Finance & Administration Manager Non-profit Jobs - Heifer International

Organization: Heifer International
Project Name: The East Africa Youth Inclusion Program (EAYIP)
Duty Station: Kampala, Uganda
Tracking Code: 280-752

About Heifer:
Heifer International, an international not-for-profit organization founded in 1944 in the United States of America, works with resource constrained families in 125 countries worldwide to develop innovative solutions to the underlying causes of hunger, poverty and environmental degradation.

About EAYIP Program:
The East Africa Youth Inclusion Program (EAYIP) is a five-year program designed to motivate and engage more youth in the agricultural sector and present them with a pathway to improve their livelihoods. The program is implemented in various districts of Uganda and Tanzania.

Job Summary:  The Finance & Administration Manager will work with the country program teams and management to maintain financial integrity and ensure sound financial management of the project. S/he will develop and/or implement procedures which promote financial discipline to meet project and organizational goals as well as maintaining strong financial controls as they relate to the project. S/he will coordinate the timely preparation and submission of project budgets, financial projections and financial reporting, and will serve as the primary point of contact in project financial planning and budgeting. This position will also provide support in the processes of accounting transactions, payroll management, cash flow, banking, grant management and compliance with Heifer/MasterCard Foundation policies and procedures.  The Manager will work with Heifer headquarters desk officers, Heifer Uganda and Tanzania Finance heads and the EAYIP Finance and Program teams in accounting, financial and administrative functions for the Program in both Uganda and Tanzania by maintaining accounting records. The Manager will also provide adequate accounting information and ensure that the information is maintained in accordance with the policies and procedures of the organization and in accordance with international accounting standards.

Key Duties and Responsibilities: 
1. Program Effectiveness (20%): Accountable for providing leadership to ensure that all project stakeholders (programs, finance, project management, country program management team, partners, etc.) receive timely and accurate financial information to attain the highest standard of effectiveness.
·         Ensure that project finances and assets are well managed
·         Provide leadership to project finance and administration teams to ensure that maximum output is achieved
·         Maintain knowledge of required rules and regulations related to project implementation and activities that affect the budget
·         Carry out trainings and staff development workshops with the project accounting team in order to maintain a high standard of reporting
2. Management and Compliance (70%): Accountable for ensuring full compliance with project/donor requirements and Heifer policies and for providing management with all financial and administrative aspects of the project while adhering to local laws and regulations.
·         Coordinate the submission of the project’s monthly, quarterly, semiannual and annual finance reports and financial statements as stipulated in Heifer International policies
·         Interpret project variance reports and expenditure analyses to staff and projects and request explanations as needed from the budget holders in line with finance policies
·         Ensure that all project transactions are in line with government laws
·         Prepare, coordinate and monitor the project budget
·         The incumbent will effectively manage the program/project cash flow while adhering to Heifer policies
·         Check bank reconciliations every month and forward them to the Senior Operations Manager for approval
·         Approve all office and fleet-related requisitions and review procurement requests as per the authorization policy
·         Regularly monitor the project petty cash imprest in line with cash management controls and prepare project account(s) for audits as planned
·         Ensure compliance with accounting principles and standards including Heifer partners, donors, local partners and Heifer International cost principles
·         Keenly review payment requests and ensure the timely processing of funds
·         Work in close collaboration with country office finance heads, establish and maintain sound financial management systems and provide administrative support to the project
·         Ensure that an effective filing system is in place in the office, and coordinate with program staff to ensure that the project’s resources are effectively and efficiently utilized
3. Partnership and Engagement (10%): Accountable for establishing and maintaining proactive links with project partners to ensure compliance with established processes and procedures with the highest level of accountability.
·         Make support visits, audit partner organizations, assess how project funds are utilized and give advice on how to keep books of accounts
4. May perform other job-related duties as assigned

Qualifications, Skills and Experience: 
·         The ideal candidate for the Heifer International Finance & Administration Manager vacancy must hold a Bachelor’s Degree in accounting or finance with a minimum of seven (7) years’ experience in a related field, plus three (3) years in a supervisory or leadership capacity
·         Possession of a Master’s Degree plus seven (7) years of related experience
·         Certified Public Accountant, Association of Chartered Certified Accountants (ACCA) certification, or equivalent
·         Current membership in ACCA and/or Certified Public Accountants Institute
·         Excellent analytical skills and ability to verify information
·         Broad knowledge of accounting and Statement of Financial Accounting Standards rules
·         Strong skills in budgeting and reporting, and the ability to analyze and interpret financial reports
·         Excellent management, communication and interpersonal skills
·         Broad understanding of and sensitivity to issues associated with poverty, hunger and the environment, and knowledge of the context in which non-profit organizations operate
·         Computer proficient in word processing, spreadsheets, presentation tools, electronic mail software, and knowledge of accounting software (e.g.: MS Office Suite, Agresso, Solomon, Quickbooks)
·         Excellent organizational skills
·         Skilled at strategic thinking and anticipating future developments and trends to incorporate them into organizational plans
·         Experience working in the non-governmental organization (NGO) environment in a similar position is an added advantage
·         Ability to prepare and present documents in a well-designed and attractive format with superior attention to detail
·         Willingness and ability to assign and review the work of direct reports
·         Proven team and customer care skills with the ability to train and work cooperatively with a diverse staff, including field staff in several locations
·         Constant face-to-face, telephone and electronic communication with colleagues both within and outside the country
·         May require constant sitting and moving; working at a computer for extended periods
·         Ability to work with sensitive information and maintain confidentiality
·         Ability to perform multiple tasks with minimal supervision
·         Ability to lift and carry up to 20 pounds (9 kilograms) floor-to-waist
·         Willingness to work with a flexible schedule
·         Willingness to travel both locally and internationally
·         Demonstrated written and oral fluency in English
·         Character Traits: Detail-Oriented, Positive, Determined, Enthusiastic, Accountable, Values-Oriented

How to Apply:
All candidates are encouraged to Apply Online be visiting the Web link below.

Deadline: 9th September, 2016

For more of the latest jobs, please visit or find us on our facebook page

Related Posts Plugin for WordPress, Blogger...