27 September 2016

Administrative & Finance Officer Non-profit Jobs - American International Health Alliance (AIHA)

Organisation: American International Health Alliance (AIHA)
Duty Station: Kampala, Uganda
Reports to: Program Manager, HIV/AIDS Twinning Center Program

About Us:
The American International Health Alliance (AIHA) is a non-profit organization with more than 24 years of experience implementing health systems strengthening and human resources for health (HSS/HRH) interventions in low‐ and middle‐income countries around the globe. Using twinning — our highly collaborative, inclusive, holistic, and cost‐effective programming model — we work to empower our partners to build a strong, sustainable foundation for locally driven, locally sustainable programs that greatly improve health service delivery and access to quality care.

Job Summary: The Administrative & Finance Officer will work closely with the Kampala-based Program Coordinator and other members of AIHA’s team to provide administrative and financial support to the AIHA/Uganda Staff and partners with the overall aim of ensuring smooth functioning of operations and project activities.

Key Duties and Responsibilities: 
  • Offer logistical support for partnership and staff travel to/from/through Uganda and for AIHA activities held in Uganda (tasks include arranging hotels, meals, books printing; supplies purchases, transport; arrivals/departures coordination).
  • Offer support in monitoring and analysis of financial control procedures.
  • Verify payment documentation for accuracy and completeness before posting to QBs.
  • Manage petty cash accounts, including ensuring the maintenance of an appropriate level of petty cash in safe deposit.
  • Prepare monthly and annual budgets and financial reports. Ensure accurate keeping of all accounting records for the office and programs – e.g. bank accounts; furniture and equipment inventory, and supply register.
  • The incumbent will calculate salaries including income tax, pension fund, medical care, and other taxable income for all employees and contractors.
  • Work closely with the HQ finance team, ensure that all costs in the project adhere to AIHA and USG regulations, and are allowable, reasonable and allocable.
  • Assist the HQ Finance Manager in addressing all monthly field report review comments from home office including providing feedback for missing vouchers and outstanding information following review of payment documentation.
  • Ensure reimbursement of travel and hotel invoices from the Program department and ensure completeness and timely reconciliation of the same with their respective accountabilities before payment is affected.
  • Work in liaison with the program team to ensure that all the necessary support documentation and information is obtained for direct payment of partners we work with in the field.
  • Work closely with the Program department to ensure timely receipt, reconciliation and payment of office expenses.
  • Prepare and submit required reports to Ugandan tax authorities regarding VAT, employee/contractor income taxes, pension fund contributions and other applicable declarations.
  • Support staff and partners with the development, editing, finalization, and packaging of program curricula, materials, and reports.
  • In charge of the preparation and continuously update the vendor tracker as per guidelines/ requirements by Contracts department.
  • Serve as an information source on program policies, procedures, and administration guidelines.
  • Perform any other duties as assigned.

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Bachelor’s degree required from a credited university with an Accounting or Finance degree.
  • At least five years’ experience with an NGO in Accountancy & Financial Management
  • Broad knowledge and understanding of Accounts/Finance and donor requirements
  • Computer literacy i.e. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Access) and the Internet
  • Working knowledge of Quick Books is essential
  • Experience with U.S. Government donor compliance and reporting
  • Ability to work effectively with diverse coworkers and project participants
  • Self-starter with strong multi-tasking and problem solving skills
  • Ability to handle multiple tasks simultaneously in a fast-paced environment, set priorities, and work independently and in a team environment
  • Must be very dependable and detail-oriented
  • Effective and diplomatic communicator at all levels
  • Personal and professional maturity and judgment Impeccable level of integrity
  • Willingness to work additional hours to meet tight deadlines as needed
  • English fluency is essential
  • Must be willing to travel in-country

How to Apply:
All applicants are encouraged to send their updated CVs and cover letters to HRUganda@aiha.com

Deadline: Friday, 7th October, 2016

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Posts Plugin for WordPress, Blogger...