Job Title: Administrative & Finance Officer
Organisation: American International
Health Alliance (AIHA)
Health Alliance (AIHA)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Program Manager,
HIV/AIDS Twinning Center Program
HIV/AIDS Twinning Center Program
About Us:
The American International Health Alliance (AIHA) is a non-profit
organization with more than 24 years of experience implementing health systems
strengthening and human resources for health (HSS/HRH) interventions in low‐ and middle‐income countries around the globe. Using
twinning — our highly collaborative, inclusive, holistic, and cost‐effective programming model — we work to
empower our partners to build a strong, sustainable foundation for locally
driven, locally sustainable programs that greatly improve health service
delivery and access to quality care.
organization with more than 24 years of experience implementing health systems
strengthening and human resources for health (HSS/HRH) interventions in low‐ and middle‐income countries around the globe. Using
twinning — our highly collaborative, inclusive, holistic, and cost‐effective programming model — we work to
empower our partners to build a strong, sustainable foundation for locally
driven, locally sustainable programs that greatly improve health service
delivery and access to quality care.
Job Summary: The
Administrative & Finance Officer will work closely with the Kampala-based
Program Coordinator and other members of AIHA’s team to provide administrative
and financial support to the AIHA/Uganda Staff and partners with the overall
aim of ensuring smooth functioning of operations and project activities.
Administrative & Finance Officer will work closely with the Kampala-based
Program Coordinator and other members of AIHA’s team to provide administrative
and financial support to the AIHA/Uganda Staff and partners with the overall
aim of ensuring smooth functioning of operations and project activities.
Key Duties and
Responsibilities:
Responsibilities:
- Offer
logistical support for partnership and staff travel to/from/through Uganda
and for AIHA activities held in Uganda (tasks include arranging hotels,
meals, books printing; supplies purchases, transport; arrivals/departures
coordination). - Offer
support in monitoring and analysis of financial control procedures. - Verify
payment documentation for accuracy and completeness before posting
to QBs. - Manage
petty cash accounts, including ensuring the maintenance of an appropriate
level of petty cash in safe deposit. - Prepare
monthly and annual budgets and financial reports. Ensure accurate keeping
of all accounting records for the office and programs – e.g. bank
accounts; furniture and equipment inventory, and supply register. - The
incumbent will calculate salaries including income tax, pension fund,
medical care, and other taxable income for all employees and
contractors. - Work
closely with the HQ finance team, ensure that all costs in the project
adhere to AIHA and USG regulations, and are allowable, reasonable and
allocable. - Assist
the HQ Finance Manager in addressing all monthly field report review comments
from home office including providing feedback for missing vouchers and
outstanding information following review of payment documentation. - Ensure
reimbursement of travel and hotel invoices from the Program department and
ensure completeness and timely reconciliation of the same with
their respective accountabilities before payment is affected. - Work
in liaison with the program team to ensure that all the necessary support
documentation and information is obtained for direct payment of partners
we work with in the field. - Work
closely with the Program department to ensure timely receipt,
reconciliation and payment of office expenses. - Prepare and submit required reports to Ugandan tax authorities regarding VAT,
employee/contractor income taxes, pension fund contributions and other
applicable declarations. - Support
staff and partners with the development, editing, finalization, and
packaging of program curricula, materials, and reports. - In
charge of the preparation and continuously update the vendor tracker as
per guidelines/ requirements by Contracts department. - Serve
as an information source on program policies, procedures, and
administration guidelines. - Perform
any other duties as assigned.
Qualifications, Skills and
Experience:
Experience:
- The
ideal candidate must hold a Bachelor’s degree required from a credited
university with an Accounting or Finance degree. - At
least five years’ experience with an NGO in Accountancy & Financial
Management - Broad
knowledge and understanding of Accounts/Finance and donor
requirements - Computer
literacy i.e. Proficiency in Microsoft Office applications (Word, Excel,
PowerPoint, Outlook, Access) and the Internet - Working
knowledge of Quick Books is essential - Experience
with U.S. Government donor compliance and reporting - Ability
to work effectively with diverse coworkers and project participants - Self-starter
with strong multi-tasking and problem solving skills - Ability
to handle multiple tasks simultaneously in a fast-paced environment, set
priorities, and work independently and in a team environment - Must
be very dependable and detail-oriented - Effective
and diplomatic communicator at all levels - Personal
and professional maturity and judgment Impeccable level of integrity - Willingness
to work additional hours to meet tight deadlines as needed - English
fluency is essential - Must
be willing to travel in-country
How to Apply:
All applicants are encouraged to send their updated CVs and cover
letters to [email protected]
letters to [email protected]
Deadline: Friday, 7th
October, 2016
October, 2016
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