United Nations UN Human Resources Assistant Jobs – Regional Service Centre Entebbe (UNRSCE)

Job Title:          Human Resources Assistant
Organization: United Nations Regional Service Centre Entebbe
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE/GJO/LL/003/08-2016
Reports to: Service Line Manager
Grade: GS-4
About RSCE:
Regional Service Centre Steering Committee is the decision-making body for
RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
Regional Service Centre, as approved by the Member States, is owned, managed
and staffed by the regional missions it serves. This framework reinforces the
existing missions’ chain of command structures and lines of authority in a
manner that does not create an additional layer between Headquarters and the
regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities:
Administration of entitlements:
  • Assist in the preparation of staff members’
    entitlements including claims, danger pay, daily subsistence allowance,
    mission subsistence allowance for Government Provided Personnel and
    Individual Uniformed Personnel, volunteer living allowance and any other
    allowances for payments in conformity and adherence to applicable United
    Nations policies e.g. staff rules, financial regulations and rules, ST/AI
    issuances or practices, IPSAS policy framework etc.
  • The incumbent will process the entitlements,
    benefits and payroll for the international and national civilian staff and
    non-staff on behalf of the Client Missions and/or the RSCE, as well as
    claims for official travel and expense reimbursements.
  • Offer support in managing the Service Line as
    appropriate in the business processes related to payroll, leave
    entitlements, contract extensions, other entitlements, separations and
    final payments for civilian staff, non-staff and uniformed personnel.
  • Assist in the processes related to the
    on-boarding, travel arrangements, payment of settling-in grants, check-in,
    check-out and separation activities for civilian staff, uniformed
    personnel and non-staff, as well as the installation and repatriation of
    recognized dependents.
  • Process and administer end to end entitlements
    and benefits of International staff members in the RSCE in an efficient
    and timely manner, i.e., Administration of Personnel Contracts, Personnel
    administration of movements, Time Management and Separations.
  • Guide internal and external clients on Benefits
    and Entitlements, Staff Rules and Regulations and HR guidelines and
    promotes a collaborative and client-oriented approach.
  • Keenly review and process requests for
    entitlements and claims.
  • Assist the service line with the
    administration and certification on the processing of benefits and
    entitlements processes in compliance with the Rules and Financial
  • Determine and process financial entitlements
    related to appointments, reassignments, ongoing entitlements and salaries.
  • Accurate and complete submission of claims
    and entitlements.
  • Perform HR Administration of Benefits and
    Entitlements in UMOJA, maintains UMOJA entitlements and HR local contracts
    and administration roles.
  • Assist in the review and processing of data
    pertaining to conditions of service.
  • Resolve queries escalated in iNeed in UMOJA.
  • Provide general office support services;
    drafts and/or processes a variety of correspondence and other
  • Sets up and maintains reference files/records
    (electronic and paper).
  • Schedule appointments/meetings, monitor
    deadlines, etc.
  • The jobholder will research on a range of HR
    related issues and assist in the preparation of notes/reports.
  • Maintain automated database containing HR
    related statistics and prepare periodic reports.
  • Assist in the preparation of necessary
    documentation for distribution to various offices, departments and
    overseas offices.
  • Perform a variety of administrative duties
    (e.g. leave recording, request for office supplies and equipment, etc.).
  • Perform other duties as may be required.
Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional
    Service Centre Entebbe (RSCE) Human Resources Assistant career placement
    should have completed a High School Diploma. Possession of a technical or
    vocational certificate in the field of human resources management or
    business administration is highly desirable.
  • Proven knowledge of SAP and/or UMOJA is
  • At least four years of experience in human
    resources management, administrative services or related area is required.
  • Previous experience in application of UN
    Staff Rules and Regulations related to Human Resources Management in an
    operational environment is desirable, including administration of a broad
    range of entitlements and benefits using SAP or Umoja.
  • Working experience in an International
    Organization in human resources management is desirable.
  • Ability to assimilate and understand
    technical human resources-related terms;
  • Computer literacy i.e. proficiency in the use
    of MS Office
  • Ability to transcribe data in an accurate and
    speedy manner;
  • Ability to identify issues, formulate
    opinions, draw conclusions and recommendations.
  • Languages: Fluency in oral and written English
    is required.
Personal Competencies:
  • Professionalism: Good knowledge of all forms of human
    resources-related activities; thorough knowledge of human resources
    management systems; ability to work independently in managing difficult
    situations; proven analytical and evaluative skills; shows pride in work
    and in achievements; observing deadlines and achieving results; and
    ability to remain calm in stressful situations.
  • Teamwork: Work collaboratively with colleagues
    to achieve organizational goals; willingness to learn from others, ability
    to develop and maintain effective work relationships with supervisors and
    colleagues, shares credit for team accomplishments and accepts joint
    responsibility for team shortcomings.
  • Client Orientation: Considers all those to whom services
    are provided to be “clients” and seeks to see things from clients’ point
    of view; establishes and maintains productive partnerships with clients by
    gaining their trust and respect; identifies clients’ needs and matches
    them to appropriate solutions; monitors ongoing developments inside and
    outside the clients’ environment to keep informed and anticipate problems;
    keeps clients informed of progress or setbacks in projects; meets timeline
    for delivery of products or services to client.
NB: The United Nations does not charge a fee at any
stage of the recruitment process (application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts. Women are strongly encouraged to apply.
How to Apply:
suitably qualified and interested Ugandan candidates should send their
applications the following documents:
  • The United Nations Personal History form
    (P-11), Download Here; This should
    be signed
  • Proof of required academic certificates i.e.
    Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports /
applicants with the completed documents are strongly encouraged to apply via
e-mail and must include the Vacancy Announcement Number (check beginning of
this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 14th August 2016
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