Job Title: Operations Officer
Organization: East, Central
and Southern African Health Community (ECSA-HC)
and Southern African Health Community (ECSA-HC)
Project Funding Source:
Global Fund
Global Fund
Duty Station: Kampala,
Uganda
Uganda
Reports to: Director,
Project
Project
About US:
The East, Central and Southern African Health Community (ECSA-HC) is a
regional intergovernmental organization set up in 1974 to foster cooperation
that will lead to the strengthening of health care programmes in the region and
promote the attainment of the highest possible standards of health among member
states. The Member States of the ECSA Health Community are Kenya, Lesotho, Malawi,
Mauritius, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe.
regional intergovernmental organization set up in 1974 to foster cooperation
that will lead to the strengthening of health care programmes in the region and
promote the attainment of the highest possible standards of health among member
states. The Member States of the ECSA Health Community are Kenya, Lesotho, Malawi,
Mauritius, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe.
About Project:
The Global Fund Project is a 4-year project that commenced in November
2015 to support National TB Reference Laboratories in 18 countries namely:
Botswana, Burundi, Eritrea, Kenya, Lesotho, Malawi, Mauritius, Mozambique,
Namibia, Rwanda, Seychelles, Somalia, South Sudan, Swaziland, Tanzania, Uganda,
Zambia and Zimbabwe to improve TB diagnosis in the ECSA Region. ECSA-HC is coordinating and facilitating the
project as a Principal Recipient while Uganda Supra National Reference
Laboratory (SRL) is the Sub-recipient and implementer of the project.
2015 to support National TB Reference Laboratories in 18 countries namely:
Botswana, Burundi, Eritrea, Kenya, Lesotho, Malawi, Mauritius, Mozambique,
Namibia, Rwanda, Seychelles, Somalia, South Sudan, Swaziland, Tanzania, Uganda,
Zambia and Zimbabwe to improve TB diagnosis in the ECSA Region. ECSA-HC is coordinating and facilitating the
project as a Principal Recipient while Uganda Supra National Reference
Laboratory (SRL) is the Sub-recipient and implementer of the project.
Job Summary: The Operations
Officer will support the ECSA Health Community Global Fund Project (GF).
Officer will support the ECSA Health Community Global Fund Project (GF).
Key Duties and Responsibilities:
·
Provide leadership and overall support for the
project
Provide leadership and overall support for the
project
·
The incumbent will manage the planning,
initiation and implementation of the project
The incumbent will manage the planning,
initiation and implementation of the project
·
Provide operational support and supervision
of project activities
Provide operational support and supervision
of project activities
·
Work closely with regional partners, donors,
ECSA-HC team and other stakeholders in the implementation of the project
Work closely with regional partners, donors,
ECSA-HC team and other stakeholders in the implementation of the project
·
Ensure that the project utilizes GF standardized
protocols, policies and guidelines
Ensure that the project utilizes GF standardized
protocols, policies and guidelines
·
Ensure that all activities are consistent with
established best practices.
Ensure that all activities are consistent with
established best practices.
·
Actively participate in the development of
annual program budgets;
Actively participate in the development of
annual program budgets;
·
Ensure implementation of project related
activities are in line with the approved budgets
Ensure implementation of project related
activities are in line with the approved budgets
·
Ensure all program activities are implemented in
compliance with GF requirements.
Ensure all program activities are implemented in
compliance with GF requirements.
·
Actively promote the quality of the project by
setting up quality assurance mechanisms
Actively promote the quality of the project by
setting up quality assurance mechanisms
·
Oversee all tasks executed by the other members
of the project implementing team
Oversee all tasks executed by the other members
of the project implementing team
·
Establish or adapt existing systems and
procedures for successful implementation of the project.
Establish or adapt existing systems and
procedures for successful implementation of the project.
·
Develop an annual implementation plans,
procurement plans and budgets under the guidance of the Project Coordinator.
Develop an annual implementation plans,
procurement plans and budgets under the guidance of the Project Coordinator.
·
Regularly monitor the execution of the annual
implementation plan as well as the procurement plan and budget.
Regularly monitor the execution of the annual
implementation plan as well as the procurement plan and budget.
·
Prepare monthly sight reports, summarizing the
activities undertaken and key implementation challenges.
Prepare monthly sight reports, summarizing the
activities undertaken and key implementation challenges.
·
Ensure timely submission of interim financial
reports and progress reports on project performance indicators, working closely
with the project Finance officer and M&E officer.
Ensure timely submission of interim financial
reports and progress reports on project performance indicators, working closely
with the project Finance officer and M&E officer.
·
Maintain an inventory of all project assets in
the Uganda SRL’s possession working with the Finance officer and entire project
team
Maintain an inventory of all project assets in
the Uganda SRL’s possession working with the Finance officer and entire project
team
·
Develop and maintain an administrative system to
track all GF documentation at the SRL.
Develop and maintain an administrative system to
track all GF documentation at the SRL.
·
Facilitate follow-up and approval of GF specific
contracts and documentation
Facilitate follow-up and approval of GF specific
contracts and documentation
·
Ensure orientation of the GF project staff on
all relevant Uganda SRL policies and procedures.
Ensure orientation of the GF project staff on
all relevant Uganda SRL policies and procedures.
·
The incumbent will develop and maintain filing
system for each project Country.
The incumbent will develop and maintain filing
system for each project Country.
·
Perform any other task relevant to the project
as assigned by the Supervisor.
Perform any other task relevant to the project
as assigned by the Supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The applicant should hold a bachelor’s degree in
biological sciences or a relevant social science field. A post graduate
qualification in management and administration will be an added advantage.
The applicant should hold a bachelor’s degree in
biological sciences or a relevant social science field. A post graduate
qualification in management and administration will be an added advantage.
·
A minimum of five years of relevant work
experience
A minimum of five years of relevant work
experience
·
Previous experience in donor funded projects is
preferred.
Previous experience in donor funded projects is
preferred.
·
Prior experience in management in the health
sector is required.
Prior experience in management in the health
sector is required.
·
Language: Fluency in both spoken and
written English
Language: Fluency in both spoken and
written English
·
Age: Between 28 and 55 years
Age: Between 28 and 55 years
How to Apply:
All suitably qualified and interested candidates should send their
applications comprising of a cover letter expressing the candidate’s motivation
for the job and current curriculum vitae with names and contact/addresses of
three referees should reach the address below;
applications comprising of a cover letter expressing the candidate’s motivation
for the job and current curriculum vitae with names and contact/addresses of
three referees should reach the address below;
Director General,
East, Central and Southern Africa Health Community,
P.O. Box 1009, Arusha, Tanzania
Email to:
[email protected] and copy [email protected]
[email protected] and copy [email protected]
Deadline: 31st
August, 2016
August, 2016
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