Job Title: Finance Officer
Organization: East, Central
and Southern African Health Community (ECSA-HC)
and Southern African Health Community (ECSA-HC)
Project Funding Source:
Global Fund
Global Fund
Duty Station: Kampala,
Uganda
Uganda
Reports to: Operations
Officer
Officer
About US:
The East, Central and Southern African Health Community (ECSA-HC) is a
regional intergovernmental organization set up in 1974 to foster cooperation
that will lead to the strengthening of health care programmes in the region and
promote the attainment of the highest possible standards of health among member
states. The Member States of the ECSA Health Community are Kenya, Lesotho,
Malawi, Mauritius, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe.
regional intergovernmental organization set up in 1974 to foster cooperation
that will lead to the strengthening of health care programmes in the region and
promote the attainment of the highest possible standards of health among member
states. The Member States of the ECSA Health Community are Kenya, Lesotho,
Malawi, Mauritius, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe.
About Project:
The Global Fund Project is a 4-year project that commenced in November
2015 to support National TB Reference Laboratories in 18 countries namely:
Botswana, Burundi, Eritrea, Kenya, Lesotho, Malawi, Mauritius, Mozambique,
Namibia, Rwanda, Seychelles, Somalia, South Sudan, Swaziland, Tanzania, Uganda,
Zambia and Zimbabwe to improve TB diagnosis in the ECSA Region. ECSA-HC is coordinating and facilitating the
project as a Principal Recipient while Uganda Supra National Reference
Laboratory (SRL) is the Sub-recipient and implementer of the project.
2015 to support National TB Reference Laboratories in 18 countries namely:
Botswana, Burundi, Eritrea, Kenya, Lesotho, Malawi, Mauritius, Mozambique,
Namibia, Rwanda, Seychelles, Somalia, South Sudan, Swaziland, Tanzania, Uganda,
Zambia and Zimbabwe to improve TB diagnosis in the ECSA Region. ECSA-HC is coordinating and facilitating the
project as a Principal Recipient while Uganda Supra National Reference
Laboratory (SRL) is the Sub-recipient and implementer of the project.
Job Summary: The Finance
Officer will support the ECSA Health Community Global Fund Project (GF).
Officer will support the ECSA Health Community Global Fund Project (GF).
Key Duties and
Responsibilities:
Responsibilities:
Planning and Budgeting:
·
Lead in the ECSA HC/GF planning and budgeting
process and oversee the development of accurate plans and budgets for all the
activities.
Lead in the ECSA HC/GF planning and budgeting
process and oversee the development of accurate plans and budgets for all the
activities.
·
Manage fund transfers to the areas and ensure
that accurate documents are kept of the process and that the internal processes
are respected.
Manage fund transfers to the areas and ensure
that accurate documents are kept of the process and that the internal processes
are respected.
Financial Management:
·
Ensure that all internal and external financial
and administrative reporting requirements are met in accordance with GF
standards
Ensure that all internal and external financial
and administrative reporting requirements are met in accordance with GF
standards
·
Establish or adapt the existing systems and
procedures at the Uganda NTRL/SRL to be able to monitor and track finances
received from ECSA-HC to execute GF activities.
Establish or adapt the existing systems and
procedures at the Uganda NTRL/SRL to be able to monitor and track finances
received from ECSA-HC to execute GF activities.
·
The incumbent will prepare timely and accurate
financial requisitions to ECSA-HC to support the agreed designated project
activities as required.
The incumbent will prepare timely and accurate
financial requisitions to ECSA-HC to support the agreed designated project
activities as required.
·
Provide timely and accurate financial reports
for projectfunds received by the Uganda SRL
Provide timely and accurate financial reports
for projectfunds received by the Uganda SRL
·
Reconcile all GF related advances disbursed from
ECSA-HC in the Uganda SRL accounting system on a monthly basis.
Reconcile all GF related advances disbursed from
ECSA-HC in the Uganda SRL accounting system on a monthly basis.
·
Prepare monthly GF recurring journal entries.
Prepare monthly GF recurring journal entries.
·
Track fixed assets and record depreciation.
Track fixed assets and record depreciation.
·
Reconcile Bank Accounts
Reconcile Bank Accounts
·
Update and maintain the Journal for all Bank
accounts.
Update and maintain the Journal for all Bank
accounts.
·
Process client invoices for assigned projects
and activities.
Process client invoices for assigned projects
and activities.
·
Assist with the month end closure of the books
of accounts.
Assist with the month end closure of the books
of accounts.
Audit and Internal Controls:
·
Work closely with the Uganda NTRL/SRL management
to ensure that all policies and procedures relating to audit are respected and
audits are carried out in a timely manner for the GF project.
Work closely with the Uganda NTRL/SRL management
to ensure that all policies and procedures relating to audit are respected and
audits are carried out in a timely manner for the GF project.
·
Develop, adapt and roll-out ECSA policies and
finance procedures into the GF Project
Develop, adapt and roll-out ECSA policies and
finance procedures into the GF Project
·
Ensure Internal Controls for compliance with GF
and ECSA standards
Ensure Internal Controls for compliance with GF
and ECSA standards
Finance Capacity Building:
·
Ensure appropriate communication on financial
matters with the Contracts and Finance Manager at the Global Fund (GF) regional
office and the Finance officer at ECSA-HC.
Ensure appropriate communication on financial
matters with the Contracts and Finance Manager at the Global Fund (GF) regional
office and the Finance officer at ECSA-HC.
·
Report, measure and interpret the results of
operations. Ensure the appropriate financial statements are accurately
produced.
Report, measure and interpret the results of
operations. Ensure the appropriate financial statements are accurately
produced.
·
Analyze financial performance against budgets
and prepare other pertinent financial analysis.
Analyze financial performance against budgets
and prepare other pertinent financial analysis.
Procurement:
·
Develop, adapt and manage the ECSA GF
procurement policies and procedures for the GF project.
Develop, adapt and manage the ECSA GF
procurement policies and procedures for the GF project.
·
Work closely with the Finance Officer at ECSA-HC
to ensure the Uganda SRL team are orientated on the procurement procedures in
addition to ensuring that the necessary procurement is done in a timely manner.
Work closely with the Finance Officer at ECSA-HC
to ensure the Uganda SRL team are orientated on the procurement procedures in
addition to ensuring that the necessary procurement is done in a timely manner.
Administration:
·
Work in close collaboration with ECSA-HC Arusha
Office facilitating the processing of the relevant benefits package for the GF
project staff.
Work in close collaboration with ECSA-HC Arusha
Office facilitating the processing of the relevant benefits package for the GF
project staff.
·
Support the project staff to fulfil their income
tax obligations in line with the ECSA and GF regulations.
Support the project staff to fulfil their income
tax obligations in line with the ECSA and GF regulations.
·
Providing requisite logistical support to GF
activities at ECSA HC.
Providing requisite logistical support to GF
activities at ECSA HC.
Qualifications, Skills and
Experience:
Experience:
·
The applicant should hold a Bachelors’ degree in
Business Administration /Commerce /Finance or Economics with a bias in Accounting
or its equivalent. CPA / ACCA or any other relevant professional course at
level one qualification will be an added advantage.
The applicant should hold a Bachelors’ degree in
Business Administration /Commerce /Finance or Economics with a bias in Accounting
or its equivalent. CPA / ACCA or any other relevant professional course at
level one qualification will be an added advantage.
·
A minimum of three years of relevant work
experience.
A minimum of three years of relevant work
experience.
·
Previous exposure and experience in donor funded
projects is preferred.
Previous exposure and experience in donor funded
projects is preferred.
·
Previous experience in working in a health
sector is required.
Previous experience in working in a health
sector is required.
·
Language: Fluency in both spoken and written
English.
Language: Fluency in both spoken and written
English.
·
Age: Between 28 and 55 years
Age: Between 28 and 55 years
How to Apply:
All suitably qualified and interested candidates should send their
applications comprising of a cover letter expressing the candidate’s motivation
for the job and current curriculum vitae with names and contact/addresses of
three referees should reach the address below;
applications comprising of a cover letter expressing the candidate’s motivation
for the job and current curriculum vitae with names and contact/addresses of
three referees should reach the address below;
Director General,
East, Central and Southern Africa Health Community,
P.O. Box 1009, Arusha, Tanzania
Email to:
[email protected] and copy [email protected]
[email protected] and copy [email protected]
Deadline: 31st
August, 2016
August, 2016
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