Administrative Officer Career Jobs – National Identification and Registration Authority (NIRA)

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 Job
Title:          Administrative Officer
Organization: National Identification and Registration
Authority (NIRA)
Duty
Station: Kampala, Uganda
Reports to: Manager Administration
About US:
The National Identification
and Registration Authority (NIRA) was established on the passing of the Uganda
Registration of Persons Act, 2015. The Act was made to harmonise and
consolidate the law on registration of persons; to provide for registration of
individuals and to establish a national identification register. It provides
for the mandatory registration of all Ugandan citizens within Uganda and abroad
as well as aliens identification cards and for related matters.
Job
Summary: The Administrative
Officer will carry out tasks and activities which enhance the administration
function of National Identification and Registration Authority (NIRA).  
Key Duties and Responsibilities: 
  • Supports
    the Administration Manager to review and implement administrative policies
    and procedures
  • The
    incumbent identifies and guides the Administration Manager on the required
    facilities, furniture, tools and/or equipment
  • Identifies
    office requirements and works closely with the procurement department to
    have them acquired following due process
  • Ensures
    that office premises and furniture are tidy and cleaned regularly as
    required and other services such as reception, catering and refreshments, utilities
    and messenger services, are provided
  • Works
    closely with the Procurement officer for purposes of engaging service
    providers to carry out maintenance, repair and servicing works of NIRA
    Assets.
  • Keenly
    monitors the availability and use of utilities and reports any associated
    problems to the Administration Manager in a timely manner
  • Manages
    contractors and service providers carrying out repairs on the premises or
    servicing machines and equipment to ensure deliverables are met
  • Prepare
    requisitions for office stationery from the store and distributes it as
    required to respective Directorates/Departments
  • Ensures
    dispatch/ delivery and/or collection of official mail and parcels
  • Performs
    any other duties that may be assigned from time to time by the Administration
    Manager
Qualifications, Skills and Experience:
  • The
    ideal candidate for the National Identification and Registration Authority
    (NIRA) Administrative Officer job placement should hold a Bachelor’s
    Degree with Honors in Business Administration, Social Sciences or other
    relevant qualification from a recognized University
  • At
    least three years of related work experience in a reputable public or
    private organization.
  • Computer
    literacy including experience in use of Microsoft Office packages
  • Good
    supervisory skills with keen attention to detail
  • Excellent
    analytical and problem solving skills
  • High
    level of integrity
How to Apply:
All suitably qualified and
interested persons should send their applications, curriculum vitae, copies of
academic and professional certificates/ testimonials to the National Director,
Profiles International Uganda Limited (PIUL), Plot 26B Tufnell Drive, Kamwokya,
Kampala, P.O. Box 3024, Kampala or hand deliver the application at its offices
indicated above from 8.00am to 5.00pm, Monday to Friday. Please indicate a
daytime telephone contact and names and contact details of three professional
referees. Also, in your application letter and on the cover of the envelope,
clearly indicate which position you are applying for.
Deadline: 24th August, 2016
NB:
If you do not hear from NIRA within two months from the closing date, please
consider your application unsuccessful. Only shortlisted candidates will be
contacted. Any form of canvassing or lobbying will lead to disqualification.
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