Finance Assistant Non-profit Careers - A Global Healthcare Public Foundation (AGHPF)

Job Title:      Finance Assistant
Organisation: A Global Healthcare Public Foundation (AGHPF)
Duty Station: Kampala, Uganda
Reports to: Finance Manager

About US:
A Global Healthcare Public Foundation (AGHPF) is the premier non-profit organization that works to strengthen laboratory quality management systems leading to improved quality testing and accreditation of laboratories to internationally recognized standards. AGHPF works internationally providing technical assistance to develop effective diagnostic, research and public health laboratory systems and expand access to quality diagnostic testing services. A GHPF is a nonprofit dedicated to improving lives of children; women, men and their communities by enabling them reach their full health potential by providing humanitarian assistance to desperately needy people and communities most affected by HIV/AIDS.

Key Duties and Responsibilities:
·         Assists in management of bank accounts and petty cash.
·         Coordinating banking activities including the deposit of funds and the withdrawals, ensuring that necessary documents are produced and availed to the bank/office.
·         In charge of processing vendor payments and settling statutory obligations and making returns.
·         Verifying the accuracy and completeness of supplier invoices and contracts before making payments.
·         Capture data into the accounting system and submission of monthly management reports to Finance Manager.
·         Managing staff travel advances.
·         Accounting for funds and preparing financial reports as per the Foundation’s and donor regulations.
·         Ensure that financial controls and procedures are applied in all financial transactions as per the Foundation’s and donor regulations.
·         Responsible for the day-to-day office administration, including following-up and ensuring utilities are paid (telephone, electricity, water etc.)
·         Actively participate in the annual and monthly budgeting process for the project, ensuring proper administration of the office budget, as well as cash management.
·         Supporting financial aspects of logistics, HR and Administrative related issues.
·         Offer support in the preparation of annual and quarterly audit documents.
·         Performing any other duties relevant to this position as may be assigned from time to time by the Finance Manager.

Qualifications, Skills and Experience: 
·         The ideal candidate for the Finance Assistant career opportunity should hold a Diploma or a Bachelor’s degree in Finance, Accounting, Economics or relevant area
·         Minimum of CPA Level 1
·         At least three years of progressive practical experience in administration, office management, accounting, finance and budgeting in a busy office or NGO.
·         Working knowledge of USG/USAID/CDC regulations is an added advantage.
·         Computer literate and demonstrate an above average understanding in working with QuickBooks, Sage, Pastel or any other accounting software. Knowledge of Microsoft Office mandatory.
·         High standards of personal integrity and professional work skills.
·         Ability to plan and organize work within a project and ability to make timely decisions.
·         Effective written, oral and presentation skills.
·         Ability to work with a minimum of supervision in a high pressure and complex environment.
·         Excellent interpersonal skills
·         Good team player.
·         Ability to work independently, multi-task and set priorities to meet timelines.
·         Personal Competencies: Technical Capacity, Communication Proficiency, Leadership, Initiative, Learning Orientation, Flexibility

How to Apply: 
All suitably qualified and interested candidates should send their E-mail applications by to hr@aglobalhf.org including a cover letter, updated C.V and full details of three professional  referees (including their contacts).

Please indicate the Job title as the subject of the e-mail. Only shortlisted applicants will be contacted within one week after the close of the application period.

Deadline: 2nd September 2016

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Manager - Underwriting Careers - PAX Insurance Company Limited (PAX)

Job Title:           Manager - Underwriting
Organization: PAX Insurance Company Limited (PAX)
Duty Station: Kampala, Uganda
Reports to: General Manager

About US:
PAX Insurance Company Limited (PAX) is licensed by the Insurance Regulatory Authority of Uganda to transact general insurance business in Uganda. PAX, whose ownership comprises over 10 million people all over Uganda, was set up to provide affordable insurance services to individuals and organizations throughout the country. PAX is focused on fostering Uganda’s prosperity through offering widespread access to appropriate risk management solutions.

Key Duties and Responsibilities: 
·         The Manager – Underwriting will serve as an effective member of the Executive Committee
·         In charge of negotiations with reinsurers a suitable reinsurance programme
·         Supervision of underwriting department
·         At all times behave in a manner that conforms to the values of PAX.
·         Conduct special and other assignments for the General Manager and Chief Executive Officer
·         The jobholder will oversee underwriting and claims activities to ensure they fulfill the expectations of the clients and the company
·         Assist the General Manager and Chief Executive Officer in ensuring that the company policies are implemented in total compliance
·         Prepare quarterly reports on our client’s insurance status for discussions and review in your joint meetings with clients
·         Keenly evaluate the client’s risk exposure by conducting an elaborate risk survey on their properties and advise on how best we can mitigate against any unforeseen risks through insurance and other risk mitigation measures
·         Carry out the preparation of insurance quotations and advise on any limitations or weaknesses of covers offered or those to be offered by insurance companies, which can affect our clients claim in the event of loss
·         Conduct documentation and follow up settlement of claims by Insurance companies and also ensure claims are paid/settled within acceptable time limits and to the satisfaction of PAX insurance
·         Prepare and submit quarterly reports on our client’s Insurance status for discussions and review in our joint meetings with clients
·         Update our clients on Insurance industry developments on a quarterly basis
·         Ensure that up to the date records of our clients insurance details for review are kept well and clients can access them any time they need the records
·         Coordinate the initiation of renewal meetings with our clients in order to ensure insurance policies are renewed on time to avoid lapse of cover and resultant risks
·         The Manager – Underwriting will organise in-house Insurance seminars to educate our clients on the intricate insurance procedures and insurance covers for better understanding
·         Ensure that the company participates in the tendering opportunities provided by the public and private sector from time to time

Qualifications, Skills and Experience: 
·         The ideal candidate for the Manager – Underwriting vacancy must hold a Bachelor’s degree in a relevant discipline
·         Certificate in insurance
·         A minimum of ten years of post-graduation working experience
·         Eight years’ experience in insurance services sector
·         A minimum of six years of experience at senior management level
·         Four years of experience in underwriting
·         Broad knowledge of insurance services sector in Uganda
·         General knowledge of management
·         Ability, willingness and readiness to conform to the PAX values

How to Apply:
All suitably qualified and interested persons should send their applications, curriculum vitae, copies of academic and professional certificates/ testimonials to the National Director, Profiles International Uganda Limited (PIUL), Plot 26B Tufnell Drive, Kamwokya, Kampala, P.O. Box 3024, Kampala or hand deliver the application at its offices indicated above from 8.00am to 5.00pm, Monday to Friday. Please indicate a daytime telephone contact and names and contact details of three professional referees. Also, in your application letter and on the cover of the envelope, clearly indicate which position you are applying for.


Deadline: 16th September 2016

NB: If you do not hear from us within one month from the closing date, please consider your application unsuccessful. Only shortlisted candidates will be contacted. Any form of canvassing or lobbying will lead to disqualification.

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Legal Officer Career Vacancies - Uganda Tourism Board (UTB)

Job Title:    Legal Officer
Organisation: Uganda Tourism Board (UTB)
Duty Station: Kampala, Uganda
Reports to: Legal Manager

About US:
Uganda Tourism Board (UTB) is a statutory organization established by Uganda Tourism Board Statute of 1994 and reconstituted in the Tourism Act 2008. It’s objectives are:
·         To promote and contribute to the Development of Tourism sector both within and outside of Uganda.
·         To coordinate with the Ministry responsible for Tourism and the private sector in the implementation of the National Tourism policy.

Job Summary: The Legal Officer will provide and coordinate Legal and corporate services and offer guidance to the Board in line with The Uganda Tourism Act of 2008 and all other relevant laws.

Key Duties and Responsibilities: 
·         The incumbent guides the management on all legal matters.
·         Ensures timely preparation of Organization’s legal documents such as contracts, leases, loans and other agreements.
·         Manages ad supervises budget preparation for the Legal Unit.
·         Represents the organization in court cases as may be required.
·         Supervises regular Reviews on UTB by-laws.
·         Ensures safe custody of the organization’s legal documents.
·         Coordinates and ensures the institutionalization of the organization prosecutor’s cases.
·         Drafts and Reviews all contracts, MOUs and agreements to which UTB is a party. Conducts due diligence in all matters.
·         Regularly monitors the activities of the various partners to ensure compliance with the approved Laws and MOUs in line with the Mission, Strategic Plan, relevant laws and agreements.
·         Performs any other duties related to the field and as may be assigned from time to time by the Legal Manager.

Key Result Areas:
·         Management advised on all legal matters.
·         Timely preparation of Organization’s legal documents such as contracts, leases, loans and other agreements done.
·         The budget for the legal unit prepared.
·         UTB represented in court cases.
·         Regular Reviews on UTB by-laws done.
·         Safe custody of the organization’s legal documents done.
·         All contracts to which UTB is a party reviewed and drafted
·         Due diligence in all matters conducted
·         Compliance with the approved Laws and MOUs in line with the Mission, Strategic Plan, relevant laws and agreements ensured

Qualifications, Skills and Experience: 
·         The ideal candidate must be in possession of an Honors Bachelor’s Degree in Law from a recognized University or Institution with a bias in Commercial Law or   company Law.
·         Possession of a post Graduate Diploma in Legal practice from a recognized Institution
·         Must be a registered Member of the Uganda Law Society.
·         A minimum of five (5) years demonstrated working experience in the field of Law, in a prominent and busy Public or Private Organization or Firm.
·         At least three (3) years of Legal Practice as an advocate of the High Court of Uganda and subordinate courts.
·         Broad knowledge of the Uganda Tourism Act of 2008 and other relevant laws which relate to and affect the tourism and travel trade.
·         Hold a valid Legal Practicing Certificate.
·         Must possess a Certificate of Enrolment for the list of advocates of the High Court of Uganda and be computer literate
·         Computer literacy skills
·         Ability to interpret and apply applicable laws.
·         Analytical and decision making skills
·         Ability to work with minimum supervision.
·         Good negotiation and communication skills.
·         High degree of confidentiality.
·         Time management.
·         Team Work/player

How to Apply:
All interested and eligible Ugandans who meet the above requirements are invited apply by sending an application with detailed CVs (with email, telephone contact and postal address) plus copies of all academic certificates and transcripts, testimonials, copy of valid identity card, contact details (telephone, postal and email addresses) of the three competent referees should be sent by courier or hand deliver to the address below;

The Chief Executive Officer,
Uganda Tourism Board,
Plot 42, Windsor Crescent, Kololo,
P.O. Box 7211, Kampala

Deadline: Friday, 16th September 2016 by 5:00 pm

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Fresher Receptionist / Administrative Assistant Jobs - GIZ

Organization: GIZ
Duty Station: Kampala, Uganda

About US:
GIZ provides customised solutions to complex challenges. We are an experienced service provider and assist the German Government in achieving its objectives in the field of international cooperation. We offer demand-driven, tailor-made and effective services for sustainable development.

Job Summary:  The Receptionist / Administrative Assistant is responsible for:
·         Working closely with customers in a service-oriented manner on behalf of the office by Providing professional phone services, personally welcoming visitors and maintaining a high standard in the reception area
·         Carrying out reception and secretariat services on a daily basis
·         Managing the project office facilities
·         Managing daily office operations
·         Supporting the organisation of events and meetings

Key Duties and Responsibilities: 
Reception Services:
·         The incumbent answers and accepts phone calls and messages and/or forwards them
·         Maintains a call back list of all incoming calls which cannot be taken by the relevant staff member
·         Registers, documents and organises incoming and outgoing correspondence (e-mails, packages and personally delivered messages)
·         Ensures deputisation for other staff members
·         Ensures visitors are comfortable by offering newspapers, refreshments etc.
Office work and services:
·         The incumbent ensures creation and/or regular updating of a list of contacts and addresses (telephone, e-mail)
·         Sorts and distributes incoming correspondence (e-mail, fax, other official documents)
·         Makes photocopies and scans documents if and when required
Support to Administrative Experts:
·         Supports the preparation and organisation of events, meetings and activities in close collaboration with the Staff members of the project (invitation letters, reservations, reimbursement of transport allowance and per diem, etc.)
·         Compiles and organises information materials
·         Labels files according to GIZ filing system
·         Fills lists and tables according to the specific instructions of the administrative expert
·         Assists in preparing inventory lists
·         Maintains record of service requests
·         Prepares invoices/ receipts ready for stamping and have them signed by the responsible people
·         Assists in the preparations for internal control
·         Updates trainings, consultancy lists and databases as advised by the technical staff
·         Prepares advance and refund calculations for work related trips ‘
·         Updates business cards to the contact list
·         Regularly updates the fuel consumption of all project vehicles
·         Checks the logbooks of all project vehicles
·         Maintains the project office stock
·         Assures facility management of the project office and initiates in accordance with management repairs, maintenance, etc.
·         Prepares financial documents (vouchers, receipts, etc.) to be delivered to the finance manager
Other duties/additional tasks: The receptionist performs other duties and tasks at the request of management

Qualifications, Skills and Experience: 
·         The ideal candidate should preferably hold a Diploma in Secretarial Studies, Administration or any related field.
·         One to three years of professional administrative experience
·         Good working knowledge of ITC technologies (related software, phone, fax, email, the Internet) and computer applications (e.g. MS Office)
·         Excellent written and oral knowledge of English and Ateso languages. Kumam language of advantage
·         Politeness and helpfulness in dealing with visitors
·         Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management

How to Apply:
All suitably qualified and interested candidates should send their motivation letters and Curriculum Vita to the Human Resources Department, GIZ Offices, Plot 23 Nakasero Road, Kampala. Uganda OR via email to recruitment-uganda@giz.de

Deadline: 31st August 2016


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15 Fresher Client Service Officer Job Opportunities - SolarNow

Organisation: SolarNow
Duty Station: Moyo, Uganda
Reports to: (Regional) Sales Manager

About US:
SolarNow is a distribution and finance company that sells high quality solar product and appliances to households and businesses in Uganda. The company started in 2011 and has since opened 36 branches throughout Uganda, employs around 250 people. Expansion into other countries is planned for 2016.

Job Summary: The Client Service Officer will identify potential buyers of Solar Now products, do installations and offer client satisfaction in accordance with Solar Now Standard Operational Procedures.

Key Duties and Responsibilities: 
  • Responsible for sales, installation & client relationships
  • The Client Service Officer will market for Solar Now products through generating quality leads by contacting potential buyers of solar systems and fill in the lead form.
  • Lead Conversation: Follow-up on Branch leads (after 1 week) & HQ leads (within 24 hours, from Incoming Media; references, no depositors, rejections and others). Note comments in SAS for easy follow up.
  • Client follow-up: Contact existing clients and offer/get: Replacements; Upgrades; Referrals.
  • Assessment: Fill in the application form and terms, make quotations and decide on payment terms with the client
  • The Client Service Officer will assess credit applicants
  • Receive systems and other products for the branch from Logistics
  • Carry out installations following proper Solar Now procedures
  • Offer timely support to the Service team in preventing and solving cases. 

Key Result Areas / KPIs: The Client Service Officer Job has a target of hitting 12 Million per month.

Qualifications, Skills and Experience: 
  • The applicants for the Client Service Officer jobs must hold Degrees in Marketing OR electrical engineering OR equivalent
  • Technical (solar) experience is an advantage (technical diploma holders are encouraged to apply)
  • A minimum of two years of related experience in sales and marketing in a reputable organisation
  • Previous experience in field or upcountry is mandatory
  • Previous experience in Renewable energy business.
  • Suitable candidates must speak the native language in the specified region
  • Be ready to live and work in the region (Please check top of advert for duty station) 

A fit with SolarNow Values:
  • Keen attention to detail
  • Good communication and reporting skills
  • Able to work with minimum supervision
  • Good team player

Job Terms and Conditions:
  • SolarNow offers industry standard remuneration and other benefits (health insurance, lunch, etc.).
  • Growth opportunities to Branch Team Leader positions possible for high performers
How to Apply:  
All suitably qualified and interested candidates are encouraged to send their applications to the Human Resource Manager, SolarNow Uganda Services via e-mail to recruitmentug@solarnow.eu, including their updated CVs (no other documents).

Deadline: 9th September, 2016

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

Fresher Administrative Assistant NGO Jobs - IMK Business Consultants (IMK)

Job Title:     Administrative Assistant
Organization: IMK Business Consultants (IMK)
Duty Station: Kampala, Uganda

About US:
IMK Business Consultants (IMK) is a Business management consulting firm offering practical and feasible business solutions. IMK operates regionally in four East African countries namely; Uganda, South Sudan, Kenya and Rwanda; with other occasional consultancies made world over to our clients in Europe and other parts of the world. Our mission is to be a world leader in matching demand for and supply of Talent, HR and Business development services by ensuring quality work to our clients and having experienced competent professionals with the best practical tailor made solutions/training skills to our important asset-THE CLIENT. IMK is recruiting for a Christian-based NGO.

Key Duties and Responsibilities:  
·         Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
·         Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
·         Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
·         The incumbent develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
·         Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
·         Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
·         Provides information by answering questions and requests.
·         Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
·         Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
·         Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, participating in professional societies.
·         Contributes to team effort by accomplishing related results as needed.


Qualifications, Skills and Experience:  
·         The ideal candidate for the Administrative Assistant job opportunity should preferably hold a Bachelors of Business Administration and other related courses.
·         At least two years of related administrative experience.
·         Good reporting skills
·         Good administrative writing skills
·         Computer literacy i.e. proficiency in Microsoft Office
·         Skills in managing processes
·         Excellent organizational skills
·         Analyzing Information
·         High degree of professionalism
·         Good problem solving skills
·         Excellent verbal communication skills

How to Apply:
All suitably qualified and interested candidates are encouraged to send their personal suitability statement, copies of academic transcripts/certificates and a detailed CV to: The Recruitment Manager, IMK Business Consultants, P.O. Box 35090 Kampala, Uganda or via email to info@imkconsultants.com and copy: nabagerekamatilda@hygieneconsultants.net  Please specify the position title as subject of the E-mail.

NB: Only shortlisted applicants will be contacted. Applications received after the closing date will only be considered for future related jobs openings.

Deadline:  12th September, 2016

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Gender & Social Capital Development Manager EAYIP Program Jobs - Heifer International

Organization: Heifer International
Project Name: The East Africa Youth Inclusion Program (EAYIP)
Duty Station: Kampala, Uganda
Tracking Code: 278-752

About Heifer:
Heifer International, an international not-for-profit organization founded in 1944 in the United States of America, works with resource constrained families in 125 countries worldwide to develop innovative solutions to the underlying causes of hunger, poverty and environmental degradation.

About EAYIP Program:
The East Africa Youth Inclusion Program (EAYIP) is a five-year program designed to motivate and engage more youth in the agricultural sector and present them with a pathway to improve their livelihoods. The program is implemented in various districts of Uganda and Tanzania.

Job Summary:  The EAYIP Gender and Social Capital Development Manager will provide thematic leadership and support to the Social Capital and Cluster Managers in both Uganda and Tanzania in planning and implementing gender mainstreaming and social capital development (SCD) strategies, as well as training staff and other EAYIP partners in the implementation of gender- and SCD-related components of the EAYIP project. The incumbent serves as an advisor to the Project Director in carrying out gender- and SCD-related duties at the regional level. The jobholder will primarily focus on technical implementation of the gender strategy and SCD 0r related activities at the country levels.

Key Duties and Responsibilities: 
1. Program Effectiveness (50%): Accountable for the successful integration and roll-out of the SCD and gender approach in the EAYIP project
·         Develop a strategic road map, facilitating the development and implementation of SCD structures at the cluster level in both Uganda and Tanzania
·         Formulate and monitor mechanisms to systematically assess the achievement of results, conducting field visits, participating in review meetings and evaluation missions and preparing regular inputs to status and progress reports
·         Build the capacity of EAYIP country teams on the dynamics of SCD and gender and guide them in developing project implementation plans and strategies using the SCD approach
·         In charge of the documentation of project progress, lessons learned, good experiences and impact of the project interventions
·         Actively facilitate the development and implementation of SCD structures at DIG levels in Uganda and Tanzania. This includes Community Facilitator, Community Agrovet Entrepreneurs, Project Management Committees and Mentoring Teams
·         Provide thematic leadership and support to country Social Capital and Cluster Managers in ensuring women’s empowerment and social capital
2. Management and Compliance (30%): Accountable for the consistent analysis, documentation and use of social capital and gender-disaggregated data throughout the project management cycle
·         Develop practical social capital and gender mainstreaming strategies, manuals, annual operating plans and budgets, and support EAYIP team members and partners to properly implement EAYIP’s social capital and gender standards in all their endeavors
·         Analyze and package social capital and gender-disaggregated project progress reports from country offices prior to submission to the Project Director
·         Prepare and submit timely weekly, monthly, quarterly, semiannual and annual reports and ensure that all country reports clearly show gender disaggregation data
3. Partnership and Engagement (20%): Accountable for partnering and engaging with the country office, HQ and other development stakeholders on social capital development, women’s empowerment and gender mainstreaming in EAYIP
·         Develop gender- and SCD-based information, education and communication (IEC) materials for use at all levels
·         Establish and maintain proactive links with social capital- and gender-focused networks including local and international humanitarian non-profit/non-governmental organizations, government line bureaus and coordination forums, as well as represent EAYIP in any meetings on the sector
·         Support dairy farmer business associations (DFBAs) to increase the number of women and youth shareholders, women and youth supplying milk and those accessing DFBA services
·         Provide thought leadership among project stakeholders and beyond on social capital- and gender-related matters
4. May perform other job-related duties as assigned.

Qualifications, Skills and Experience: 
·         The ideal candidate for the Heifer International Gender & Social Capital Development Manager job placement must hold a Bachelor’s Degree in gender and development, social development, rural development or any other relevant field plus seven (7) years of job-related experience
·         Possession of a Master’s Degree in gender and development, social development, rural development, or any other relevant field plus five (5) years in a supervisory or leadership capacity
·         Broad knowledge and understanding of national gender policies for both Uganda and Tanzania
·         Previous experience in developing private-public partnerships especially at national and district levels
·         Prior experience in community group formation and strengthening
·         Broad knowledge of and experience with developing and conducting gender analysis, including organizing and facilitating gender trainings
·         Previous experience in developing and planning social capital gender mainstreaming strategies in relation to the economic empowerment of women and youth
·         Broad knowledge and understanding of the dairy value chain and Heifer’s Values-Based Holistic Community Development (VBHCD) model
·         Fluency in English (knowledge of other languages spoken in East Africa is a plus)
·         Good understanding of the sustainable livelihoods approach and related issues
·         Well-developed assessment, analytical and planning skills
·         Proficient knowledge of word processing, spreadsheets, presentation tools, electronic mail (Microsoft Office preferred) and Internet
·         Proven ability to synthesize and distill information from a variety of sources, to draw lessons from project documentation and to summarize complex information accurately and concisely
·         Excellent oral and written reporting skills with the ability to prepare and present documents in a well-designed and attractive format with superior attention to detail
·         Sensitivity to the needs and priorities of disadvantaged populations, particularly women and youth
·         Working in a multi-cultural setting and commitment to promoting teamwork, gender equality, and sensitivity to hunger and poverty issues
·         Excellent communication and negotiating skills with the ability to relate to individuals diplomatically and tactfully
·         Constant face-to-face, telephone and electronic communication with colleagues and the general public
·         Ability to travel domestically and internationally, occasionally on short notice
·         Sound judgment, professionalism and a positive attitude with the ability to adapt to a rapidly changing environment and in sometimes difficult circumstances
·         Ability to work with sensitive information and maintain confidentiality
·         Character Traits: Detail-Oriented, Positive, Determined, Enthusiastic, Accountable, Values-Oriented

How to Apply:
All candidates are encouraged to Apply Online be visiting the Web link below.


Deadline: 9th September, 2016

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