Human Resource Officer Non-profit Careers - African Initiatives for Relief and Development (AIRD)

Organisation: African Initiatives for Relief and Development (AIRD)
Funding Source: United Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala, Uganda
Reports to: Country Director

About US:
African Initiatives for Relief and Development (AIRD) is a non-governmental, non-political, non-religious and non-profit making organization with the main aim of protecting and seeking durable solutions for Refugees and IDPs in Africa in partnership with UNHCR, the UN refugee agency.

Job Summary: The Human Resource Officer will be responsible for managing all aspects of our Human Resources practices and processes. The incumbent will support the full implementation of our HR SOP. The purpose of this post is to ensure we have a good induction of staff, promote our vision and core values along with design job descriptions, recruit and performance management. An important aspect of this post will be to implement the 360 degree process and also work with our 9 country offices to assist them with good HR practices.

Key Duties and Responsibilities:  
Primary Duties:
  • Develop and implement HR strategies and initiatives aligned with the HR SOP
  • Support current and future needs through development, engagement, motivation and preservation of human capital
  • The incumbent will develop and monitor overall HR strategies, system, tactics and procedures across the organization
  • Bridge management and employee relations by addressing demands, grievances and other issues
  • Nurture a positive work environment
  • Manage the recruitment and selection process via the HR SOP including;
    • Assisting in shortlisting process as requested;
    • Ensuring all recruitment logistics such as scheduling interviews, preparation of appropriate interview documents and liaising with candidates
    • Participating on interview panels when required;
    • Conducting reference checks for selected candidates;
    • Informing job applicants on status of their application;
    • Maintaining tracking system and full documentation of recruitment processes.
  • Oversee and manage a performance appraisal system that drives high performance
  • Coordinate the administration of the annual performance management process including the introduction of 360 degree for the Head Office and Country Offices for international staff.
  • Offer support in identifying training and development needs of the Head Office national staff recommending appropriate interventions
  • Constantly review CO local labour laws and ensure Head Office compliance in those Countries
  • Updating and keeping of summary records/reports as requested by the FAD
  • Coordinate induction processes for new staff ensuring necessary paperwork is completed.
  • Ensuring security and restricted access to personnel records and information
General Duties:
  • Adhere to all regulations, instructions and observe guidelines, orientations, systems, procedures forms & formats of the AIRD Standard Operating Procedures
  • Abide by government regulations /policies
  • Work in coordination with the FAD to monitor all programs and assist country program teams improve their HR systems including Induction
  • Provide weekly, monthly, quarterly and annual reports on HR activities and status as agreed with the FAD
  • Perform any other duties as may be assigned by management

Qualifications, Skills and Experience:  
  • The applicant must hold a bachelor’s degree and/or post graduate degree in a relevant field
  • At least three years’ experience working in HR
  • People oriented and results drive
  • Demonstrable experience with HR metrics
  • Knowledge of HR systems and database
  • Ability to architect strategy for HR Department
  • Excellent active listening, negotiation and presentation skills
  • Competence to build and effectively manage interpersonal relationships at all levels of the organization
  • In depth knowledge of labour law and HR best practices
  • Demonstrated ability to prioritize tasks and work well under pressure
  • Computer literacy i.e. Proficiency to use MS Office suite of applications and other IT systems
  • Fully conversant with English (written and spoken), French an asset
  • Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
  • Previous experience working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset

Personal Characteristics: The HR Officer should demonstrate competence in some or all of the following:
  • Behave Ethically: Understand ethical behaviour and practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem

How to Apply:  
All suitably qualified and interested candidates must send an application letter stating qualifications and experience, and their suitability for the position, together with latest updated C.V. by email to

Deadline: 16th July, 2016

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