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Fresher Administrative Assistant Jobs - Uganda Law Society (ULS)

Job Title:       Administrative Assistant
Organization: Uganda Law Society (ULS)
Duty Station: Uganda

About US:
Uganda Law Society is a membership organization established by an Act of Parliament to provide services to its members in particular and to the people of Uganda in general.  Its vision is to excel as a professional body in the development of the legal profession and promotion of justice in Uganda. Its mission is to improve the professional standards of members of the legal profession and to promote human rights and the rule of law, by assisting the government and the judiciary in the administration and practice of law in Uganda. Uganda Law Society operates a Legal Aid Project.

Job Summary: The Administrative Assistant will provide administrative support to the Uganda Law Society Kabale Office.

Key Duties and Responsibilities:  
  • The incumbent will manage the clinic reception area and clinic tidiness
  • Prepare and manage work plans and budgets for the clinic
  • File all clinic correspondences
  • Prepare clinic minutes and run all appointments
  • Manage all clinic correspondences and telephone calls
  • Handle and type letters
  • Ensure accountability of the funds allocated to the clinic.
  • Ensure operation of clinic equipment by following up on service and repair needs
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Manage the clinic vehicle needs such as service, fuel and keys

Qualifications, Skills and Experience:
  • The applicant for the Uganda Law Society Administrative Assistant should preferably hold a bachelor’s degree in Business Administration or related course
  • One to two years of proven admin or assistant experience
  • Broad knowledge and understanding of office management systems and procedures
  • Excellent time management skills and ability to multi-task and priorities work
  • Keen attention to detail
  • Good problem solving skills
  • Excellent written and verbal communication skills
  • Excellent organisational and planning skills
  • Proficiency in MS Office
  • High level of integrity, professionalism & confidentiality
  • Excellent reporting skills.
How to Apply:
All suitably qualified and interested persons should submit hard copies of their application letter, resume with three professional referees, academic credentials and salary expectations addressed to the:

Human Resource Manager
Uganda Law Society
Plot 5a, Acacia Avenue
P.O. Box 426, Kampala

Or via E-mail to our on- line address below;

Human Resources Department,
Uganda Law Society,
Plot 5a, Acacia Avenue
P.O. Box 426, Kampala

E-mail to: recruitment@uls.or.ug as one pdf document and include in the subject: “Administrative Assistant”

NB: Your name and the position you are applying for should be indicated in the subject field of your email. The applications MUST NOT EXCEED 2MB.

Deadline: 15th July, 2016 by 4:00PM

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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