United States US Embassy Jobs - Maintenance Supervisor

Job Title:        Maintenance Supervisor
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: CDC Office, Entebbe, Uganda
Salary Grade: FSN-9 (Ugshs 64,849,075 to 94,733,853 p.a. inclusive of allowances)
Vacancy Announcement Number: 56-16

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

About CDC:
The Centers for Disease Control and Prevention (CDC) is an international public health agency engaged in HIV prevention and care programs and research activities in Uganda.  CDC offers excellent career opportunities for professional growth, training, and collaboration with other health professionals. The main CDC offices are located at the Uganda Virus Research Institute (UVRI) in Entebbe. CDC is an agency of the United States Mission in Uganda."

Job Summary: The Facilities and Maintenance Supervisor (FMS) serves under the supervision of the Chief of Operations to effectively and will efficiently manage all CDC Uganda facilities so as to provide an optimal working environment for all CDC staff and supervises 7 general services staff. The incumbent’s role includes supervision, administration, planning and provision of technical and administrative oversight for repair works at CDC Uganda.

Key Duties and Responsibilities: 
1. Supervisory: 30%
  • The Facilities and Maintenance Supervisor directs and coordinates Maintenance Staff in performance of technical activities such as facilities preventive maintenance, equipment installation, trouble shooting and repairs, security alert installations and disposal of Hazardous waste. 
  • The jobholder ensures the provision of a conducive working environment for staff to perform their duties on a daily basis by fostering high levels of cleanliness and tidiness of all CDC facilities and equipment.
  • The incumbent makes work assignments, monitors staff performance and provides guidance and training on adherence to quality standards within established timeframes.
  • The incumbent identifies and initiates staff development programs through training, seminars and workshops. The incumbent supervises the Electricians, Refrigeration/Air Conditioning Technicians, Plumber, janitors, and labourer.
2. Development of systems, policies and guidelines: 30%                                                                                                                                                             
  • The Facilities and Maintenance Supervisor develops systems to track work assignments and progress toward completion, continuously reviews supplies inventory to prevent stock-out and develops equipment maintenance schedules, repairs and replacement to avoid work stoppage as well as preparing summary weekly status reports for planning purposes.
  • The incumbent establishes duty rosters, material requirement lists, performance reports for maintenance staff and emergency evacuation procedures for all the buildings occupied by CDC staff. He arranges fire drills and other related safety training for staff.
  • The incumbent also develops and updates periodically the Standard Operating Procedures (SOPs) for facilities maintenance management.
3. Establishment and coordination of technical activities: 20%                                                                                                                                                    
  • The incumbent in collaboration with the Operations and other Branch Chiefs plans, establishes, and coordinates technical activities covering installations, maintenance and operational surveillance of all CDC buildings located at the Uganda Virus Research Institute (UVRI) in Entebbe.  This requires the incumbent to liaise with all CDC branches on technical support, maintenance needs and/or strategies to resolve complex facilities, system and equipment problems efficiently and in a timely manner. 
4. Development of SOWs for repairs & maintenance works and other related duties as assigned: 20 %
  • The incumbent prepares maintenance, repair and renovation contract Scope Of Works (SOWs), monitors and assesses the work of contractors working on site and prepares after-action-reports with recommendations for improved efficiency.
  • The jobholder serves as the point of contact between contractors, Chief of Operations and the COR and ensures contractual projects adhere to required RPSO and other professional standards.
  • Prepares and shares progress reports and monthly performance reports with the COR for contracted services.
  • The jobholder also liaises with external contractors, UVRI and Embassy counterparts to ensure that contracted technical activities are executed promptly and efficiently and adhere to established time frames and specifications in the contract.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US CDC Maintenance Supervisor career placement should hold a University degree in engineering is required.
  • A minimum of three years of progressively responsible engineering experience in maintenance works and two years supervisory experience in a maintenance setting. 
  • Broad working knowledge of maintenance trades operating practices and procedures is required.
  • Ability to supervise a multi-trade workforce effectively, including devising work schedules and providing on-the-job instruction.
  • Language Proficiency: Level IV English ability (fluent) is required.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
  • Download a completed and signed Universal Application for Employment as a Locally Employed Staff, Download it Here.
  • Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
  • Submit Application To:

Human Resources Office
By email at KampalaHR@state.gov

NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.

Deadline: 23rd June 2016

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

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