UN Jobs – Office Assistant at United Nations High Commissioner for Refugees (UNHCR)

Job Title:    Office Assistant
Organisation: United Nations High Commissioner for Refugees
(UNHCR)
Reports to: Head of the Sub-Office
Duty Station: Gulu, Uganda
Job ID: 4348
About UNHCR:
The
Office of the United Nations High Commissioner for Refugees was established on
December 14, 1950 by the United Nations General Assembly.  UNHCR’s mandate under the Statute of the
Office of the United Nations High Commissioner for Refugees is to lead and
co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The Office Assistant will provide administrative support
the United Nations Office of The High Commissioner for Human Rights in Gulu.
Key Duties and Responsibilities: Under the direct supervision of the Head
of the Sub-Office, the Office Assistant will be responsible for the following
duties:
  • Provide receptionist services, including
    welcoming visitors and directing them to the appropriate staff, as well as
    responding to phone calls;
  • The incumbent will type administrative
    correspondence, including memos and faxes, as requested by the Head of
    Sub-Office;
  • Record, distribute and file in an efficient
    registry and filing system all incoming and outgoing correspondence;
  • Prepare and submit accountability reports for
    expenditures such as petty cash, fuel and vehicle usage, military escorts
    if relevant, seminars and events, and other administrative lines;
  • The incumbent will disseminate relevant
    administrative and substantive documents to international /national staff;
  • Receive and format monthly information from
    field offices for the Head of Sub-Office;
  • Ensure proper filing of all documents, both
    of an administrative and program nature;
  • Support the Field Security Advisor in
    preparing all security authorization and prepare staff travel
    authorization/claim
  • Keep an updated database of OHCHR
    contacts,  including UN, civil
    society and public authorities;
  • Ensure the timely request, delivery and
    distribution of house-keeping, stationary and office supplies to both the
    Sub-Office and regional field offices;
  • Ensure that all documents awaiting
    distribution to other offices are dispatched in a timely manner; liaise with
    UNDSS and other partners to coordinate pick-up and delivery times;
  • The incumbent will develop and maintain a
    weekly schedule of staff/vehicle movements;
  • Support staff in the preparation and
    organisation of programme events/workshops, as required, in particular
    provide logistical support by liaising with caterers, venue, hotels,
    material suppliers and printers, etc;
  • Perform any other related tasks assigned by
    the Head of Sub-Office;
Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    UNHCR Office Assistant job opportunity should have completed secondary
    education.
  • A minimum of four years of combined
    progressively responsible experience in related areas, i.e. human
    resources, general administration, financial administration, and field
    operations. UN experience in the field and/or headquarters level a
    distinct advantage.
  • Language: Fluency in oral and written English.
    Fluency in the language of the duty station is highly desirable.
Personal Competencies:
  • Professionalism – Comprehensive knowledge and
    understanding of human rights-related matters; ability to identify
    problems, i.e., political, ethnic, racial, gender-based, social, economic,
    etc., causing civil unrest in a country or geographic area; demonstrated
    research and analytical skills, including the ability to identify and
    participate in the resolution of relevant issues/problems; basic knowledge
    of institutional mandates, policies, guidelines, etc., related to human
    rights; skill in developing sources for data collection.
  • Planning and Organizing – Ability to establish priorities and
    to plan, coordinate and monitor own work plan; Demonstrated ability to
    apply good judgment in the context of assignments given;
  • Communication – Ability to speak and write in a
    clear and concise manner, including ability to draft a variety of reports,
    correspondence, etc.; Technological Awareness – Good computer skills,
    including proficiency in word processing, excel, spreadsheets, other and
    relevant software packages;
  • Teamwork – Good interpersonal skills; ability
    to work in a multi-cultural, multi-ethnic environment with sensitivity and
    respect for diversity.
How to Apply:
All
suitably qualified and interested candidates who so desire to join the United
Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
Deadline: 27th June 2016
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