UN Jobs – Office Assistant at United Nations High Commissioner for Refugees (UNHCR)

Job Title:    Office Assistant
Organisation: United Nations High Commissioner for Refugees
(UNHCR)
Reports to: Head/Deputy of OHCHR
Duty Station: Kampala, Uganda
Job ID: 4349
About UNHCR:
The
Office of the United Nations High Commissioner for Refugees was established on
December 14, 1950 by the United Nations General Assembly.  UNHCR’s mandate under the Statute of the
Office of the United Nations High Commissioner for Refugees is to lead and
co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary: The Office Assistant will provide administrative support
the United Nations Office of The High Commissioner for Human Rights in Kampala.
Key Duties and Responsibilities: Under the supervision of the Head/Deputy
of OHCHR, the Management Assistant will be responsible for the following
duties:
  • In charge of drafting correspondence for
    Management as requested;
  • Responsible for monitoring and alerting on
    deadlines for submission of required documentation;
  • Offering support to the Team Leaders and Desk
    Officers in preparing and finalizing documents,
  • Supporting in the preparations for missions
    of the Head Of Office/Deputy Head of Office providing dossiers, official
    authorizations and clearances, bookings, as well as processing travel
    claims upon return from travel;
  • The incumbent will be serving as final check
    for timeliness and quality control of all communications and documents to
    be signed by the Head/Deputy Head of Office;
  • Coordinate and prepare internal and external
    meetings for the Head of Office/Deputy Head of Office, handling all
    necessary arrangements – establishing and maintaining the Chief’s ongoing
    calendar;
  • In charge of maintaining and organizing the
    filing system for Management: Record, distribute and file in  Record, distribute and file in an
    efficient registry and filing system all incoming and outgoing
    correspondence
  • Offer administrative support and compile
    pending administrative issues for the attention of the Head and Deputy
    Head of Office.
Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    UNHCR Office Assistant job opportunity should have completed secondary
    education. Possession of a University degree in Humanities, Social Science
    or other related areas will be an added advantage.
  • A minimum of four years of combined
    progressively responsible experience in related area of work. 
  • Language: Fluency in oral and written English.
Personal Competencies:
  • Professionalism – Comprehensive knowledge and
    understanding of human rights-related matters; ability to identify
    problems, i.e., political, ethnic, racial, gender-based, social, economic,
    etc., causing civil unrest in a country or geographic area; demonstrated
    research and analytical skills, including the ability to identify and
    participate in the resolution of relevant issues/problems; basic knowledge
    of institutional mandates, policies, guidelines, etc., related to human
    rights; skill in developing sources for data collection.
  • Planning and Organizing – Ability to establish priorities
    and to plan, coordinate and monitor own work plan; Demonstrated ability to
    apply good judgment in the context of assignments given;
  • Communication – Ability to speak and write in a
    clear and concise manner, including ability to draft a variety of reports,
    correspondence, etc.; Technological Awareness – Good computer skills,
    including proficiency in word processing, excel, spreadsheets, other and
    relevant software packages;
  • Teamwork – Good interpersonal skills; ability to work
    in a multi-cultural, multi-ethnic environment with sensitivity and respect
    for diversity.
How to Apply:
All
suitably qualified and interested candidates who so desire to join the United
Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
Deadline: 28th June 2016
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