24 June 2016

Project Coordinator NGO Jobs - International Institute of Rural Reconstruction (IIRR)

Job Title:     Project Coordinator
Organisation: International Institute of Rural Reconstruction (IIRR)
Duty Station: Kampala, Uganda

About US:
The International Institute of Rural Reconstruction (IIRR) is a rural development organization which has over half a century of participatory, integrated and people-centered development in the continents of Asia, Africa, and Latin America. It was established by Dr. Y. C. James Yen in 1960.  Its programs cover education, food security and asset building, environment, and applied learning. It also provides international and customized courses and training covering various themes, including, natural resources and food security, gender and development, business development, organizational development, and participatory approaches.

Job Summary: The Project Coordinator will oversee, administer and organise all project activities in cooperation with and under the leadership of the Program Director. The Project Coordinator will manage the implementation of the Learning Community Centre (LCC) activities, Agricultural Extension Services and Business Partnership Development.

Key Duties and Responsibilities: 
1. Leadership:
  • Provide overall leadership to project execution
  • Develop and monitor the implementation of annual and quarterly consolidated work plans, procurement plans and budgets in line with project goals/objectives
  • Offer technical support to team in making annual and quarterly activity work plans and budgets and ensure the plans are executed as scheduled
  • Regularly monitor and track project’s progress and handle any issues that arise
  • Create and maintain comprehensive project documentation, plans and reports
  • Manage the translation of plans into operations and monitor their implementation
  • Monitor and supervise timely and quality implementation of project annual plans and targets Serve as the point of contact and communicate project status adequately to all participants
2. Resource Mobilization and Sub-grant Management:
  • Develop fundable proposals in collaboration with other IIRR members and other key stakeholders for the sustainability of various programs in the region in line with IIRR strategic objectives
  • Regularly review and monitor sub-granting processes among implementing partners and follow-up accountability of the grants
3. Performance Management and Staff Issues:
  • Track project performance in alignment to project objectives
  • Develop performance objectives with and appraise staff
  • Carry out capacity gaps assessment and build (train, mentor, and support supervise) staff for effective project execution
  • Supervise and implement support activities to maintain a competent & motivated staff
  • Anticipate and ensure staff gaps are filled in a timely manner
4. Partnerships, Networking and Advocacy:
  • Build and maintain strategic partnerships and networks with district key stakeholders and other partner organizations involved in programs and advocate for comprehensive, relevant and harmonized interventions in the region in line with various program objectives and Central and Local Governments.
  • Represent IIRR in local, national and international forums
  • Facilitate staff capacity enhancement on aspects of partnering, collaboration and networking
  • Facilitate effective management of sub-granting to different implementing partners
  • Facilitate periodic mapping and updating of the partners database at the programme level
  • Ensure partner review and reflection events are held on a periodic basis.
5. Resource Management and Accountability:
  • Ensure periodic reports are written and shared with relevant stakeholders in time and in agreed formats
  • Ensure assets and equipment are prudently utilised and well maintained according to policy and set guidelines
  • Implement policies that promote accountability of resources
  • Use project management tools to monitor budget, plans and expenditure
  • Manage budget according to project budget expenditure within planned time frame and approved budgets
  • Monitor and manage over or under spending in a timely manner in line with standards
  • Ensure adherence to financial management and accountability in line with policy guidelines
  • Risk management – Monitor and address or report any risks to management
  • Ensure appropriate filing and availability of documents required for internal and external communications, accountability, audits, and evaluation purposes and reporting
6. Learning, Research, Documentation and Reporting:
  • Prepare monthly, semi-annual, annual and end of project reports
  • Supervise on-going program assessments, evaluation and operational research studies, and take lead in utilizing the recommendations to improve programming.
  • Organise quarterly learning/reflection sessions with staff, stakeholders to assess project implementation and develop action points for improvement
  • Mentor staff in translating organization expectations into designs, plans and M&E processes
  • Manage the processes of baselines, evaluations and research
  • Lead Participatory Monitoring activities where stakeholders are involved and develop action points for improvement
  • Lead documentation of significant changes and share with stakeholders
  • Organise write shops where stakeholders meet to document their experiences of project interventions
  • Identify research opportunities, conduct/participate in research, monitor and implement research activities document and share findings/lessons learnt 
Qualifications, Skills and Experience: 
  • The ideal candidate should hold a Bachelor’s Degree in Agriculture, Development Studies, Bachelor of Arts, Bachelor of Education, Post Graduate Diploma in Project Planning & Management and Masters is an added advantage. Certificate in PMDPro, PMP is desired
  • A minimum of three years’ experience in managing Livelihoods programs/projects with a reputable international NGO, and experience with Central and Local Governments and donor relations
  • Strong working knowledge of Microsoft Office and of project management tools
  • Effective communication skills (written and spoken) in the English language
  • Solid organizational skills including attention to detail and multitasking skills
  • Excellent interpersonal skills and ability to work as part of a multicultural team
  • Able to work under pressure and on multiple tasks
  • Resource mobilization with experience in writing proposals 
How to Apply:
All suitably qualified candidates are encouraged to apply via email by sending an up-to-date CV and cover letter including contacts of three referees and current remuneration package (Mandatory) to:

Country Director,
International Institute for Rural Reconstruction,
Uganda Program,
P. O. Box 35536, Kampala, Uganda.

Email to: uganda@iirr.org, evelyn.amone@iirr.org

NB: Only shortlisted candidates will be contacted.

Deadline: 26th June, 2016 by 5pm

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