The Ugandan Jobline

• Maintain an up-to-date calendar for the CEO
  ensuring proper scheduling and management of activities, any changes to
  venue or time are brought to the attention of the CEO in good time.
• Develop and maintain an up-to-date contact
  list for CEO’s business engagements.
• Coordinate and manage (i.e. compile
  itinerary, plan accommodation, prepare documentation, make meeting
  appointments and follow up all logistical support) for the CEO’s for all
  business travel.
• Organise facilities for business meetings in
  support of the CEO’s activities– book venues, plan for and provide
  logistics – equipment, stationery, refreshments, and other facilitation
  for Board of Trustees, Directors’ and Staff meetings.
• The incumbent will coordinate technical
  assistance whenever possible or make arrangements to make it available as
  and when needed.

• Compose, review, proof read and/or, format
  correspondence – e-mails, letters, memos and other official documentation
  to or from staff, the board of trustees, clients, partners and other
  stakeholders (internal and external).
• Work in liaison with the Board Secretary,
  prepare agendas and minutes of all board and board committee meetings,
  ensuring that action lists are availed and followed up by relevant persons
  in a timely fashion.
• Prepare minutes of Senior Management
  meetings, when requested, for referencing and follow up.

• Answer, screen and route calls or other
  verbal correspondence, managing call back lists or other necessary follow
  on actions as appropriate, making sure that there is no loss of vital
  facts and timely feedback is given.
• Receive, open, sort, screen and prioritise
  all incoming written correspondence for the CEO for follow up and
  appropriate response.

• The applicant for the Personal Assistant job
  placement should hold a degree in Bachelors in Secretarial Studies or
  Business Administration
• A minimum of four years of post-graduate experience
  working in an Executive Officer environment
• Previous experience in Customer Service
  Delivery
• Computer literacy i.e. proficient in MS Office
• Proven ability to maintain confidentiality
• Prior office management experience
• Reporting / Documentation/ Letter writing and
  records keeping experience
• Excellent communication skills

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