The Ugandan Jobline

• The incumbent will manage the HR filing and
  data management system to ensure that all paperwork and employee
  information is complete, accurate, easily retrieved and managed according
  to best practice.; producing reports and statistics as required.
• Prepare and submit reports that guide the
  Head of Human Resources & Shared Services in developing appropriate
  plans for the effective implementation of the HRM strategy.
• Manage and coordinate welfare activities in a
  way that supports staff physical and emotional wellbeing.

• Compile and review employee attendance to
  ensure that there is accurate computation of salaries and wages as defined
  and agreed in employment contracts.
• Maintaining an up to-date HR payroll
  database, and ensure that employee bio-data, and pay information are
  regularly updated in the HR Information system in order to ensure accurate
  payments.
• Providing the finance department with regular
  updates, changes and any adjustments of pay information necessary for
  journal adjustments.
• Preparing, analysing and carryout monthly
  payrolls adjustments (if any) for aBi’s employees in line with information
  submitted from the HR to the Finance department.

• Work in liaison with the Head of Human
  Resources & Shared Services develop and implement mechanisms for
  identifying core competencies required by the company and assessing
  capacity gaps of staff such as, identifying learning and development
  resources that will bridge identified gaps.
• Drawing up draft training plans and budgets
  and liaising with the Head of Human Resources & Shared Services for
  approval.
• Work closely with the procurement team to
  identify and recruit suitable training providers and consultants to roll
  out the company’s-wide training program; gathering participant feedback
  and supervising consultants in order to ensure satisfactory learning.
• Working with participant monitor and evaluate
  learning and development activities in order to ensure their effectiveness
  in driving enhanced organizational performance.

• Ensure that job descriptions are communicated
  to staff, signed by them, and placed in the HR files.
• Provide managers with up-to-date paperwork
  and following up with them to ensure that reviews are carried out;
  ensuring that reviews are placed in the HR file.
• Ensure that staff development plans are developed,
  in collaboration with the staff concerned and that these are fed into
  Learning & Development plan.

• Coordinate in country travel for field and
  town service for the organization.
• Working with the Administrative ensure that
  the aBi Fleet is fully operational responding to internal customer needs.
• Facilitate and manage travel plans for Board
  members and staffs travelling abroad.

• Work closely with the Internal Finance team
  ensure that that aBi’s Asset management systems are accurate and up to
  date.
• Regularly monitor the of Health and safety
  standards in the office in order to provide a hazardous free work
  environment.
• Manage the operation of stores ensuring that
  request as needed by users are available at all times in sufficient
  quality and quantity.

• Communicate to the administration team a
  clear and exciting vision for the work of aBi’s and for the role of
  department in supporting the organization.
• Ensure that each member is provided with
  clear expectations for achievement of results, standards and behaviour.
• Plan and organise the work of the team so as
  to achieve team and organisation in the most cost effective manner
  possible; ensuring that team members are given appropriate workloads and
  are working efficiently.
• Support and build the capacity of team
  members to enable them to give of their best e.g. by encouraging and praising
  good performance, coaching, training, assisting staff to prevent or
  resolve problems, providing resources, tools and equipment.
• Monitor and review performance and, in
  particular, hold staff accountable for achieving results, meeting
  standards of excellence and delivering any improvement goals which have
  been identified; taking decisive action in the case of poor performance.

• The applicant for the Human Resources &
  Administration Officer job placement should hold a Bachelor in Human
  Resource, Business Admin, Social science or Development studies
• Possession of a PGD in HR is an added advantage
• At least three to six years’ experience in a
  medium-sized organisation
• Strong business and HR acumen, including
  strong problem solving skills, critical thinking, and self-initiative
• Proven ability to coach others in the use of
  HR best practices
• Excellent written, verbal communication,
  interpersonal skills; high quality document and report preparation;
  excellent presentation skills
• Thorough knowledge of employment laws.
• Proven ability to successfully work as a team
  member and to build and maintain a positive work environment across the
  organisation
• Demonstrated experience in managing logistics

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