The Ugandan Jobline

• The Finance and Administrative Executive will
  provide general office organisation and cleanliness
• Prepare and maintain basic books of accounts
  and payroll
• Offer support in preparing and monitoring of
  the annual budget of the business;
• Ensure that clients are billed on time and
  ensure timely follow up collecting on invoices sent to clients;
• Ensure compliance with all tax filing
  deadlines and submissions;
• In charge of the maintenance of registration
  files of the firm and ensuring that all annual registration requirements
  required of the Directors and firm are complied with in good time. E.g.
  with KCCA, URA Etc.
• Prepare expense reports – e.g. telephone reports,
  claims summaries, advance claims prior to payroll date of 25th of each
  month. Stationery reports, etc by billing date of 1st of every month;
• Review and process advance and claim forms
  timely. Ensure that out of pocket policy is complied with by staff;
• IT reports usage. Provide a monthly report on
  IT matters and ensure staff IT problems are resolved quickly;
• Manage all petty cash matters;
• Keenly track all WHT tax deductions suffered
  by the firm and maintain an accurate record for these for inclusion and
  posting in the financial records of the company;
• Handle all procurement of the business.
• Admin checklist compliance. Report to be
  given to Director on a monthly basis;
• Maintenance of staff annual leave management
  worksheet;
• Maintenance of property and equipment
  register which is submitted to director on a quarterly basis for review;
• Manage reception area
• Manage director’s diary

• The applicant for the Finance and
  Administrative Executive job placement should hold a Bachelor’s degree in
  a finance field;
• Professional accounting qualification i.e. ACCA/CPA
  level an added advantage;
• At least four to five years’ experience
  working in a busy Admin and Finance role
• Computer literacy i.e. hands-on experience
  using Tally and QuickBooks.
• Highly organized and detailed oriented;
• Excellent analytical skills
• Excellent communication skills both verbal
  and written;
• Good working knowledge of the URA portal with
  particular emphasis on tax filings including VAT, income tax, WHT, PAYE;
• Excellent presentation skills;
• Good team player and understands that their
  role is there to support the professional staff in achieving a collective
  objective.
• Self-starter and works with little
  supervision

• Attached copies of all academic
  qualifications (transcripts and certificates);
• Detailed CVs and daytime mobile telephone
  numbers;
• Three work references and or/academic
  references;

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