Executive Secretary to Country Director Job Vacancy – Amref Health Africa

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Organisation: Amref Health Africa
Duty Station: Kampala, Uganda
Reports to: Country Director
About US:
Amref
Health Africa is an international African organization founded in Kenya in
1957. Our Headquarters are in Nairobi with major programmes in Ethiopia, Kenya,
South Sudan, Tanzania and Uganda, and two regional hubs in Southern and Western
Africa based in South Africa and Senegal respectively. Working with and through
African communities, health systems and governments, Amref Health Africa aims
to close the gap that prevents people from accessing their basic right to
health. Amref Health Africa is committed to improving the health of people in
Africa by partnering with and empowering communities. Our Vision is Lasting
Health Change in Africa.
Job Summary: The Executive Secretary will provide executive,
administrative and management support to the director’s office by ensuring
effective coordination, planning, monitoring of office administrations and
logistics, reporting and Communication.
Key Duties and Responsibilities: 
1. Communications and
correspondence Support:
  • Keenly reviews correspondence to the office,
    provides the relevant case history, –
  • Prepares routine responses for the director
    or directs it to the most appropriate office.
  • Manages routine responses to correspondence
    and is overall in charge of receiving and dispatching official
    correspondence and communication (including letters, faxes, email,
    telephones etc).
2. Organizing:  Manages the execution of events under the
directors’ office including meetings, workshops, and other work-related
gatherings.
3. Reception:
  • Receives all visitors and acts as the first
    point of references for all queries to the office.
  • Handles all phones calls to the office.
4. Budget Control:  Regularly monitor the office budget and
support its preparation as needed.
5. Liaisons: Works
closely with both external and internal contacts in coordination with the
director to ensure follow-up and execution of planned activities. This includes
but is not limited to Amref Health Africa collaborators, donors, partners,
managers and staff as may be relevant.
6. Reporting:
  • In charge of processing and distribution of a
    variety of reports including minutes and monthly work reports from the
    office.
  • Preparation of draft Board papers and other
    Executive reports
  • Consolidation of departmental reports
    Information Management
  • Develop and maintain relevant databases and
    filing systems for optimal management of information and contacts, and
    communication.     
Qualifications, Skills and Experience: 
  • The applicant for the AMREF Executive
    Secretary to Country Director career opportunity should hold a Bachelor’s
    degree in business administration/management or its equivalent.
  • A minimum of four years’ experience in office
    support
  • Working knowledge of modern office procedures
  • Office management in a busy office
    environment
  • Skills: Report writing; Planning and organization;
    Detailed; Proactive; Team work; Interpersonal; Communication skills; and
    Proficient in IT Skills e.g. MSOffice.
  • Competences: Confidentiality; Ethical; Integrity;
    Reliability; and Ability to work within deadlines.
How to Apply: 
All
suitably qualified and interested candidates should send an updated CV
including three work related referees and cover letter addressed to the Human
Resources Manager, Amref Health Africa in Uganda via E-mail to
jobs.amrefuganda@amref.org. Emails should not exceed 2MB.
Deadline: Friday, 1st July 2016

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