Administrative Assistant Jobs – National Environment Management Authority (NEMA)

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Organization: National Environment Management Authority (NEMA)
Duty Station: Kampala, Uganda
Reports to: Human Resource Manager
Job Ref: NEMA/ADV/EXT/07/2016
About US:
The
National Environment Management Authority (NEMA) was established under the
National Environment
Act Cap. 153 to promote and ensure sound environmental management practices for
sustainable development in Uganda.
Job Summary: The Administrative Assistant will provide
secretarial, clerical and administrative support and ensure that the services
are provided in an effective and efficient manner to achieve the goals of the
Department. 
Key Duties and Responsibilities:  
  • Responsible for taking dictations using
    shorthand and transcribing to ensure that spelling, punctuation and format
    are correct.
  • In charge of preparing correspondence for the
    Director and other staff signature, checking enclosures and addresses.
  • Responsible for arranging appointments and
    maintaining Director’s calendar, receiving visitors and answering queries
    with discretion.
  • Arranging meetings and receptions given by
    the Director.
  • In charge of receiving, screening, logging
    and routing departmental correspondence, attaching necessary background
    information and monitoring follow up system.
  • In charge of drafting substantive
    correspondence on routine matters.
  • Responsible for requisitioning and
    distributing stationery to departmental staff.
  • Perform any other duties assigned by
    Management.
Qualifications, Skills and Experience:  
  • The applicant for the NEMA Administrative
    Assistant vacancy should hold a Degree in Secretarial Studies/ Office
    Management. Possession of a Diploma in Secretarial and Office Management
    will be an added advantage.
  • A minimum of five years of post-qualification
    experience as a Personal Secretary in a busy office.
How to Apply:
All
suitably qualified and interested candidates should send their hand written
applications together with copies of certificates/ testimonials and detailed
curriculum vitae indicating three professional referees addressed to:-
The
Executive Director,
National
Environment Management Authority (NEMA),
NEMA
House, Plot 17/19/21 Jinja Road,
P.O.
Box 22255, Kampala. Uganda
Deadline: 20th June, 2016
Note: The job title applied for should be printed at
the top left hand side of the envelope. Applicants, who will not have heard
from us by August 31, should consider their applications unsuccessful.

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