UN Careers – Supply & Procurement Specialist (Contracts) at United Nations Children’s Fund (UNICEF)

Organization: United Nations Children’s Fund (UNICEF)
Duty Station: Kampala, Uganda
Reports to: Supply and Logistics Manager
Vacancy Number: 495734
Grade: P3
About Us:
The
United Nations Children’s Fund (UNICEF) is mandated by the UN general assembly
to advocate for the protection of children’s rights, to help meet their basic
needs and expand their opportunities to reach their full potential. Together
with our partners, we work in 190 countries and territories to translate that
commitment into practical action, focusing special effort on reaching the most
vulnerable and excluded children, to the benefit of all children, everywhere.
Job Summary: The Supply & Procurement Specialist
(Contracts) will work in liaison with the Supply and Logistics Manager and
Procurement team to strengthen procurement, service contracting and technical
support. The incumbent will specifically offer support in the planning,
procurement, distribution and monitoring of UNICEF’s supplies and contracting
processes, in support of the Country Programme.  
Key Duties and Responsibilities: 
  • Actively participates in Country Programme
    strategy planning preview and review meetings to advise on supply
    requirements. Assists in developing the supply component of the Country
  • Programme, including systems for the
    procurement and distribution of supplies.
  • The incumbent will be responsible for Supply
    Planning through coordination with the Programme Sections. Provides
    technical advice on procurement specifications and supply administration.
    When required, develops plans for emergency supply assistance, in
    accordance with UNICEF Emergency Policies and Guidelines.
  • Responsible for all contracts and
    credentialing of contractors. Ensure full compliance of contracts with
    UNICEF rules, regulations procedures and documentation as well as regular,
    accurate reporting to maintain the highest level of integrity, standards
    and accountability.
  • Maintains contact with the Supply Division,
    Copenhagen, on supply policies. Interprets and advises the country office
    and Government on policies and procedures, impacting on offshore/local
    procurement and delivery and utilization of UNICEF supplies and equipment.
    Maintains appropriate links with other UN agencies in support of joint
    procurement collaboration.
  • Carries out market research, identifies and
    recommends potential local suppliers. Maintains commodity files and
    evaluates local supply sources’ overall performance, (competitive pricing,
    product quality and timely delivery). Assesses supply administration and
    control mechanisms, and advises on appropriate actions.
  • Mentors and supervises the procurement staff,
    in preparation and for implementation of the section’s workplan. Promotes
    a collaborative, client-focused, quality and result-oriented approach in
    the team but also delivering very specific outputs.
  • Keenly reviews and supervises the preparation
    of appropriate documentations: sales orders, requisitions for services,
    purchase orders, service contracts, Long-Term Arrangements (LTAs), CRC
    submissions etc.
  • Undertakes local procurement, as required.
    Issues invitations to bid. Responsible for pre-award and post-award
    functions, including price/cost analysis, negotiation, and administration
    for services (including professional or technical services and/or
    specialized construction), materials, and equipment.
Qualifications, Skills and Experience: 
  • The applicant for the United Nations UNICEF
    Supply & Procurement Specialist (Contracts) job opportunity should
    hold an advanced university degree in Business Administration, Management,
    Contract/commercial Law, International Economics, International
    Development or a related field.   
  • At least five years of professional work
    experience in supply/procurement/logistics management at the national and
    international levels, two years of which should be in developing
    countries. Demonstrated work experience in purchasing and managing
    institutional contracts.
  • Broad working knowledge of Supply Chain
    Management preferably in a developing country context.
  • Mastery of technical knowledge (product
    knowledge, market research/analysis) required for Supply
    Management/Purchasing/Contracting (e.g., vaccine, equipment, medical
    supplies, contracts, customs function, taxation, insurance, etc.).
  • Knowledge of supply/contracting/logistics
    policies, goals, strategies, and approaches.
  • Knowledge of public procurement principles
    and processes.
  • Working knowledge of procurement process from
    procurement planning, to execution to contract management and
    administration, including procurement methods and tools of good
    procurement practice.
  • Broad knowledge and understanding of
    establishing strategic, long term and sustainable procurement
    arrangements.
  • Broad working knowledge of general principles
    and processes involved in risk management in procurement, including risk
    analysis and evaluation techniques.
  • Working knowledge of financial and legal
    implications in procurement processes.
  • Language Proficiency: Fluent (speaking and writing) in
    English.
Personal Competencies:
  • Core Values: Commitment, Diversity and inclusion,
    Integrity
  • Core Competencies: Communication, Drive for Result,
    Working with People
  • Functional Competencies: Applying Technical Expertise,
    Adapting and Responding to Change, Deciding and Initiating Actions,
    Following Instructions and Procedures, Leading and Supervising, Planning
    and Organizing
NB: UNICEF is committed to gender equality in its mandate and its staff;
qualified female candidates are strongly encouraged to apply. UNICEF is a smoke
free environment.
How to Apply:
All
suitably qualified and interested candidates who wish to join the United
Nations UNICEF in the aforementioned capacity are encouraged to visit the link
below to Apply.
Deadline: 10th May, 2016
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