16 May 2016

Finance & Administrative Officer Job Careers - Q-Sourcing Limited

Job Title:         Finance & Administrative Officer
Organization: Q-Sourcing Limited
Duty Station: Kampala, Uganda

About US:
Q-Sourcing Limited is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Rwanda and South Sudan.

Key Duties and Responsibilities: 
1. Customer Service:
  • Act in a professional manner at all times when dealing with internal & external clients.
  • The incumbent will be prompt and provide courteous service to clients, colleagues and the broader community.
  • Maintain confidentiality on all issues relating to the Organization, the clients & fellow colleagues.
2. Finance:
  • Ensure adequate planning of finances & other operations are done
  • Prepare budgets and associated costing for the unit operations
  • The jobholder will ensure proper accountability for financial & non-financial resources
  • Ensure that all documentation is accurate and completed in a professional and timely manner.
  • Ensure all relevant operational policy and procedure manuals are maintained and current.
  • Actively contribute to the provision of an effective service by ensuring accounts and reports are processed and forwarded within agreed timelines. 
3. Administration:
  • Able to initially operate under close direction using established routines, methods and procedures with limited scope for exercising initiatives and judgment, but able to progress to involvement in a range of activities requiring the use of written and numeric skills, administrative skills, effective communication skills and the use of a wide range of office equipment.
  • Actively contribute to the effective management of the Q-Training office in consultation with the supervisor. 
  • Carry out any other tasks as required including; maintain stock of stationary, organisation of appointments, coordinating travel arrangements, completion of receipts, recording of money taken for petty cash, general filing, photocopying, laminating and mail in and out etc. .
  • Ensure the provision of an efficient and effective record and file management system by managing and processing records, collation of relevant data, and maintaining appropriate paperwork.
  • Operate and undertake maintenance of all office equipment.
  • Demonstrate knowledge and understanding of the QSL & QTL Safety standards regarding Occupational Health & Safety and Environmental Health & Safety as well as the Risk Management principles.
4. Continuous Improvement:
  • Actively participate in and contribute to quality improvement programs and other project activities to meet Service/Accreditation Standards.
  • Demonstrate a commitment to good Occupational Health & Safety and Environmental Health & Safety practice by; encouraging and supporting the health and safety representative for your work group; raising issues and identifying / reporting all hazards through appropriate consultation processes; obeying reasonable instruction given in relation to health and safety; and complying with Occupational Health & Safety and Environmental Health & Safety policies and procedures and contributing to a safe working environment by observing all Occupational Health and Safety regulations.
  • Actively participate in the organisation risk management process to identify, assess and treat potential risk arising from the business 

Qualifications, Skills and Experience: 
  • The ideal candidate for this vacancy should hold a Bachelor’s degree in Commerce, Accounting and Finance, BBA or equivalent
  • A minimum of two to three years’ hands-on experience in Finance and administration and its related roles
  • Knowledge of accounting software (QuickBooks), data and administrative management practices and procedures
  • Broad working knowledge and understanding of the preparation and handling of monthly budgets
  • Knowledge of clerical practices and procedures
  • Working knowledge of human resources management practices and procedures
  • Working knowledge of business and management principles
  • Computer skills and knowledge of office software package
  • Excellent communication skills
  • Good problem analysis and assessment skills
  • Good judgment and problem solving skills
  • Good decision making skills
  • Excellent planning and organizational skills
  • Work & time management
  • Keen attention to detail
  • High degree of accuracy
  • Information gathering &monitoring
  • Good coaching skills
  • Initiative
  • High level of integrity
  • High degree of adaptability
  • Teamwork & collaboration

How to Apply:
All suitably qualified and interested are encouraged to send their cover letters and updated CVs including three referees (two of whom should have been direct supervisors) to our e-mail to: recruitment@qsourcing.com
Address all your applications to:

Human Resources Office,
Q-Sourcing Limited (U),
Plot 14/16 Semawata Road, Ntinda
P.O. Box 12883, Ntinda, Kampala, Uganda

Note: Kindly mark your application as "Application_ Finance & Administrative Officer" in the subject line of your email. Only shortlisted applicants will be contacted.

Deadline: 20th May 2016 by 5:00 pm

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