Job Title: Administrative Officer
Organization: Alliance One International US
Duty Station: Kampala, Uganda
Job Code: QSL-AOU-ADO-02
About US:
Alliance
One International has its global headquarters in Raleigh, North Carolina, USA
and it provides worldwide service to the large cigarette manufacturers.
Multinational manufacturers of consumer tobacco products rely on independent
merchants such as Alliance One to supply the majority of their leaf. As a
result, Alliance One purchases tobacco in more than 45 countries and serves
manufacturers of cigarettes and other consumer tobacco products in over 90
countries. Alliance One proudly claims broad geographic processing capabilities,
a diversified product offering, and an established customer base, which
includes all of the major consumer tobacco product manufacturers. They select,
purchase, process, pack, store, ship, and, in certain developing markets,
provide agronomy expertise and financing for growing leaf tobacco. Alliance
One’s revenues are primarily comprised of sales of processed tobacco and fees
charged for related services to manufacturers of consumer tobacco products
around the world. They do not manufacture cigarettes or other consumer tobacco
products.
One International has its global headquarters in Raleigh, North Carolina, USA
and it provides worldwide service to the large cigarette manufacturers.
Multinational manufacturers of consumer tobacco products rely on independent
merchants such as Alliance One to supply the majority of their leaf. As a
result, Alliance One purchases tobacco in more than 45 countries and serves
manufacturers of cigarettes and other consumer tobacco products in over 90
countries. Alliance One proudly claims broad geographic processing capabilities,
a diversified product offering, and an established customer base, which
includes all of the major consumer tobacco product manufacturers. They select,
purchase, process, pack, store, ship, and, in certain developing markets,
provide agronomy expertise and financing for growing leaf tobacco. Alliance
One’s revenues are primarily comprised of sales of processed tobacco and fees
charged for related services to manufacturers of consumer tobacco products
around the world. They do not manufacture cigarettes or other consumer tobacco
products.
Job Summary: The Administrative Officer will be tasked with the
provision of human resources advice, assistance and support to Alliance One
Tobacco Uganda Limited Managers and staff to ensure the achievement of departmental
goals and objectives.
provision of human resources advice, assistance and support to Alliance One
Tobacco Uganda Limited Managers and staff to ensure the achievement of departmental
goals and objectives.
Key Duties and Responsibilities:
1. Corporate
Relationships and Hospitality:
Relationships and Hospitality:
- The incumbent reconciles accounts signed off
by visitors’ against final account paid to the accommodation; - Submits-the Uganda public holidays to Corporate
for inclusion in the Corporate calendar; - Updates and maintains the monthly Company
calendar for Senior Management movements; Drives Business Performance in
line with the AOP - Arranges Company social events and functions
to provide hospitality to internal and external stakeholders and visitors
from AOI in line with AOTU Corporate Hospitality Procedures
2. Office
Administration: Performs administrative, reception and HR functions in
line with instructions from the HRM;
Administration: Performs administrative, reception and HR functions in
line with instructions from the HRM;
3. Monthly Payroll,
Appointment of Seasonal and Permanent Employees PPAYP:
Appointment of Seasonal and Permanent Employees PPAYP:
- Inputs relevant pay data and assists with the
preparation and checking of the monthly payroll for AO Uganda under the
instruction of the HR Manager and in line with AOI Payroll Policies and
Procedures - The jobholder recruits approximately 1000
seasonal employees, and overviews the general welfare in compliance with
AO Uganda Leaf Buying Procedures - Coordinates the appointment and retention of
skilled manpower (Bands B1 to C3), oversees appointment/termination and
head count of Seasonal Employees in line with AOI SOPs and Local Tobacco
Industry Regulations
4. Implementation and
Maintenance of Reward Policies
Maintenance of Reward Policies
- Maintains the Job Evaluation System to ensure
an equitable and objective grading system in AO Uganda in line with AOI
Job Evaluation SOPs - Assists with, and maintains the
implementation of the Performance Management System for AO Uganda under
the guidance of the Human Resources Manager
5. Training and
Development: Keenly analyses training needs for Bands B1 to C3
and carries out and reports on the identified training and development in line
with AOI Training Policies
Development: Keenly analyses training needs for Bands B1 to C3
and carries out and reports on the identified training and development in line
with AOI Training Policies
6. Payroll and Compliance
PPAYP:
PPAYP:
- Manages the monthly payroll and checks that
all Managers and Staff have been paid accurately in compliance with AO
Uganda HR Payroll Procedures - Holds responsibility for, and acts as the AO
Uganda Compliance Officer in compliance with AOI Operations Compliance
Policies and Procedures
7. Human Resources
Policies, Procedures and Allied Systems: Keenly monitors the introduction/updating,
application, maintenance of, and adherence to, the HR Policies, Procedures and
Corporate Culture in line with AOI HR Regulations
Policies, Procedures and Allied Systems: Keenly monitors the introduction/updating,
application, maintenance of, and adherence to, the HR Policies, Procedures and
Corporate Culture in line with AOI HR Regulations
Qualifications, Skills and Experience:
- The ideal candidate should hold a Degree in
Social Sciences or Human Resources. Possesion of a relevant Post Graduate
Diploma (Uganda) - A minimum of two to four years’ experience in
Human Resource and Training and Development operations and administration,
within the Tobacco Industry or similar - Skilled and knowledgeable in HR Administration
and training and development - Computer literacy skills i.e. proficiency in
Microsoft packages - Working knowledge of Application of Reward
Policies and Procedures - Working knowledge of HR Premier and ECMT
- Demonstrated ability to communicate verbally
and in writing - Excellent interpersonal and interactive
skills - Proven ability to solve, analyse and decide
on Administrative and HR related problems - Member of relevant processional body i.e. HRMA
– Uganda and other HR Networks
How to Apply:
All
suitably qualified and interested are encouraged to send their cover letters
and updated CVs including three referees (two of whom should have been direct
supervisors) to our e-mail to: [email protected]
suitably qualified and interested are encouraged to send their cover letters
and updated CVs including three referees (two of whom should have been direct
supervisors) to our e-mail to: [email protected]
Address
all your applications to:
all your applications to:
Human
Resources Office,
Resources Office,
Q-Sourcing
Limited (U),
Limited (U),
Plot
14/16 Semawata Road, Ntinda
14/16 Semawata Road, Ntinda
P.O.
Box 12883, Ntinda, Kampala, Uganda
Box 12883, Ntinda, Kampala, Uganda
Note: Kindly mark your application as
“Application_ Administrative Officer (QSL-AOU-ADO-02)” in the subject
line of your email. Only shortlisted applicants will be contacted.
“Application_ Administrative Officer (QSL-AOU-ADO-02)” in the subject
line of your email. Only shortlisted applicants will be contacted.
Deadline: 20th May 2016 by 5:00 pm
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