The Ugandan Jobline

• Cordially answer telephones and give
  information to callers, take messages, or transfer calls to appropriate
  individuals.
• Greet visitors and callers, handle their
  inquiries, and direct them to the appropriate persons according to their
  needs.

• The jobholder will arrange conferences,
  meetings, and travel reservations for office personnel.
• Compose, type, and distribute meeting notes,
  routine correspondence, and reports.
• Maintain scheduling and event calendars.
  Schedule and confirm appointments for clients, customers, or supervisors.
• Coordinate conferences and meetings.

• The jobholder will locate and attach
  appropriate files to incoming correspondence requiring replies.
• Open, read, route, and distribute incoming
  mail and other material, and prepare answers to routine letters Mail
  newsletters, promotional material, and other information.
• Make copies of correspondence and other
  printed material.

• Set-up and maintain paper and electronic
  filing systems for records, correspondence, and other material.
• Operate electronic mail systems and
  coordinate the flow of information both internally and with other
  organizations.
• Collect and disburse funds from cash
  accounts, and keep records of collections and disbursements.
• Carry out searches to find needed
  information, using such sources as the Internet.

• Type, edit and print documentation related to
  the Programme.
• Keenly review work done by others to check
  for correct spelling and grammar, ensure that company format policies are
  followed, and recommend revisions.

• Operate office equipment such as fax
  machines, copiers, and phone systems, and use computers for spreadsheet,
  word processing, database management, and other applications.
• Order and dispense supplies. 

• The applicant for the Secretary job
  opportunity should preferably be a Ugandan who holds a Bachelor’s Degree
  in secretarial studies, information and office management from a
  recognized institution
• At least three years’ experience from a
  reputable organization.
• Computer literacy i.e. proficient in the
  latest MS Office packages including MS Word, MS Excel, and MS Power-point.
  
• Competencies: Effective Communication, Ethics and
  Integrity, Public Relations and Customer Care, Result orientation, Time
  Management, Confidentiality, Information and Communications Technology,
  Records and Information Management and Time Management

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