Job Title: Office Coordinator
Organization: Sawa World
Duty Station: Kampala, Uganda
About US:
Sawa
World is an international non-profit organization NGO that uses an innovative
approach to ending extreme poverty by providing large-scale access to local
solutions that are created by people living in extreme poverty. Sawa World uses
an innovative approach to self-empower 1.2 billion people out of extreme
poverty with their own solutions. We provide large-scale access to local
solutions that are created by the very people living in extreme poverty.
World is an international non-profit organization NGO that uses an innovative
approach to ending extreme poverty by providing large-scale access to local
solutions that are created by people living in extreme poverty. Sawa World uses
an innovative approach to self-empower 1.2 billion people out of extreme
poverty with their own solutions. We provide large-scale access to local
solutions that are created by the very people living in extreme poverty.
Key Duties and Responsibilities:
1. Administrative Duties:
The Office Coordinator will manage the general logistics and management
of the Sawa World office in Kampala including;
The Office Coordinator will manage the general logistics and management
of the Sawa World office in Kampala including;
- Ensure security of office
- Purchase office supplies with approved
budgets. This includes checking the needs for the printing of
new marketing materials - Purchase monthly phone and internet credit
- Answer and return phone calls
- Manage and maintain a merchandise tracking
system. - Ensure tidiness of office
- Support with the management of weekly and
monthly goals and deadlines including monthly surveys, work plans, impact
tracking time sheets, transportation sheets. - Organize agendas and take minutes of monthly
and quarterly meetings - Submission of monthly time sheets to
Administrative Director in Canada - Regularly check and confirm bi-weekly equipment
checks of Film Coordinator - Approve monthly data management of video,
photo and document files on the hard drives - Carry out research on taxation and employee
deductions etc. - Hosting partners and visitors from Uganda and
abroad - Provide team building exercises and encourage
a fun working environment on a daily basis. - Assist with organizing and hosting other Sawa
World related events including the annual Sawa World Day - Support the Operational Director (Uganda)
with any conflicts that may arise and communicate these to the Sawa World
Canada if needed - Work closely with Operational Director Uganda
and support other tasks when required
2. Accounting Management:
- Carry out basic accounting tasks and maintain
a petty cash on a daily basis. This include filing receipts in cabinet and
Drop box - Confirm the balance in petty cash weekly and
monthly. - Create monthly accounting receipt packages
accordingly to the procedures - Communicate regularly Accounting Team in
Canada - Conduct other basic accounting procedures as
directed by the Operational Director Uganda and Accounting Team Canada.
3. Procedure Management:
- Manage the Procedures Binder. This includes
daily, weekly and monthly reminders, reviews and implementation of the
procedures. - Update procedure when needed and advice on
improved ways to execute the procedures - The incumbent will develop new procedures and
SOP’s and train team members on the implementation.
4. Other Duties:
- Communicate with the Program Director on a
daily basis to provide an update on duty activities and ask for needed
support or advice. This may also include Skype meetings with the Office
Manager in Canada. - Suggest new ideas and earning’s with
Operational Director in Uganda and Canada on an ongoing basis; - Post on Facebook at least on a weekly basis
on Sawa World experiences; and - Submit monthly reporting requirement to the
Program Director in Uganda and Canada (Submit reporting requirement (1)
summary of weekly work plans (2) monthly stipend confirmation sheet (3)
scanned copies of a receipts (4) time sheets (5) Transportation sheets (6)
Monthly agendas and (7) Monthly Budget.
Qualifications, Skills and Experience: The ideal candidate
for the Office Coordinator vacancy should hold ideal qualifications and experience
to perform the aforementioned duties and responsibilities.
for the Office Coordinator vacancy should hold ideal qualifications and experience
to perform the aforementioned duties and responsibilities.
How to Apply:
All
suitably qualified and interested candidates should send a cover letter and an
updated CV to [email protected]
suitably qualified and interested candidates should send a cover letter and an
updated CV to [email protected]
Deadline: 1st June, 2016
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