16 April 2016

Office Coordinator Non-profit Jobs - Sawa World

Job Title:   Office Coordinator
Organization: Sawa World
Duty Station: Kampala, Uganda

About US:
Sawa World is an international non-profit organization NGO that uses an innovative approach to ending extreme poverty by providing large-scale access to local solutions that are created by people living in extreme poverty. Sawa World uses an innovative approach to self-empower 1.2 billion people out of extreme poverty with their own solutions. We provide large-scale access to local solutions that are created by the very people living in extreme poverty.

Key Duties and Responsibilities:  
1. Administrative Duties: The Office Coordinator will manage the general logistics and management of the Sawa World office in Kampala including;
  • Ensure security of office
  • Purchase office supplies with approved budgets. This includes checking the needs for the printing of new marketing materials
  • Purchase monthly phone and internet credit
  • Answer and return phone calls
  • Manage and maintain a merchandise tracking system.
  • Ensure tidiness of office
  • Support with the management of weekly and monthly goals and deadlines including monthly surveys, work plans, impact tracking time sheets, transportation sheets.
  • Organize agendas and take minutes of monthly and quarterly meetings
  • Submission of monthly time sheets to Administrative Director in Canada
  • Regularly check and confirm bi-weekly equipment checks of Film Coordinator
  • Approve monthly data management of video, photo and document files on the hard drives
  • Carry out research on taxation and employee deductions etc.
  • Hosting partners and visitors from Uganda and abroad
  • Provide team building exercises and encourage a fun working environment on a daily basis.
  • Assist with organizing and hosting other Sawa World related events including the annual Sawa World Day
  • Support the Operational Director (Uganda) with any conflicts that may arise and communicate these to the Sawa World Canada if needed
  • Work closely with Operational Director Uganda and support other tasks when required
2. Accounting Management:
  • Carry out basic accounting tasks and maintain a petty cash on a daily basis. This include filing receipts in cabinet and Drop box
  • Confirm the balance in petty cash weekly and monthly.
  • Create monthly accounting receipt packages accordingly to the procedures
  • Communicate regularly Accounting Team in Canada
  • Conduct other basic accounting procedures as directed by the Operational Director Uganda and Accounting Team Canada.
3. Procedure Management:
  • Manage the Procedures Binder. This includes daily, weekly and monthly reminders, reviews and implementation of the procedures.
  • Update procedure when needed and advice on improved ways to execute the procedures
  • The incumbent will develop new procedures and SOP’s and train team members on the implementation.
4. Other Duties:
  • Communicate with the Program Director on a daily basis to provide an update on duty activities and ask for needed support or advice. This may also include Skype meetings with the Office Manager in Canada.
  • Suggest new ideas and earning’s with Operational Director in Uganda and Canada on an ongoing basis;
  • Post on Facebook at least on a weekly basis on Sawa World experiences; and
  • Submit monthly reporting requirement to the Program Director in Uganda and Canada (Submit reporting requirement (1) summary of weekly work plans (2) monthly stipend confirmation sheet (3) scanned copies of a receipts (4) time sheets (5) Transportation sheets (6) Monthly agendas and (7) Monthly Budget.

Qualifications, Skills and Experience: The ideal candidate for the Office Coordinator vacancy should hold ideal qualifications and experience to perform the aforementioned duties and responsibilities.   

How to Apply:  
All suitably qualified and interested candidates should send a cover letter and an updated CV to hr@sawaworld.org

Deadline: 1st June, 2016

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