The Ugandan Jobline

• In charge of managing the day-to-day
  implementation of Food Commodities according to objectives and Detailed
  Implementation Plans.
• Actively participate in project design,
  proposal writing, budgeting process, and engaging various support offices
  and donors during the negotiation process in coordination with GAM and
  Finance units.
• Work closely with and meet donors and other
  food programming stakeholders for the purposes of networking, information
  sharing and nurturing partnerships.
• In collaboration with the design, monitoring
  and evaluation team ensuring that food programs are monitored and
  evaluated and that operational research contributes to program innovation.

• Develop and present a comprehensive operating
  plan for the food aid portion of the WV program on a yearly basis
  including: Food programming/project design; AERs, Call forward, Logistics
  plan and assisting in the preparation of agreements related to food.
• Consolidate Call Forwards Schedule
  Distribution Plans, and pipeline projections for the WFP program.
• Work in liaison with the Regional Operation
  Manager and ensure that the WFP pipeline remains as healthy as possible by
  constantly following up call Forwards and shipments allocations and
  schedules with WFP Sub Office and Country Office.

• Maintain a comprehensive commodity tracking
  systems so as to ensure that all commodities are properly distributed and
  accounted for to WV Partnership and major donor standards.
• Ensure that all commodity losses and claims
  procedures are in compliance with the World Vision Partnership and donor
  requirements.
• Ensure that the required periodic reports are
  generated from the CTS reports and submitted to the relevant consumers on
  a timely basis.
• Ensure the loss and claims registers, files
  are well maintained and checked on a regular basis.
• Maintain shipment files and registers and
  ensure that shipments reconciliation is accurately done on a daily basis.
• Follow up on all loans received or given to
  other agencies including WFP.
• Maintain inventory control on a monthly basis
  and ensure that the commodity book balances match with the actual stocks.
• Ensure that food and non-food commodities are
  well warehoused as per WV standards.

• Responsible for the recruitment, selection,
  supervision and training of commodities staff.
• Work on staff development plans through
  coaching, on job training and possible recommendation for secondments to
  other programs within the partnership.
• Ensure proper and adequate supervision of
  commodities staff for a smooth implementation of the projects.
• Conduct performance appraisals, maintain
  employee files, create job descriptions, chair hiring panels, and maintain
  performance standards for all employees in commodities department.

• Attend Donors monthly coordination meetings
  and other meetings as required
• Liaise with UN and other NGO partners to
  ensure coordination on program implementation on the ground
• Work closely with Local government and other
  government agent on issues related to implementation of food assistance in
  the country. Ensure good representation of World Vision in government
  coordination meetings.

• Maintain tight budgetary control over all
  program budgets and ensure compliance with the grant rules and regulations
  of a variety of donors (USAID, WFP and WVI standards).
• Work closely with the Finance unit in the
  creation of programmatic budgets, and recommend revision where necessary
  in coordination with the donor.
• Create budgets and spending projections for
  the Commodity operations.

• Prepare the program for Internal, FPMG and
  other external audits and to ensure that food programs achieve acceptable
  audit standards in national, partnership, FPMG, and USG A-133 Audits.

• The applicants should hold a Bachelor’s degree
  in a Development Field. Masters in Business Administration, Social Sciences or in other related field is desirable.
• At least five years’ experience in food aid
  programs management preferably with international experience.
• Adequate knowledge and experience in food aid
  programs and donors standards appropriate to the management of the food
  programs.
• Knowledge of the Sphere standards, Code of
  Conduct for Red Cross/ Red crescent, Humanitarian Accountability
  Partnerships (HAPI) and other international humanitarian standards
• Extensive experience in supervising staff and
  conducting capacity building workshops.

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