Accountant USAID P&R Careers – Development Alternatives Inc. (DAI)

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Job Title:     Accountant
Organisation: Development Alternatives Inc. (DAI)
Project Name: Preparedness and Response (P&R) Project
Funding Source: USAID
Duty Station:  Kampala,
Uganda
Reports to: Finance & Administration Manager
About US:
Development
Alternatives Inc. (DAI) is a private development company based in Washington,
D.C. DAI works on the frontlines of international development. Transforming
ideas into action—action into impact. We are committed to shaping a more
livable world. We tackle fundamental social and economic development problems caused
by inefficient markets, ineffective governance, and instability. We work with a
wide range of clients, including national and local governments, bilateral and
multilateral donors, private corporations, and philanthropies.
About USAID P&R Project:
Preparedness
and Response (P&R) is one component of USAID’s Emerging Pandemic Threats
(EPT 2) program.  P&R has a dual
mandate to help countries design and implement National Preparedness and
Response Plans for public health events of unknown etiology and to establish
and strengthen National One Health Platforms. 
Our goal is to help address the practical issues confronting national
governments as they strive to cope with the human, financial, and logistical
constraints associated pandemic threats. 
The P&R project provides technical assistance and training services
to build national and regional capacity in a sustainable manner.
Job Summary: The Accountant will manage all the USAID Project’s
financial transaction and ensure that the outlined financial policies and
procedures are implemented and followed. The incumbent will also be responsible
for providing complete and accurate field reports to the US headquarters for
all field office financial activities. S/he will provide support in other
finance areas as necessary and will maintain a positive working relationship
with the DAI Home Office staff.
Key Duties and Responsibilities: 
1. Cash Management:
  • Responsible for the processing of all cash
    transactions and wire transfer payments.
  • The jobholder records all financial
    transactions in Field Accounting System.
  • In charge of the transfer of cash from the
    bank to the office.
  • Responsible for ensuring the security of all
    project funds.
  • The incumbent will make recommendations to
    the Finance and Administration Manager regarding improvements to the cash
    safety and disbursement procedures.
  • Ensure that project vendors are paid in time.
  • Work closely with Finance and Administration
    Manager on VAT exemption tracking and reimbursements.
  • Prepare payment for taxes, rent, and other
    expenses.
  • While processing daily transactions the
    Accountant should:
    • Complete payment request with all
      necessary information.
    • Ensure that proper approval
      signatures are obtained and that both parties: payer and receiver, verify
      the cash amount of the transaction.
    • Enter all transaction into the
      accounting system, identify the proper account codes for each
      transaction. Check entries for accuracy.
    • Reconcile Petty Cash on a daily
      basis.
2. Salary Calculation and
Disbursal:
  • Ensure that the employee salary list is
    updated.
  • Ensure that salary is disbursed to all
    employees on schedule.
  • On the last working day of a month collect
    all employees’ timesheets, check coding and approval signatories.
  • File all salary information according to
    outlined filing procedures.
  • Keep all salary related information strictly
    confidential.
3. Travel:
  • Work closely with the Regional Director to
    approve travel advance amounts based on P&R’s travel advance policy.
  • Calculate and distribute travel advances.
  • Within three days of return of a traveler
    from the business trip, audit the Travel Voucher according to travel
    voucher policy.
4. Reporting:
  • Ensure that all reporting requirements are
    met while implementing proper reporting procedures and maintaining
    quality.
  • Prepare and submit field expense reports
    (FER) for review and approval of the Finance and Administration Manager
    and submission to DAI home office.
  • Keenly track monthly expenditures for the
    office (administrative and programmatic) against annual budget.
Qualifications, Skills and Experience: 
  • All applicants who wish to join DAI’s USAID
    Project should preferably hold a university degree in Accounting, Finance,
    Business Administration or relevant field.
  • At least five to seven years of accounting or
    financial management experience.
  • Broad working knowledge of Excel, Peachtree,
    Quickbooks a plus.
  • Prior Budgeting, financial management
    (tracking, reporting, and accounting), and procurement experience.
  • Previous exposure and experience with
    international accounting practices.
  • Accuracy and responsibility.
  • Excellent written and verbal communication
    skills.
  • Proven ability to work in a team environment.
  • Working knowledge of USAID policies and
    procedures preferable.
  • Flexible, willing to perform assigned and
    additional duties as required.
  • Languages: English language fluency required.
How to Apply:
All
suitably qualified and interested candidates who wish to join the USAID DAI
Project should send their updated CVs to PRPrecruitment@dai.com.
The
Subject of the E-mail should read: 
“UGANDA ACCOUNTANT “
Deadline: 11th March, 2016

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