Fresher Non-profit Jobs – Warehouse Tally Clerk at World Vision International

Organisation: World Vision International
Reports to:  Warehouse
Duty Station: Uganda
About WVU:
Vision Uganda is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. Our prayer for every Heart, the will
to make it so.”
Job Summary: The Warehouse Tally Clerk will be tasked with
accounting and maintaining the records for all commodities received, stored and
dispatched in compliance with WV and donor (WFP) guidelines. The Warehouse
Tally Clerk is also responsible for documentation of commodity transactions in
the warehouse, including receipt, storage and delivery of all food commodities.
The tally clerk is expected to provide over all supervision of the loading and
offloading of commodities.
Key Duties and Responsibilities:
1. Management of
commodity receipt:
  • Ensure that all commodities arriving at the
    warehouse and leaving the warehouse are properly accounted for.
  • Carry out a thorough inspection of all trucks
    on arrival at the warehouse; ensure that trucks are properly covered with
    tarpaulins and there are no unauthorized commodities mixed with food.
  • Fill in the truck inspection reports before
    commencement of offloading.
  • Scrutinize all waybills to ensure that the
    commodities are of correct quantities and quality as manifested on the
  • Oversee the offloading staff during the
    process of offloading commodities and make sure that it is properly
    undertaken. Ensure that commodities are carefully being inspected and
    counted during off-loading before being accepted in the warehouse.
  • Stack commodities according to type and
    shipment number.
  • Stack commodities on pallets and ensure a
    space of one meter between stacks and wall, stack and stack, stack and
    ceiling is maintained.
  • Regularly report any shortages, damages or
    excess to the warehouse supervisor and reflect such differences in all
    copies of the delivery documents.
  • Fill in all stack cards immediately after
    completing stacking.
  • Fill in all forms (waybill, loading &
    offloading tally sheet and random weighting form) during and immediately
    after completing the offloading process. Record all quantities delivered
    short (missing), quantities lost in transit and quantities damaged if any.
2. Warehouse Management:
  • Consistently and routinely clean the
    warehouse in order to safe keeping of food commodities.
  • Ensure warehouse compound is clean and free
    from debris, vegetation, rodent activity and has good drainage and
  • Ensure inside of the warehouse floor is clean
    at all times.
  • Ensure warehouse door are well fitting,
    secure and sound.
  • Ensure windows and ventilation in good repair
    and screen to prevent access.
  • Ensure placement of rodent’s baits and traps.
  • Ensure presence first aid and firefighting
    equipment in strategic locations in the warehouse.
  • Conduct routine inspection of warehouse to
    detect any infestations and inform the Warehouse Supervisor
3. Management of commodity
  • Dispatch food commodities based approved
    commodity dispatch authorization.
  • Ensure all documents for commodity dispatch
    have been correctly and completely filled.
  • Inspect all trucks to be loaded with food to
    ensure that they are road worthy before commencing loading.
  • Keenly inspect trucks loaded with food to
    ensure that they are properly covered with tarpaulins before leaving the
  • Complete and hand over the approved commodity
    delivery documents to the driver before the truck leaves the warehouse
    i.e. dispatch waybill and truck inspection reports.
  • Notify distribution about the particulars of
    the truck and consignment loaded as soon as the truck leaves the
4. Maintain of Shipment
and loss/damage registers:
  • Responsible for maintaining the shipment and
    loss/damage register for the district.
  • Update and maintain a register of all
    commodity shipment received.
  • Maintain a shipment file with all the
    original supporting documentation of each shipment of commodity received.
  • Maintain a register of all losses/damages
    that were incurred in the districts during commodity movement (receipt,
    dispatch, distribution).
  • Maintain a loss/damage file with all the
    original supporting documentation of each transaction for each loss/damage
5. Capacity building of
loading and offloading staff:
Work closely with the warehouse
supervisor and provide training for loading and offloading staff on how to
stack, handle commodities, first aid and evacuation procedures.
Qualifications, Skills and Experience:
  • The ideal candidate for the World Vision
    Warehouse Tally Clerk job placement must hold a Diploma or an A’ level
  • Working knowledge of warehousing, transport,
    shipping and practical freight forwarding.
  • Past experience preferable with a busy NGO or
    UN agency, in food commodities handling tracking and accounting. Prior
    experience with WV CTS system and or UN WFP Compass system is an added
  • Working knowledge of WFP regulations
    pertaining to relief food commodities tracking accounting and reporting.
  • This position requires a person who is
    self-starter, who can accomplish the task with minimal or no supervision.
  • He/she should be able to manage a team of
    staff as well as cooperate with other units.
  • He/she must be keen on details and well organized
NB: Only Ugandan Nationals are encouraged to apply
How to Apply:
suitably qualified candidates are encouraged to apply online by visiting World
Vision International’s e-recruitment jobs portal at the web link below.
NB: Please follow instructions on How to Create
Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 11th March, 2016
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