PostBank Career Jobs – Procurement Officer

Organization: PostBank Uganda Ltd
Reports to: Procurement Manager
Duty Station: Kampala, Uganda
About PostBank:
PostBank
Uganda Ltd is a government owned bank regulated by Bank of Uganda under the
Financial Institutions Act, 2004. The bank focuses on the mass market with
operations spread across the country.
Job Summary: The Procurement Officer will play a focal role in
all the key processes of procurement and disposals of the bank to improve on
efficiency and effectiveness of the unit in its zeal to obtain value for money
in all transactions.
Key Duties and Responsibilities: 
  • Serve as a key liaison for requisitions
    received from user departments and advise users on completeness and
    procedure applicable.
  • Draft solicitation documents, prepare for
    Contracts Committee submissions as required
  • Issue and receive bids on PDU’s behalf,
    conduct bid opening, pre-bid meetings and represent the unit in
    negotiations as may be required
  • Offer technical guidance on bid evaluations
    using right criterion as may be required or review such reports
  • Ensure accurate and timely communication of
    bid notices, evaluation results, award notices.
  • Draft contractual documents as may be
    appropriate for various contracts for preview and ensure timely picking of
    the same by providers.
  • Carry out prequalification of providers,
    maintain and subsequently update the database as may be required with the
    bank’s changing requirements.
  • Conduct sustainable sourcing strategies that
    help bank obtain value for money and cut on cost of doing business
  • Ensure timely circulation of files for all
    meetings and attend contracts committee meetings when called upon
  • Proper profiling of all procurements and
    disposals as may be required from requisition to final payment and proper
    follow-up at all stages
  • Guide users on the appropriate monitoring
    tools as per contract or particular procurement and on contracts about to
    expire for required attention
  • Represent the unit in any contract management
    review meetings and ensure measurement tools achieve the bottleneck
    requirements
  • Ensuring value for money payments against all
    invoices in a timely manner
  • Advise providers and contractors on
    performance targets in line with contract and securities provided thereof.
  • Proper system updates on all contracts placed
    as well as payments made for each transaction.
  • Prepare accurate and submit timely reports on
    procurements and disposals to supervisor
  • Managing and updating of the bank’s general
    procurement portal with PPDA and the bank’s website as may be applicable
  • Advise on aggregating of disposable assets
    and the appropriate methods to maximally obtain value from each sale.
  • Provide guidance on the constitution of
    boards of survey, valuation reports to disposal of bank assets.
  • Perform any other duties as assigned by the
    Procurement Manager.
Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a
    Bachelor’s Degree in Procurement and Logistics/Procurement & Supply
    Chain Mgt or B.Com/BBA (Procurement), from recognized university is a
    MUST.
  • At least CIPS level 5 (Advanced Diploma)
    complete is a MUST
  • Postgraduate diploma in Procurement &
    Supply Chain Management is an added advantage
  • At least three years of post-graduate
    experience in a busy PDU is desirable
  • Excellent analytical, decision making and
    negotiation skills.
  • Broad working knowledge of PPDA Act,
    regulations and guidelines as well as best practice principles in
    procurement and disposal processes.
  • Strong stakeholder management skills and
    ability to manage divergent processes and challenging situations
  • Proven ability to disseminate procurement
    principles into simplified knowledge tools and guide to various
    stakeholders
  • Demonstrated ability to multitask and work
    under pressure
  • Age: Below 35 years
How to Apply:
All
interested candidates should send a cover letter, curriculum vitae, certified
copies of academic documents, applicants address , email and day time telephone
contacts, postal/email address and daytime telephone contact of three referees
of good standing in society to;
Head
of Human Resource
Post
Bank Uganda Ltd
Plot
4/6 Nkrumah Road,
P.O.
Box 7189 Kampala, Uganda
Deadline:  22nd
February 2016 by 17:00 hours

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