Grants & Partner Support Manager INGO Careers – AIDS Healthcare Foundation (AHF)



Organisation: AIDS Healthcare Foundation (AHF)
Duty Station:  Kampala,
Uganda
About US:
AIDS
Healthcare Foundation (AHF) is an international not for profit NGO, with its
Headquarters based in Los Angeles, California. Aids Health Care Foundation is
registered in Uganda as Aids Health Care Foundation – Uganda Cares (AHF-UC)
which is qoliaboration between the Uganda Ministry of Health and AIDS
Healthcare Foundation (U.S.A) to provide free HIV/AIDS services; including
antiretroviral therapy in resource constrained settings. AHF-
Uganda Cares to date operates in 15 districts including; Masaka, Kampala,
Rakai, Mpigi, Lyantonde, Soroti, Lwengo, Bukomansimbi, Kalungu, Kalangala,
Masindi, Amuria, Butambala, Gomba, Serere, Hoima and Tororo supporting 32
clinic sites country wide.
Key Duties and Responsibilities: 
  • The Grants & Partner Support Manager will
    provide management and pro-active monitoring of all grants and advances to
    ensure compliance with AHF/ Donor requirements.
  • The incumbent will ensure compliance on
    AHF/donor guidelines, procedures and contractual obligations, particularly
    on reporting, procurement, matching funds and visibility requirements;
    communicate to staff any donor regulations impacting their work, and
    programmatic reporting requirements.
  • Carry out partner assessment, review funding
    applications, partner systems to ensure effective internal controls, good
    governance, proper accountability and transparency.
  • Actively participate in program planning and
    support of all sites & partners to develop realistic work
    plans/budgets.
  • Regularly review sites/partner fund requests
    and ensure timely transfer of funds
  • Prepare accurate reports pertaining
    performance of sites and partners that will inform management decision
    making       
  • Keenly review financial reports from
    sites/partners and ensure timely submission to the Accounting Firm.
  • Carry out monthly reconciliation of
    partner/site advances, identify gaps & provide formal feedback to
    partners & staff regarding the financial performance.
  • Design and use grant tracking/monitoring
    system to monitor partner/site expenditures for assigned activities, alert
    management on irregularities with recommendations for management action.
  • Ensure implementation of relevant Audit/Donor
    recommendations from Audits or evaluations or monitoring visits, in
    collaboration with senior management team.
  • Carry out the regular review of SEEP requests
    and Reports i.e. loan disbursement/repayments and provide support to
    clusters in basic financial management skills.
  • Review           
    monthly Stock report (Hard & Software reports) and report to
    management in case of any discrepancy. Ensure regular update of the Fixed
    Asset Register and participate in midyear/annual stock counts, asset
    verification & spot checks
  • Monthly review of vehicle logbooks/ fuel
    consumption and inform management of any discrepancy.
  • Ensure adequate segregation of duties as per
    AHF Global policy/Manual.
Qualifications, Skills and Experience: 
  • The ideal candidate for the AIDS Healthcare
    Foundation (AHF) Grants & Partner Support Manager career vacancy
    should hold a University degree in Accounting/Business related and a full
    professional course either ACCA, CPA, CA
  • Additional training in Grants management or
    Project planning & management or any relevant course is an added
    advantage.
  • Basic knowledge in micro-finance operations.
  • At least four years’ experience with an
    International NGO, Developmental Agency or Audit Firm in a similar
    capacity.
  • Professional computer skills, including MS
    Word, Excel, Internet, and Email
  • Experience and knowledge in usage of any
    Accounting software.
  • Proven ability to read, analyze and interpret
    financial documents. Capability of report writing, prompt and effective
    communication in English are ideal.
How to Apply: 
All
suitably qualified and interested candidates are encouraged to address their email
applications including a cover letter and CV Only to: globalhr.africa@aidsheath.org
mentioning position applied for in the subject line. The email should not be
larger than 2 MB – any larger email will not be considered.
Hard
copy applications including telephone contact details should be sent to:
Human
Resource Manager,
AHF
– Uganda Cares,
Plot
54B Kira Road, Kampala.
Deadline: Friday 12th February, 2016 by 5:00pm

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