Job Title: Personal Secretary (5 Jobs) Organisation: Ministry of Public Service…
Non-profit Jobs – Supply Chain and Procurement Officer at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Organisation: Global Health Corps (GHC)
Placement Organisation: Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF)
Foundation (EGPAF)
Duty Station: Mbarara, Uganda
Salary: Monthly Stipend of 550 dollars per month
About GHC:
Global Health Corps pairs intelligent and
passionate fellows with organizations that require new thinking and innovative
solutions. We provide these young leaders with the tools to remain connected
after their fellowship year finishes, deepening their ability to enact change
through heightened skills and strong partnerships. We currently place fellows
in Malawi, Rwanda, Uganda, the United States, and Zambia.
passionate fellows with organizations that require new thinking and innovative
solutions. We provide these young leaders with the tools to remain connected
after their fellowship year finishes, deepening their ability to enact change
through heightened skills and strong partnerships. We currently place fellows
in Malawi, Rwanda, Uganda, the United States, and Zambia.
About EGPAF:
The Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF) is an international non-profit which seeks to prevent
pediatric HIV infection and to eliminate pediatric AIDS through research,
advocacy, and prevention, care & treatment programs. Since 2000, EGPAF has
been supporting PMTCT and HIV and AIDS care and treatment services in Uganda.
EGPAF-Uganda is a leading provider of technical assistance to Uganda’s Ministry
of Health, and supports clinical service delivery at the facility, regional,
and national levels. The organization works closely with the Ministry of Health
and other partners to increase access to comprehensive, high-quality HIV
prevention, care and treatment, and tuberculosis (TB) identification and
treatment services among women, children and families living with and affected
by HIV and AIDS. EGPAF-Uganda currently supports services at 234 health
facilities in 13 districts of the Southwest Region. EGPAF works hand-in-hand
with Uganda’s Ministry of Health to formulate evidence-based policies
supporting all persons affected by HIV and actively participates in national
HIV-related technical working groups and advisory committees. EGPAF plays a
central role in the revision and adaptation of the national PMTCT and ART
guidelines. EGPAF-Uganda has also actively implemented operations research to
ensure scale up of best practices in HIV clinical management in-country.
Foundation (EGPAF) is an international non-profit which seeks to prevent
pediatric HIV infection and to eliminate pediatric AIDS through research,
advocacy, and prevention, care & treatment programs. Since 2000, EGPAF has
been supporting PMTCT and HIV and AIDS care and treatment services in Uganda.
EGPAF-Uganda is a leading provider of technical assistance to Uganda’s Ministry
of Health, and supports clinical service delivery at the facility, regional,
and national levels. The organization works closely with the Ministry of Health
and other partners to increase access to comprehensive, high-quality HIV
prevention, care and treatment, and tuberculosis (TB) identification and
treatment services among women, children and families living with and affected
by HIV and AIDS. EGPAF-Uganda currently supports services at 234 health
facilities in 13 districts of the Southwest Region. EGPAF works hand-in-hand
with Uganda’s Ministry of Health to formulate evidence-based policies
supporting all persons affected by HIV and actively participates in national
HIV-related technical working groups and advisory committees. EGPAF plays a
central role in the revision and adaptation of the national PMTCT and ART
guidelines. EGPAF-Uganda has also actively implemented operations research to
ensure scale up of best practices in HIV clinical management in-country.
Job Summary: The Supply Chain and Procurement Officer
will primarily manage the stock and inventory at both the on-site and off-site
office stores of EGPAF-Uganda. The job role involves verifying all goods before
receiving them and keeping updated records of all inventory in stock. The
Supply Chain and Procurement Officer will also be responsible for preparing all
dispatches to the field and periodically reporting these dispatches to
management. The incumbent will also ensure that all assets are properly
engraved before delivery to the recipient and keep an updated assets record for
property in facilities and in the program office. Additionally, the Supply Chain and Procurement
Officer will be expected to keep the stores neat and orderly for easy access
and efficient management.
will primarily manage the stock and inventory at both the on-site and off-site
office stores of EGPAF-Uganda. The job role involves verifying all goods before
receiving them and keeping updated records of all inventory in stock. The
Supply Chain and Procurement Officer will also be responsible for preparing all
dispatches to the field and periodically reporting these dispatches to
management. The incumbent will also ensure that all assets are properly
engraved before delivery to the recipient and keep an updated assets record for
property in facilities and in the program office. Additionally, the Supply Chain and Procurement
Officer will be expected to keep the stores neat and orderly for easy access
and efficient management.
Key Duties and Responsibilities:
·
Receive
and record all procurement and disbursements
Receive
and record all procurement and disbursements
·
Keenly
track all dispatched items to ensure that they have reached their final
destinations and also track the incoming goods to ensure timely delivery
Keenly
track all dispatched items to ensure that they have reached their final
destinations and also track the incoming goods to ensure timely delivery
·
Actively
monitor stock levels and maintain these at the required levels
Actively
monitor stock levels and maintain these at the required levels
·
Issue
stocks at request and ensure they are properly authorized
Issue
stocks at request and ensure they are properly authorized
·
Ensure
the safety of items in the store and that only authorized staff access the store
Ensure
the safety of items in the store and that only authorized staff access the store
·
Maintain
an orderly and up-to-date documentation and filing system of the stores
documents
Maintain
an orderly and up-to-date documentation and filing system of the stores
documents
·
Maintain
updated inventory of all equipment, furniture, and other assets of EGPAF
Maintain
updated inventory of all equipment, furniture, and other assets of EGPAF
·
Ensure
proper arrangement and clean storage area with shelves labeled properly
Ensure
proper arrangement and clean storage area with shelves labeled properly
·
Conduct
periodic stocktaking
Conduct
periodic stocktaking
·
Make
stock variance reports to senior leadership team
Make
stock variance reports to senior leadership team
·
Periodically
report expired stocks to senior management team and arrange for their
destruction
Periodically
report expired stocks to senior management team and arrange for their
destruction
·
Prepare
and submit regular reports about stock movement and general stores operations
Prepare
and submit regular reports about stock movement and general stores operations
·
Perform
any other duty as may be assigned by management
Perform
any other duty as may be assigned by management
Qualifications, Skills and
Experience:
Experience:
·
The
ideal candidate for the Global Health Corps career opportunity should
preferably hold a degree in procurement, supply chain and logistics management
or stores management, business, or related field
The
ideal candidate for the Global Health Corps career opportunity should
preferably hold a degree in procurement, supply chain and logistics management
or stores management, business, or related field
·
Possession
of a Certificate/diploma in medical records
Possession
of a Certificate/diploma in medical records
·
Working
knowledge of computer systems, such as Microsoft Office is desired
Working
knowledge of computer systems, such as Microsoft Office is desired
·
Prior
experience working in medical stores is an added advantage
Prior
experience working in medical stores is an added advantage
·
Familiarity
with the application of supply chain management techniques (e.g. re-order
levels, ABC, or Pareto Analysis)
Familiarity
with the application of supply chain management techniques (e.g. re-order
levels, ABC, or Pareto Analysis)
·
Prior
experience with inventory management
Prior
experience with inventory management
·
Possess
excellent writing and reporting skills
Possess
excellent writing and reporting skills
·
Good
team player
Good
team player
Job Terms and Conditions: Fellows will be provided with housing,
health insurance and a living stipend of $550/month. Additionally, fellows will
receive an award of $1500 upon successful completion of the fellowship year.
Flights to and from the placement site and all other costs associated with GHC
programming are included, including $600 in professional development funds.
Fellows at EGPAF will live in housing close to the office in Mbarara, a
peri-urban center in the western region of Uganda.
health insurance and a living stipend of $550/month. Additionally, fellows will
receive an award of $1500 upon successful completion of the fellowship year.
Flights to and from the placement site and all other costs associated with GHC
programming are included, including $600 in professional development funds.
Fellows at EGPAF will live in housing close to the office in Mbarara, a
peri-urban center in the western region of Uganda.
Note:
The living stipend and completion award may be paid out in USD or local
currency, as determined by the placement organization.
The living stipend and completion award may be paid out in USD or local
currency, as determined by the placement organization.
How to Apply:
All applicants who desire to be placed by
the Global Health Corps in the aforementioned organization should express
interest by clearly following the instructions at the web page below.
the Global Health Corps in the aforementioned organization should express
interest by clearly following the instructions at the web page below.
Deadline: 2nd February, 2016
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