Grants Officer International Non-profit Jobs – Management Sciences for Health (MSH)

Title:     Grants Officer I
Organisation: Management
Sciences for Health (MSH)
Mbale, Uganda
Finance and Administration Manager
Sciences for Health (MSH) is an international non-profit health organization
composed of nearly 2500 people from more than 74 nationalities working in over
50 countries. Our mission is to save lives and improve the health of the
world’s poorest and most vulnerable people by closing the gap between knowledge
and action in public health. Together with our partners, we are helping
managers and leaders in developing countries to create stronger management
systems that improve health services for the greatest health impact.
 The Grants Officer will take the
overall responsibility for establishing and managing grants management systems,
including but not limited to completing RFAs, working with Head Office on
contracts, monitoring performance and compliance; help prepare RFAs and work
with the procurement team to advertise procurements; plan and manage proposal
review processes, through to awardee selection; draft and review notice of
awards and support the contracts negotiations process; work with technical team
to plan and execute compliance visits to awardees; manage and control grantee
budgets through receiving and reviewing budgets to actual reports; provide
technical advice to staff and partners on compliance; manage the compliance
unit staff, plan assignments, review and compile reports; design compliance
monitoring tools and train staff in their use; report and discuss compliance
findings with management and concerned stakeholders; and on a quarterly basis,
prepare summary of compliance findings for discussion with project staff, as
part of risk reduction. The Senior Grants and Compliance Officer will work
closely with the STAR-E Project Finance Director, Compliance Associates,
Procurement Officer, M&E team, Capacity Building Specialists and Technical
Advisors plus partners including district teams and sub-grantees.
Duties and Responsibilities: 
The job holder will design systems to manage
compliance, sub-grants as well as other financial relationships with partners
that reflect on donor and organizational policies and procedures
Develop and implement system that allow for
implementing partner s to easily manage and track budgets and deliverables,
strengthen staff and implementing partner capacity for budgeting
Ensure that implementing partners submit all the
documents and reports needed in a timely manner
Regularly communicate regularly to the Finance
Director, Project Managers and partners to keep them up-to-date on project
successes and challenges at the grants and compliance level
Work directly with sub-grantees to build capacity
in grants management, financial management and compliance needs
Provide recommendations for improvements in terms
of grantee systems including compliance, effectiveness and efficiency in grant
administration /finance system and their link to the program implementation
Support the Finance Director in the preparation
for audits and in resolving audit issues
Render support in documenting or disseminate
financial policies as well as sharing lessons learned from audits and
grants/compliance activities
Maintain contracts/grants and compliance files
including copies of proposals, awards, modifications, financial &
compliance reports, and other relevant correspondences
Prepare budget projections for the Grants and
compliance unit to support overall organizational projections
Offer technical direction in issuing, designing
and managing grants/contracts
In charge of the design and/or enhance compliance
monitoring tools
Plan for and deploy staff to manage training
activities, to ensure participants are properly registered and paid
Receive activity reports from compliance staff and
compile summary reports for management
Conclusively follow up compliance findings
including investigating pointer to potential fraud
Skills and Experience: 
The ideal candidate should preferably hold a bachelor’s
degree in Accounting or related field and extensive experience in use of
computerized accounting packages
A minimum of eight years of relevant experience
A minimum of three years’ experience in managing
USAID awards
Prior experience with USAID in managing grants and
compliance issues in a large program
Proven management experience and ability to manage
complex and demanding workloads
Previous experience in managing and developing a
team and ability to lead and motivate others
Excellent interpersonal, communication, writing
and presentation skills
Previous experience of and commitment to
participatory management and to the capacity building of staff and partners
Ability to plan and execute assignments and
effectively lead a team
Solid understanding of US Government Regulations
and ability to build the capacity of others on the same
Effective grants/contracts administration
Budget management and compliance monitoring for
Sustaining meaningful and productive relationship
with partners
Realizing and sustaining results
Ability to analyze information, evaluate option
and to think and plan strategically
Previous experience in negotiation and
administration of grants, cooperative agreements and interagency agreements
Excellent project design skills
Excellent communication and writing skills
Proven ability to analyze grants and contracts
Familiarity with other regulations governing
contracting and grants
Strong experience with USAID financial management
Computer literacy i.e. Proficiency in basic
Microsoft Office (including Word, Excel, PowerPoint, and access)
Self-driven, and able to work with minimal
Ability to build excellent interpersonal
Strong work ethics and excellent attention to
Flexible and able to work after office hours if
the situation demands
Ability to multi-task in fast paced environment
Ability to influence and manage change
Ability to training staff and partners on grants
management and compliance related topics
Honest, ethical and pleasant manner with positive,
can-do attitude
60% of staff time in a busy office environment
with tight deadlines, interruptions, emails and calls. 40% staff time
throughout the project area
to Apply:
All suitably
qualified and interested candidates who wish to join the Management Sciences
for Health in the aforementioned capacity are encouraged to Apply Online by
clicking on the link below.
22nd January, 2016

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