Fresher NGO Finance & Admin. Assistant Jobs – Action Africa Help International (AAH)

Organisation: Action
Africa Help International (AAH)
United Nations High Commissioner for Refugees (UNHCR)
Adjumani, Uganda
Workshop Manager
In 1996,
Action Africa Help International (AAIN) became Aktion Africa Hilfe e. V (AAH)
and was registered in Munich, Germany from where our founders in 2003 moved the
organisation’s headquarters to Kenya. AAH-I now works with refugees, host
communities and other marginalized and vulnerable groups in Kenya, Uganda,
Somalia and South Sudan, where it operates across a range of sectors that seek
to bridge relief to development.
UNHCR Project:
Action Africa
Help Uganda (AAH Uganda) has been receiving funding from the United Nations
High Commissioner for Refugees (UNHCR) to implement programmes in the Districts
of Hoima (Kyangwali Refugee Settlement), Adjumani District and Kampala.
The Finance & Admin. Assistant will provide administrative support
in the implementation of internal controls at project-level financial
transactions’ flow as a support to the Finance Officer in the overall financial
accounting process in accordance with generally accepted accounting principles
and AAH-I Finance and Procedures manual.
Duties and Responsibilities: 
Provide technical support and advice to
non-finance staff on financial policies.
The incumbent will act as a Bank Agent and
Custodian of petty cash in the program.
Maintain and reconcile bank accounts for all
program funds.
Regularly review receipts, expenditures, purchase
orders, distributions and disbursement orders for the purpose of ensuring
compliance with established regulatory standards
Process cheque payments ensuring that invoices are
thoroughly checked and cheques together with payment vouchers raised are
appropriately approved and filed in a safe place.
Ensure a complete and accurate record of all cash
transactions is maintained at all times; that expenditure of petty cash is
fully monitored; and requests for replenishment are made in a timely manner,
when required. Ensure any cash received is banked within 48 hours.
Ensure there is always a current asset Register
that agrees with the physical assets and in line with organization’s policy.
Regularly verify that all payment requisitions
have the necessary source documents (GRN’S, LPO’S, Contracts, etc) attached and
check that they have gone through proper approval channels as required by the
AAH-I Finance Manual.
Regularly verify and ascertain that expenses and
receipts are allocated to their rightful accounts and cost centers by the right
people and comply with the standards set in the financial manual.
Ensure that all vouchers are properly coded,
stamped PAID, filed on a daily basis and referenced sequentially according to
the AAH-I Finance manual.
Prepare and submit the Program’s financial report
by summarizing all the vouchers correctly, accurately and have the financial
report ready by 5th of the month according to the AAHI Financial reporting
Maintain the cash book and all program vouchers
and journals for the Finance Officer to proof read before posting to the
general ledger, correcting any mistakes found out and batching and filing them
for future reference on a monthly basis in line with the financial manual.
Actively participate in preparation of annual cash
flows and budgets.
Skills and Experience: 
The applicant for the UNHCR AAH Finance &
Admin. Assistant job vacancy should hold a Degree in commerce, Business
Administration, Accounting
A minimum of two years’ experience in Finance and Accounting.
Demonstrated ability to monitor procedures and
translate these for implementation.
Proven knowledge and experience of computerised
systems, preferably with accounting packages i.e. PASTEL, excel etc.
Excellent interpersonal skills; ability to work
independently with minimum supervision and within a team.
Demonstrated ability to coach and develop staff
Proven ability to manage competing tasks; ability
to prioritise and produce high level output consistently
Good reporting skills
Fluency in both verbal and written English
to Apply:
All suitably
qualified and interested candidates should send their applications (together
with an updated (CV) with at least three referees with their telephone contacts
via E-mail only to  addressed to:
Resource Officer,
Action Africa
Help Uganda,
Plot 72
Ntinda Road, P.O. Box 10501, Kampala, Uganda.
Please clearly mark in the email subject line the job title of the position
applied for.  Only those selected for the
interviews will be contacted.
20th January 2016

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