Administration Officer – USAID Learning Project at QED Group, LLC

Job Title:    Administration Officer
Organization: QED Group, LLC
Project: USAID/Uganda
Monitoring, Evaluation and Learning Project
Duty Station: Kampala,
Reports to: Director of
Finance and Administration
About QED:
The QED Group,
LLC is a full-service international development firm that provides practical
solutions to social problems through sound analysis, proven management
techniques, and creative implementation. We focus our efforts on two core
practice areas: Monitoring & Evaluation and Knowledge Management. We work
with U.S. agencies and overseas governments, international donors,
private-sector clients, and PVOs/NGOs in more than 80 countries around the
world. Key clients include USAID, the U.S. Department of State, the Centers for
Disease Control and Prevention, the U.S. Department of Agriculture, and the
U.S. Trade and Development Agency.
About USAID Project:
USAID/Uganda Monitoring, Evaluation and Learning project (Learning Contract) is
the five-year organizational program support vehicle through which USAID/Uganda
will pursue realizing its development objectives within the complicated and
shifting Ugandan development context. 
The purpose of the Learning Contract is to provide monitoring,
evaluation and learning support services and build capacity of USAID/Uganda to
implement USAID’s Collaborating, Learning, and Adapting methodology to
strengthen the implementation of USAID/Uganda’s Country Development Cooperation
Strategy and enhance USAID’s organizational effectiveness.
Job Summary: The
Administration Officer will be responsible for all administrative matters in
QED’s Kampala office. The Administration Officer will directly supervise the
Operations Assistant to ensure that the office is fully operational at all
times. He/she will work to
ensure the office runs smoothly by managing office supply requests, conference
room scheduling, logistics for domestic travel/workshops, making copies,
requesting quotes and other tasks as necessary.
Key Duties and Responsibilities: 
Direct and supervise the work of the Operations
Establish procedures for the operation and
maintenance of the office
Supervise the work of service providers including,
inter alia, IT services, security
Manage the office budget for all ongoing services
and costs (e.g. rent, utilities, supplies, maintenance, telephone) for all
Maintain lease agreements and utilities accounts for
offices. Ensure proper record system is in place to track usage
Ensure that a system is in place to monitor staff
communication costs, including mobile phones and modems
Ensure all inventory is properly tagged and recorded
in the inventory records
Conduct semi-annual physical inventory and record
any losses or damaged items. Prepare report to USAID for any losses
Support program staff to manage events (e.g.
budgets, venues, equipment and supplies)
Prepare annual property report for USAID
Maintain inventory for expendable office supplies,
taking requests monthly from staff and ensuring stock is monitored
Making domestic travel arrangements for all staff
(lodging reservations, flight reservations etc.)
Request, review and analyze quotes, compiling
documentation and sending it for approval
Other tasks as necessary, requested by the Director
of Finance and Administration
Qualifications, Skills and
The ideal candidate for the USAID QED Group
Administration Officer vacancy should hold a Degree in finance, accounting,
economics, political science, or social sciences with some focus on accounting.
A minimum of five years working experience of
demonstrable experience managing administrative, operational and procurement
tasks on donor funded projects
Excellent writing, computer and organizational
Prior USAID experience and basic knowledge of FARs
and AIDARs is highly desirable
Demonstrated ability to work closely with a variety
of project stakeholders including local senior and support staff, USAID
personnel, Home Office staff, consultants, vendors and subcontractors to work
collaboratively to solve administrative and operational problems as they arise .
Proven ability to independently plan and execute
complex tasks while addressing daily management demands
Excellent interpersonal and computer skills are
How to Apply:
All suitably
qualified and interested Candidates who meet the above criteria should send
their CV, Cover letter and Bio Data Form, download here,
expressing interest to with the subject
line as “ATTN: Administration Officer.”
Deadline: Friday, 15th January, 2016 by
5:00 pm
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