Job Title: Operations Officer
Organisation: Yunus Social
Business Foundation Uganda Ltd
Business Foundation Uganda Ltd
Duty Station: Kampala, Uganda
Reports to: Managing
Director
Director
About US:
Yunus Social
Business Foundation Uganda Ltd is part of a global network of social business
Business Foundation Uganda Ltd is part of a global network of social business
Incubator Funds
founded by Nobel Peace Laureate Prof Muhammad Yunus, which are currently
operational in Albania, Bangladesh, Brazil, Columbia Germany, Haiti, India,
Japan, Tunisia and Uganda. YSB provides coaching and consulting to social
business entrepreneurs, help to create and develop employment-generating social
businesses, and finance these businesses in order to help them scale their
operations.
founded by Nobel Peace Laureate Prof Muhammad Yunus, which are currently
operational in Albania, Bangladesh, Brazil, Columbia Germany, Haiti, India,
Japan, Tunisia and Uganda. YSB provides coaching and consulting to social
business entrepreneurs, help to create and develop employment-generating social
businesses, and finance these businesses in order to help them scale their
operations.
Job Summary: The Operations Officer will provide support to
Yunus Social Business Uganda in the following operational areas: office
administration, procurement, finance & accounting, event management and
communication.
Yunus Social Business Uganda in the following operational areas: office
administration, procurement, finance & accounting, event management and
communication.
Key Duties and Responsibilities:
1.
Administration and Office Management:
Administration and Office Management:
·
The incumbent will be tasked with the development
and execution of administrative processes and documents
The incumbent will be tasked with the development
and execution of administrative processes and documents
·
Coordination of all appointments
Coordination of all appointments
·
Problem solving/ trouble-shooting questions of
day-to-day work (including dealing with various suppliers)
Problem solving/ trouble-shooting questions of
day-to-day work (including dealing with various suppliers)
·
Provide cordial administrative support to all local
employees and consultants, including volunteers, mentors and experts:
Provide cordial administrative support to all local
employees and consultants, including volunteers, mentors and experts:
o Issuing
contracts, registering employees with (tax) authorities
contracts, registering employees with (tax) authorities
o Insure correct
filing of all relevant documents
filing of all relevant documents
o Providing
operational support in the use of office facilities, equipment and vehicle(s)
operational support in the use of office facilities, equipment and vehicle(s)
2.
Procurement of goods and services for YSB Uganda:
Procurement of goods and services for YSB Uganda:
·
The Operations Officer will be in charge of the identification
of procurement needs in liasion with user teams
The Operations Officer will be in charge of the identification
of procurement needs in liasion with user teams
·
Identification of potential consultants and suppliers
Identification of potential consultants and suppliers
·
Preparation and submission of procurement documents
Preparation and submission of procurement documents
·
Conducting evaluations with relevant procurement
committee
Conducting evaluations with relevant procurement
committee
·
Preparing and submission of procurement reports
Preparing and submission of procurement reports
3.
Finance and Accounting:
Finance and Accounting:
·
Prepare monthly packages for external accountant
Prepare monthly packages for external accountant
·
Assist in budget monthly reporting of actuals
against budget, including variance analysis
Assist in budget monthly reporting of actuals
against budget, including variance analysis
·
Render support in preparing the annual accounts and
auditing process
Render support in preparing the annual accounts and
auditing process
·
Manage the liaison with banks
Manage the liaison with banks
·
Optimize and handle contracts with external
providers such as insurance contracts, IT and telecommunication etc.
Optimize and handle contracts with external
providers such as insurance contracts, IT and telecommunication etc.
4.
Event Management:
Event Management:
·
Lead organization of YSB’s events including event
logistics, invitation management, design of marketing collateral, coordination
with partners
Lead organization of YSB’s events including event
logistics, invitation management, design of marketing collateral, coordination
with partners
·
Organisation of participation of members of the team
in national, regional and international events
Organisation of participation of members of the team
in national, regional and international events
5.
Communications:
Communications:
·
Support the team’s outreach to potential partners.
Support the team’s outreach to potential partners.
·
Post regular updates on social media to engage the
global community
Post regular updates on social media to engage the
global community
·
Update website /work together with web designers
/administration of the YSB web domain
Update website /work together with web designers
/administration of the YSB web domain
·
Coordinate the production, publication and
dissemination of reports and documentaries e.g. quarterly and annual reports,
documentaries on events etc.
Coordinate the production, publication and
dissemination of reports and documentaries e.g. quarterly and annual reports,
documentaries on events etc.
·
Manage YSB’s press relations
Manage YSB’s press relations
·
Perform any other activities assigned by the
Managing Director dealing with the day-to-day or long-term business continuity
and serving the purpose of advancing the Yunus Social Business Uganda
Perform any other activities assigned by the
Managing Director dealing with the day-to-day or long-term business continuity
and serving the purpose of advancing the Yunus Social Business Uganda
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidates should have a minimum of three years’
post-graduation experience in at least one of the following sectors: Finance
and accounting, Procurement and Communication and partnerships
The ideal candidates should have a minimum of three years’
post-graduation experience in at least one of the following sectors: Finance
and accounting, Procurement and Communication and partnerships
·
Exhibit commitment to serving society’s needs and a
high level of personal integrity;
Exhibit commitment to serving society’s needs and a
high level of personal integrity;
·
Familiarity and understanding of “social business”
and how this is related to other concepts, e.g. social innovation, social
entrepreneurship, inclusive business, and impact investing
Familiarity and understanding of “social business”
and how this is related to other concepts, e.g. social innovation, social
entrepreneurship, inclusive business, and impact investing
·
Highly organized, systematic and multi-tasked
Highly organized, systematic and multi-tasked
·
Exceptional analytical skills, critical thinking,
efficiency and thoroughness, demonstrated by excellent academic qualifications;
Exceptional analytical skills, critical thinking,
efficiency and thoroughness, demonstrated by excellent academic qualifications;
·
Demonstrated leadership, management and organizational
skills; personal initiative and responsibility;
Demonstrated leadership, management and organizational
skills; personal initiative and responsibility;
·
Strong cultural understanding and skills to manage
differences;
Strong cultural understanding and skills to manage
differences;
·
Diplomacy, negotiating skills and team-working
skills;
Diplomacy, negotiating skills and team-working
skills;
·
Willingness to travel outside of Kampala, including
to rural areas
Willingness to travel outside of Kampala, including
to rural areas
·
Fluent in both written and spoken English
Fluent in both written and spoken English
How to Apply:
All suitably
qualified and interested candidates should send an updated CVs and cover letters,
in English, via email, to the following email address:
[email protected], with subject line “Operations Officer – Kampala.” Please
indicate in your application where you heard about this job opportunity i.e.
www.theugandanjobline.com
qualified and interested candidates should send an updated CVs and cover letters,
in English, via email, to the following email address:
[email protected], with subject line “Operations Officer – Kampala.” Please
indicate in your application where you heard about this job opportunity i.e.
www.theugandanjobline.com
Deadline: 8th January 2016
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