Personal Assistant Admin Jobs – Hilton Hotels & Resorts

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Job Title:    Personal Assistant
Organisation: Hilton Hotels
& Resorts
Duty Station:  Kampala, Uganda
Job Number: HOT02964
About Hilton Hotels & Resorts:
Hilton Hotels
& Resorts is an international chain of full service hotels and resorts and
the flagship brand of Hilton Worldwide. The Hilton Hotels brand remains one of
the company’s flagship brands and one of the largest hotel brands in the world.
The company places marketing emphasis on both business travel and leisure
travel with locations in major city centers, near airports, convention centers,
and a number of vacation resorts and leisure-oriented hotels in popular
vacation destinations around the world.
Job Summary: The Personal
Assistant to the General Manager with Hilton Hotels and Resorts will be responsible
for assisting the General Manager with administrative support including typing,
filing, answering telephones, taking messages, maintaining appointment
calendar, making travel arrangements and other general office duties. The incumbent
will assume full responsibility for all administrative duties in the Executive
Office ensuring professional and timely execution of all tasks.
Key Duties and Responsibilities:  As a Personal Assistant to General Manager, you are
responsible for performing the following tasks to the highest standards:
·        
Opens incoming mail, dates stamps, distributes
accordingly. Sends outgoing mail both interoffice and outside of the hotel.
Routes mail, faxes and other printed matter.
·        
Prepares and types correspondence and fairly complex
numerical/financial reports as
·        
instructed. Prepares correspondence on behalf of the
management. Duplicates, copies and distributes and mails materials for the
office.
·        
Orders and maintains office supplies and equipment.
Maintains files and equipment in an orderly and professional manner.
·        
The incumbent uses the property’s email system and
maintains their email box, as is policy.
·        
Appropriate business use of telephone and voice mail
system.
·        
The PA receives internal and external customers in a
friendly and professional manner. Announces visitors and/or handles requests,
as appropriate.
·        
Scrutinizes and handles SALT / Guest Assistance on a
regular basis.
·        
Scrutinizes daily OnQ PM TOP VIP and Diamond HHonors
guests.
·        
Responsible for scheduling the HOD Meeting and
Minutes of the HOD Meeting.
Qualifications, Skills and Experience:  
·        
The ideal candidate for the Hilton Hotels Personal
Assistant must be a female wilth two years’ similar experience – must be
locally available for F-2-F interview.
·        
At least five years of administrative support
experience.
·        
Previous work experience should include working in a
high-volume environment.
·        
Excellent organizational skills, multi-task oriented
and good time management
·        
Hold a valid driving license and Car
·        
Own accommodation and on husband or family
sponsorship
·        
Demonstrated ability to read listen and communicate
effectively in English and in writing, using correct grammar, spelling and
sentence structure.
·        
Skilled in preparing official correspondence on
behalf of the managements to both internal and external communications verbally
and in writing.
·        
Ability to sit for extended periods of time and
continuously performs the essential job functions.
·        
Ability to effectively deal with internal and
external customers, some of whom will require high levels of patience, tact and
diplomacy.
·        
Computer proficiency i.e. experience with MS Office
applications and Outlook required
·        
Ability to type 60 wpm.
·        
Ability to effectively transcribe information from
handwritten memos and recordings.
·        
100% fluent in Arabic and English – written, spoken
and reading
Job Benefits: Your benefits
will include a competitive starting salary and holiday entitlement. As an
employee you will become a member of The Hilton Club which provides reduced
hotel room rates in our hotels worldwide, plus discounts on products and
services offered by Hilton Worldwide and its partners. We look forward to
explaining in detail the range of excellent benefits that you would expect from
a global hotel organization like Hilton Worldwide.
How to Apply:
All suitably
qualified and interested candidates who wish to join one of the world’s leading
hotel and resort brands, Hilton Hotels & Resorts, should apply online by
clicking on the web link below.
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