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Administrative Assistant/Secretary – Ministry of Water and Environment (MWE)
Job
Title: Administrative Assistant/Secretary
Title: Administrative Assistant/Secretary
Organization: Ministry of Water and Environment (MWE)
Duty
Station: Moroto, Uganda
Station: Moroto, Uganda
Reports
to: Accountant/Administrator
to: Accountant/Administrator
About
US:
US:
The Ministry of Water and Environment
(MWE) through the Directorate of Water Development DWD) established Umbrella
Organisations (UOs) as de-concentrated units to support the Operation and
Maintenance (O&M) of the water and sanitation facilities in small towns and
rural growth centres geared towards improving their Functionality and
Sustainability. The UOs which are funded by both Government of Uganda (GoU) and
the Development Partners (DPs) are de-concentrated in six regions namely;
South- Western-Kabale, Central-Wakiso, Mid-Western- Kyenjojo, Northern-Lira,
Eastern-Mbale and Karamoja-Moroto covering the entire Country.
(MWE) through the Directorate of Water Development DWD) established Umbrella
Organisations (UOs) as de-concentrated units to support the Operation and
Maintenance (O&M) of the water and sanitation facilities in small towns and
rural growth centres geared towards improving their Functionality and
Sustainability. The UOs which are funded by both Government of Uganda (GoU) and
the Development Partners (DPs) are de-concentrated in six regions namely;
South- Western-Kabale, Central-Wakiso, Mid-Western- Kyenjojo, Northern-Lira,
Eastern-Mbale and Karamoja-Moroto covering the entire Country.
Key
Duties and Responsibilities:
Duties and Responsibilities:
·
Doing
all typing work for the Umbrella Organization whether initiated by the manager
or any other team member.
Doing
all typing work for the Umbrella Organization whether initiated by the manager
or any other team member.
·
Organize
and maintain office filing system.
Organize
and maintain office filing system.
·
Organize
and maintain office library and store.
Organize
and maintain office library and store.
·
Ensure
safety of equipment or the property entrusted to you including fax, telephones,
computers, scanner, photocopying machine and any other project stationary and
material in your charge
Ensure
safety of equipment or the property entrusted to you including fax, telephones,
computers, scanner, photocopying machine and any other project stationary and
material in your charge
·
The
job holder will also receive and dispatch the mail and keep record of incoming
and outgoing mails
The
job holder will also receive and dispatch the mail and keep record of incoming
and outgoing mails
·
Render
support in setting up management meetings through the administrative officer.
Render
support in setting up management meetings through the administrative officer.
·
Ensuring
adequate office environment and general welfare of staff.
Ensuring
adequate office environment and general welfare of staff.
·
Attend
to external and internal communications, official visitors and clients
Attend
to external and internal communications, official visitors and clients
·
Perform
any other duties that may be assigned from time to time.
Perform
any other duties that may be assigned from time to time.
Qualifications,
Skills and Experience:
Skills and Experience:
·
The
applicant should preferably hold a Diploma in Secretarial Studies.
The
applicant should preferably hold a Diploma in Secretarial Studies.
·
At
least three years’ experience in office management.
At
least three years’ experience in office management.
How
to Apply:
to Apply:
All candidates are encouraged to send
their applications accompanied with recent CVs detailing work experience,
present position, current remuneration, professional and educational
qualifications. Applicants must also include contact details (telephone and
email) of three (3) referees.
their applications accompanied with recent CVs detailing work experience,
present position, current remuneration, professional and educational
qualifications. Applicants must also include contact details (telephone and
email) of three (3) referees.
Send to:
The Permanent Secretary,
Ministry of Water and Environment,
Old Port Bell Road,
Luzira. Kampala. Uganda
Attn: Head Human Resource Management.
NB: Preference will be given
to candidates who are residents of Moroto district currently.
to candidates who are residents of Moroto district currently.
Deadline:
Monday, 25th January, 2016 by 5.00 pm
Monday, 25th January, 2016 by 5.00 pm
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