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Senior Procurement Officer Career Job – Uganda Registration Services Bureau (URSB)
Job Title: Senior Procurement Officer
Organisation: Uganda
Registration Services Bureau (URSB)
Registration Services Bureau (URSB)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Manager,
Procurement
Procurement
About US:
The Uganda
Registration Services Bureau (URSB) is established as a Statutory Body under
the Uganda Registration Services Bureau Act Cap. 210, Laws of Uganda 2000 Edition. The Bureau is a
key player in commercial and civil registrations that facilitate private sector
development and vital statistics for national planning.
Registration Services Bureau (URSB) is established as a Statutory Body under
the Uganda Registration Services Bureau Act Cap. 210, Laws of Uganda 2000 Edition. The Bureau is a
key player in commercial and civil registrations that facilitate private sector
development and vital statistics for national planning.
Key Duties and Responsibilities:
·
Prepare a consolidated procurement plan every
financial year.
Prepare a consolidated procurement plan every
financial year.
·
The incumbent will also prepare and issue of
tender/Bidding documents in accordance with approved applicable guidelines and
procedures.
The incumbent will also prepare and issue of
tender/Bidding documents in accordance with approved applicable guidelines and
procedures.
·
Preparation and submission of monthly reports and
PPMS reports to PPDA made.
Preparation and submission of monthly reports and
PPMS reports to PPDA made.
·
The incumbent will also manage the Tender/Bid
Opening process and maintain a list of service providers in line with the
procurement rules and regulations.
The incumbent will also manage the Tender/Bid
Opening process and maintain a list of service providers in line with the
procurement rules and regulations.
·
Responsible for managing the contracts under
execution and presenting periodic reports.
Responsible for managing the contracts under
execution and presenting periodic reports.
·
Prepare monthly procurement reports and submit them
to PPDA and contracts committee, respond to any communications from PPDA and
any other organizations regarding procurement as par the PDDA rules.
Prepare monthly procurement reports and submit them
to PPDA and contracts committee, respond to any communications from PPDA and
any other organizations regarding procurement as par the PDDA rules.
·
Prepare schedule for motor vehicle insurance, all
URSB assets, and worker men’s compensation policy in line with the URSB Policy.
Prepare schedule for motor vehicle insurance, all
URSB assets, and worker men’s compensation policy in line with the URSB Policy.
·
Perform any other duties as assigned by the Manager,
Procurement.
Perform any other duties as assigned by the Manager,
Procurement.
Key Performance Indicators:
·
Prepared consolidated procurement plan and budget
submitted to the Accounting Officer.
Prepared consolidated procurement plan and budget
submitted to the Accounting Officer.
·
Preparation of monthly reports and PPMS reports to
PPDA made.
Preparation of monthly reports and PPMS reports to
PPDA made.
·
Market survey of supplies, services and works
conducted to determine current prices.
Market survey of supplies, services and works
conducted to determine current prices.
·
Draft bidding documents with specifications or terms
of reference and relevant tender deadlines prepared.
Draft bidding documents with specifications or terms
of reference and relevant tender deadlines prepared.
·
A procurement method, evaluation committee and
shortlist criterion of bidders proposed and submitted to contracts Committee
for approval.
A procurement method, evaluation committee and
shortlist criterion of bidders proposed and submitted to contracts Committee
for approval.
·
Draft tender/bid invitation document prepared.
Draft tender/bid invitation document prepared.
·
A tender document issue register put in place to
record tender documents issued.
A tender document issue register put in place to
record tender documents issued.
·
Communication made to successful and unsuccessful
bidders.
Communication made to successful and unsuccessful
bidders.
·
Contracts performance and performance monitored.
Contracts performance and performance monitored.
·
Goods inspected and their compliance certified with
the specifications.
Goods inspected and their compliance certified with
the specifications.
·
Process of payment upon delivery of goods initiated.
Process of payment upon delivery of goods initiated.
·
All queries or communications from PPDA responded to
All queries or communications from PPDA responded to
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the URSB Senior Procurement
Officer should preferably hold an Honors Degree in Business Administration,
Procurement and Supply Chain Management or any other relevant course.
The ideal candidate for the URSB Senior Procurement
Officer should preferably hold an Honors Degree in Business Administration,
Procurement and Supply Chain Management or any other relevant course.
·
Possession of CIPS or any equivalent supply chain
certification is mandatory.
Possession of CIPS or any equivalent supply chain
certification is mandatory.
·
Possession of a master’s degree in Procurement and
Supply Chain Management is an added advantage
Possession of a master’s degree in Procurement and
Supply Chain Management is an added advantage
·
Prior experience of procurement and supply chain in
public/government in an environment with diversified working atmosphere of
which two years should be in a senior position.
Prior experience of procurement and supply chain in
public/government in an environment with diversified working atmosphere of
which two years should be in a senior position.
·
Computer literacy skills
Computer literacy skills
·
Good planning, negotiation and interpersonal skills.
Good planning, negotiation and interpersonal skills.
How to Apply:
All suitably
qualified and interested candidates are invited to send their application
letters indicating day time telephone contacts, postal and email addresses, or
both and three reputable referees, with copies of certificates and testimonials
to:
qualified and interested candidates are invited to send their application
letters indicating day time telephone contacts, postal and email addresses, or
both and three reputable referees, with copies of certificates and testimonials
to:
The Chairman,
Board of Directors,
Board of Directors,
Uganda
Registration Services Bureau,
Registration Services Bureau,
Plot 5 George
Street, Georgian House
Street, Georgian House
(Formerly AMAMU
House)
House)
P.O. Box 6848
Kampala. Uganda
Kampala. Uganda
NB: The complete applications should be submitted to
the Front Desk Officer at 5th floor and must be registered for. Please clearly
indicate the position applied for on the left hand top corner of the envelope
before submission.
the Front Desk Officer at 5th floor and must be registered for. Please clearly
indicate the position applied for on the left hand top corner of the envelope
before submission.
Deadline: 30th November, 2015
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