Grants Assistant Job Vacancy – Refugee Law Project (RLP)

Job Title:   Grants Assistant
Organization: Refugee Law
Project (RLP)
Duty Station: Kampala,
Reports to: Grants Officer
About US:
The Refugee Law
Project (RLP) is an outreach project of the School of Law, Makerere University.
Our Mission is to empower asylum seekers, refugees, deportees, IDPs and host
communities to enjoy their human rights and lead dignified lives.
Job Summary: The Grants
Assistant will provide administrative support for all grants sourcing teams and
processes which include: preparing grant proposals and reports for submission;
working across RLP programmes to coordinate, compile and update all
programmatic data; maintaining the grants calendar to ensure compliance and all
deadlines are met; draft progress reports; and prospect research.
Key Duties and Responsibilities: 
Render support in identifying possible funders as
per RLP’s mandate
In charge of developing and maintaining a well
detailed data base of donors with a specific donor requirement and track
compliance accordingly.
Offer technical guidance and support in ensuring
that RLP enjoys positive reputation with Donors through clear, timely,
proactive and reactive communication as necessary.
Responsible for conducting sub-grantee pre-awards
In charge of organizing meetings to formulate MoUs
between the RLP and sub-grantee organizations.
Assist in liaison with sub-grantees on timely
reporting to ensure early disbursement of funds.
In charge of ensuring that end of project audits are
conducted and final audit reports are received by the donors.
Assist in arranging schedules of the fundraising
Render support in preparing high-quality
interdisciplinary proposals for funding in conjunction with relevant team and
Responsible for preparing application call summaries
for the fundraising team.
Supports the Grants Officer in ensuring that
proposals are completed, reviewed and submitted before the donor deadlines
Assist in providing specific guidance, training and
clarification on reporting policies to Unit and Programme Managers
Assist in sharing and planning meetings to discuss
and address issues related to grants implementation.
Responsible for maintaining the grant office – file
grant proposals, applications, research.
Qualifications, Skills and
The applicant should preferably hold a bachelor’s degree
in any of the following; Development Studies, Economics, Social Sciences,
Business Administration.
Possession of any relevant certificates will be an
added advantage
A minimum of three years’ experience in providing
specific grants management support.
Previous exposure and experience in resourcing and
fundraising work preferably in a civil Society context.
Ability to give timely reports on activities undertaken
Ability to work under pressure with minimum
Creative and innovative skills
Ability to think and write conceptually,
convincingly and strategically
Excellent interpersonal skills and high level of
Excellent communication skills both written and
verbal, experience in writing and documentation of meetings an4d workshops,
guides and technical material
Advanced computer skills, particularly MS Office (MS
Word, Excel and Powerpoint)
Experience in minute taking.
Well-organised, resourceful with good planning and
problem-solving abilities
Good touch typing skills of at least 30 Words Per
How to Apply: 
All suitably
qualified and interested candidates must send a motivation letter and
curriculum vitae electronically to: The
position applied for MUST be indicated in the subject line of the email. Copies
of certificates SHOULD NOT be attached, but will be requested for from
short-listed candidates only.
Attention: The
Human Resources Manager
Refugee Law
Project, School of Law, MUK
Plot No. 7
& 9 Perryman Gardens,
P. O. Box
33903, Kampala. Uganda
Deadline: 13th November 2015 by 5.00pm
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