The Ugandan Jobline

• Oversees the development, monitoring, and
  review of the project budget and ensure effective development of monthly
  projections and cash advance forecasts
• Make sure that there is compliance with
  donors’ agreements and that all activities are implemented as per the
  approved agreement and budget.
• Manages the preparation of high quality
  USAID quarterly and annually financial reports as well as the PEPFAR
  expenditure analysis report.
• Works closely with the country and Chapel
  Hill Finance staff, monitor grant spending to ensure timely expenditure of
  donor funds and project closure and adherence with donor regulations.
• In charge of developing annual program
  budgets in consultation with the Chief of Party, Technical team and Chapel
  Hill based project management team.

• Ensures accurate financial forecasts and
  secure adequate and timely financing for activities and procurements with
  close consultation with the Finance and Program units
• Ensures that financial management systems
  provides accurate, current and complete disclosure of financial
  transactions, aligned with IntraHealth’s policies and procedures
• Actively monitors proper management of
  cash flow and assures that budgets are followed and the project does not
  overspend
• Regularly reviews monthly financial
  statements and bank reconciliation statements for
• IntraHealth bank accounts
• Designs and implements sound internal
  control systems to safeguard assets, financial records and documents of
  the organization
• Reviews disbursements and payroll costs
  for authenticity and accuracy
• Provides financial performance feedback to
  the project leadership team and IntraHealth Headquarters program and
  finance support staff
• Actively facilitates and follows-up change
  of bank signatories and bank procedures.
• Review financial reports of sub- grantees,
  whenever applicable, and ensure that expenditures are in line with the
  budget and in compliance with donor regulations
• Offer technical support on financial
  management to the Chief of Party
• Determine the fund requirement and submit
  the Fund Request Statements to headquarters within the time frames and
  ensuring that funds are available at all times to meet the project
  requirements.
• Overseeing organizational risk and
  liability, particularly related to ensuring compliance with all relevant
  USAID regulations and local laws pertaining to financial transactions and
  subcontract agreements.
• Carrying out analyses of financial data to
  inform project management as required
• Perform periodic financial analysis of the
  sub-grantees financial and administration systems to ensure compliance
  with USAID regulations and terms of sub-agreementPerform financial
  assessment of sub-grantees as and when required by the Project Director.

• Serves as liaison with external auditors,
  facilitates internal and external audit undertakings.
• Prepares responses to audit findings and
  follows-up on the implementation of audit recommendations.
• Monitor implementation of action/
  corrective action plans relative to both internal and external audits and
  report back to the Chief of Party and IntraHealth Headquarters
• Administration and Logistics

• Manages all local and foreign procurements
  to ensure are in line with USAID and IntraHealth procurement procedures
  and guidelines.
• Manages the selection of suppliers, car
  rentals, travel agency, etc where necessary.
• Oversees all Administrative and General
  Services like expatriate staff issues, safety and security of premises,
  office administration, work place ethics and office space allocation,
  utilities and insurances, leases and maintenances, etc

• Oversees and supports HR and
  administration systems to ensure that they that can provide accurate,
  current and complete policies and procedures pertaining to human resource
  management
• Ensures all internal and external recruitments
  are undergoing according to the IntraHealth International policies and
  procedures, availabilities of budgets and are approved and/or reviewed by
  IntraHealth-Chapel Hill.
• Work closely with the HR Manager and
  IntraHealth-Chapel Hill, lead the process of reviewing the salary scale by
  commissioning a professional salary survey.

• The ideal candidate should preferably hold
  a Master’s degree in administration, finance or similar field with right
  or more years of experience in financial and administrative management
  with organizations which manage international projects, or a Bachelor’s
  degree and at least 12 years of experience in financial and administrative
  management with organizations which manage international projects.
• Proven ability to analyze financial data,
  create and track budgets, set up and maintain financial management
  systems, and experience with financial/accounting software.
• Past experience in financial,
  administrative and grants management of donor- funded projects, preferably
  on large and complex USAID projects.
• Certification with a local accounting
  professional body and extensive knowledge of Ugandan financial laws and
  regulations.
• Demonstrated diplomatic and interpersonal
  skills and ability to manage staff effectively in a complex and changing
  environment.
• Demonstrated ability to manage
  confidential matters discreetly and with the trust and confidence of
  colleagues and clients.
• Excellent written and oral communication
  skills in English.
• Computer literacy skills i.e. proficiency
  in the use of MS Office applications including Word, Excel, Power Point,
  and Outlook knowledge of QuickBooks, Serenic.

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