Job Title: 2024 Young Graduate Program (Several No Experience Internship…
USAID-DFID IRS Project Vacancies – Administration / Finance Manager at Abt Associates
Job Title: Administration Manager 11 (30181)
Organization: Abt Associates
Project Name: Uganda IRS Project Phase II
Funding Source: USAID and DFID
Duty Station: Kampala,
Uganda
Uganda
About Abt:
Abt Associates
is an international development organization composed of dedicated
professionals who provide technical assistance, research, analysis, and
practical training services in more than 128 countries.
is an international development organization composed of dedicated
professionals who provide technical assistance, research, analysis, and
practical training services in more than 128 countries.
About USAID-DfID Project:
The USAID and
DFID funded Uganda IRS Phase II Project’s objective is to conduct a
comprehensive spraying program, and establish the foundation for sustainable,
effective, high-quality indoor residual spraying (IRS) activities in Uganda.
DFID funded Uganda IRS Phase II Project’s objective is to conduct a
comprehensive spraying program, and establish the foundation for sustainable,
effective, high-quality indoor residual spraying (IRS) activities in Uganda.
Job Summary: The
Administration Manager will support the be responsible for ensuring that the
project maintains the highest administrative, financial, and operational
standards for compliance and audits as per USAID and Abt Associates guidelines,
either directly or through project staff and monitor project budgets, financial
reports and projection of funding needs, in close coordination with the
COP/DCOP and the Contract Administrator at Abt/Bethesda.
Administration Manager will support the be responsible for ensuring that the
project maintains the highest administrative, financial, and operational
standards for compliance and audits as per USAID and Abt Associates guidelines,
either directly or through project staff and monitor project budgets, financial
reports and projection of funding needs, in close coordination with the
COP/DCOP and the Contract Administrator at Abt/Bethesda.
Key Duties and Responsibilities:
·
The incumbent will ensure effective maintenance of
all financial systems and procedures that meet client requirements,
organizational requirements, and generally accepted accounting practices.
The incumbent will ensure effective maintenance of
all financial systems and procedures that meet client requirements,
organizational requirements, and generally accepted accounting practices.
·
Work closely with Abt Associates’ International
Accounting Department on all financial procedures and address any issues that
may arise.
Work closely with Abt Associates’ International
Accounting Department on all financial procedures and address any issues that
may arise.
·
Keenly review monthly expenditures and invoices and
prepare monthly financial reports (ROV) for submission to Abt headquarters
Keenly review monthly expenditures and invoices and
prepare monthly financial reports (ROV) for submission to Abt headquarters
·
Prepare the monthly payroll; ensure the timely
submission of monthly tax invoices (for tax exemption stamping) and annual VAT
claims to USAID.
Prepare the monthly payroll; ensure the timely
submission of monthly tax invoices (for tax exemption stamping) and annual VAT
claims to USAID.
·
Prepare and submit the quarterly, and annual
financial accrual reports for submission to the client. Ensure timely review
and approval of invoices, prior to submission to client.
Prepare and submit the quarterly, and annual
financial accrual reports for submission to the client. Ensure timely review
and approval of invoices, prior to submission to client.
·
Ensure that government taxes and other statutory
obligations are completed on time.
Ensure that government taxes and other statutory
obligations are completed on time.
·
The incumbent will manage the project budget
efficiently, track ongoing project needs, provide monthly reports on
expenditure, and regular guidance on the project budget to ensure proper
implementation of all project activities.
The incumbent will manage the project budget
efficiently, track ongoing project needs, provide monthly reports on
expenditure, and regular guidance on the project budget to ensure proper
implementation of all project activities.
·
Keenly review and validate financial reports
submitted by the project’s subcontractors. Ensure all advances are followed up
and expenditure reports are submitted in time. Carry out regular cash
reconciliation and ensure proper custody of Petty cash and proper documentation
of Petty cash expenses before float re-imbursement.
Keenly review and validate financial reports
submitted by the project’s subcontractors. Ensure all advances are followed up
and expenditure reports are submitted in time. Carry out regular cash
reconciliation and ensure proper custody of Petty cash and proper documentation
of Petty cash expenses before float re-imbursement.
·
Review and validate vendors/suppliers’ invoices,
field expense travel reports and supporting documents for accuracy,
completeness and reasonableness, before any payments are made.
Review and validate vendors/suppliers’ invoices,
field expense travel reports and supporting documents for accuracy,
completeness and reasonableness, before any payments are made.
·
Mentor and supervise all financial department staff
and build their capacity to perform their duties effectively.
Mentor and supervise all financial department staff
and build their capacity to perform their duties effectively.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should hold a Master’s degree in
Business Administration, Finance, Accounting, or other relevant field (desired)
OR the equivalent combination of education and experience.
The ideal candidate should hold a Master’s degree in
Business Administration, Finance, Accounting, or other relevant field (desired)
OR the equivalent combination of education and experience.
·
A minimum of eight years’ professional experience in
financial management of large international projects including experience
managing USAID projects.
A minimum of eight years’ professional experience in
financial management of large international projects including experience
managing USAID projects.
·
Familiarity with compliance of USG Cost Accounting
Standards, FARs and AIDARs and the ability to manage large budgets.
Familiarity with compliance of USG Cost Accounting
Standards, FARs and AIDARs and the ability to manage large budgets.
·
Prior USAID experience and knowledge is highly
desirable.
Prior USAID experience and knowledge is highly
desirable.
·
Excellent writing, computer, and organizational
skills.
Excellent writing, computer, and organizational
skills.
·
Ability to work effectively in teams, as a team
member and as a team leader.
Ability to work effectively in teams, as a team
member and as a team leader.
·
Excellent interpersonal communication skills,
advanced skills in English.
Excellent interpersonal communication skills,
advanced skills in English.
·
Ability to take initiative, make appropriate
decisions and build effective professional relationships.
Ability to take initiative, make appropriate
decisions and build effective professional relationships.
·
Ability to travel to program locations within
Uganda, as required.
Ability to travel to program locations within
Uganda, as required.
How to Apply:
All suitably
qualified and interested candidates who wish to join Abt Associates’ USAID
Project should Apply Online by visiting their e-recruitment portal below.
qualified and interested candidates who wish to join Abt Associates’ USAID
Project should Apply Online by visiting their e-recruitment portal below.
For more of the
latest jobs, please visit https://www.theugandanjobline.com
or find us on our Facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com
or find us on our Facebook page https://www.facebook.com/UgandanJobline