Plan International NGO Jobs – Project Coordinator – Northern Uganda Health Facilities Support Project

Organization: Plan
Duty Station:  Uganda
Reports to: Programme
Operations Manager
About US:
International is an international non-profit and the largest child centered
development organizations in the world. It was founded 75 years ago and working
in 50 developing countries across Africa, Asia and the Americas to promote
child rights and lift millions of children out of poverty. Plan’s vision is of
a world in which all children realize their full potential in societies that
respect people’s rights and dignity. Plan International is independent, with no
religious, political or governmental affiliations.
Job Summary: The Project
Coordinator will provide leadership, management and overseeing the
implementation of the Northern Uganda Health Facilities Support Project in
Northern Uganda. The incumbent will ensure mutual learning and effective
coordination amongst partners and project stakeholders, and responsible for
grant proposal making for new development projects in Northern Uganda.
Key Duties and Responsibilities: 
Provide Leadership to Project management and Coordination:
The incumbent will supervise the overall delivery of
the project making sure project plans are on course, deliverables are on time
and of good quality
Build and strengthen working relationships between
PLAN USA, relevant Ministry of Health Department and other stakeholders and
partners in all issues pertaining to the implementation of the project.
Facilitate the process of tax exemption and
clearance of the medical equipment, including acquisition of signatures of
Cargo Shipping Approval/Release of Liabilities documents with the beneficiary
Health Facilities and Clearing with Uganda National Drugs Authority
Manage the project costs ensuring value for money,
effective budget management and proper accountability of project funds in line
with donor requirements and Plan international accounting standards.
Assist in the branding of equipment and media
visibility during the handing-over of the consignments to beneficiary health
facilities and ensure overall project visibility
Manage the project risks, through effective
Planning, documentation, monitoring and reporting.
Ensure Plan International’s child protection policy
and guidelines are adhered to in project implementation.
Execute the Planning function of the project, making
sure there are periodic project plans that are realistic and costed to guide
project implementation and monitoring.
Responsible for the preparation of the annual budget
for the project and carrying out regular budget review.
Plan for quarterly review meetings on the process of
the project, project reporting and documentation and ensure action learning is
Work closely with local government to ensure that
the project deliveries are incorporated in the respective district annual plans
Coordinate with the CO ensure that the projects
activities are integrated to the best extent possible in Plan Uganda Country
Strategic Plan and are aligned to child centred community development
Ensure project planning with partners and key
stakeholders in order to coordinate efforts
Programme Implementation:
Overall responsibility for achievement of the annual
plans and CSP targets and objectives under each strategic technical area.
Ensure effective application of CCCD standards as
Plan’s human rights-based approach
Oversee implementation schedules as per the approved
annual plans, and make adjustments as needed.
Project Monitoring, Documentation and Reporting:
The job holder will supervise the project Monitoring
and Evaluation function ensuring proper documentation, timely delivery of
M&E outputs, learning and sharing.
Manage the project reporting function through
delivery of good quality timely reports in line with donor requirements
Support systematic field monitoring, documentation
and follow up of the utilisation of the medial equipment with the respective
Health Facilities
On a monthly and quarterly basis complete project
monitoring tools and databases including the progress logs in SAP and take
corrective actions as appropriate
Significantly contribute to Plan Uganda’s Program
Quality Enhancement efforts by implementing actions relevant to the project
Grants and Local Resource Mobilisation:
Work with Plan USA to look into opportunities for
scaling up the project beyond the current arrangement and any other long term
project funding and programme opportunities in Northern Uganda.
Take an active role in the Country Office resource
mobilisation activities especially drafting of concept papers and grant
proposals in line with CSP and funding priorities and opportunities for
Northern Uganda.
Provide leadership and support for local resource
mobilization initiatives to communities and development partners in Northern
Partnership management for Local government and selected CSOs:
Provide leadership in establishment of mutual
partnership with the Local Government leadership, district departmental heads,
including district Health Teams and other development partners in Northern
Build and maintain good relations, planning and coordination
between Plan and other development partners in the districts.
Actively participate in district and partner meeting
and explore opportunities for collaboration and networking
Qualifications, Skills and Experience:  
The applicant must hold a first degree in a relevant
development discipline such as Public Health, Economics, Development studies. Possession
of a post graduate certificate in project management will be an added advantage
At least five years’ experience preferably in an NGO
or relevant private sector organisation.
Working knowledge in project planning and management
Broad awareness of current issues in the field of
health and development.
Working knowledge on budget development and
Grants management skills and ability
Excellent coordination and networking skills
Good partnership management skills
Excellent communication skills
Excellent information management skills
Financial and program literacy;
Proficiency with business software applications
(i.e. Word, Excel, PowerPoint, Outlook, etc.).
Excellent interpersonal skills and Self-driven
Ability to provide guidance and direction on matters
related to projects
Ability to coordinate and work effectively with the
Ability to work in a fast paced environment
Excellent interpersonal skills
Prior experience handling sensitive and confidential
Keen attention to detail.
Honest, ethical and pleasant manner with positive,
can-do attitude.
How to Apply: 
All suitably
qualified and interested Ugandan candidates should send their electronic copies
(of not more than 2MB) of letters of application, together with a CV. Contact
telephone numbers, copies of relevant certificates, names and contact details
of three references plus salary history should be included and sent to: The
Country Human Resources Manager, Plan Uganda via Email to:,
indicating the job position in the subject line.
Deadline: 29th October, 2015
NB: Qualified female candidates are encouraged to
apply. Only Short-listed candidates will be contacted. Please consider your
application unsuccessful in case you do not hear from us by
29th December, 2015.
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