Job Title: Operations Coordinator
Organization: International
Rescue Committee (IRC)
Rescue Committee (IRC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Country
Director
Director
About US:
The
International Rescue Committee helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover, and gain control of
their future. It was created by Albert Einstein more than 80 years and has been
working in Uganda since 1998. It has particularly working in the conflict zones
where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home and
looking to rebuild their lives. The IRC is there to protect women and children
from violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
International Rescue Committee helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover, and gain control of
their future. It was created by Albert Einstein more than 80 years and has been
working in Uganda since 1998. It has particularly working in the conflict zones
where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home and
looking to rebuild their lives. The IRC is there to protect women and children
from violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary: The Operations Coordinator will oversee the International
Rescue Committee’s country program’s critical support functions (Supply Chain,
Administration, IT and HR) ensuring that all the necessary systems, policies
and procedures are up to date, rolled out, understood, and implemented in all
locations. The incumbent is a member of the country senior management team,
reports to the Country Director and supervises and Oversees Operation staff at
Kampala and Field sites.
Rescue Committee’s country program’s critical support functions (Supply Chain,
Administration, IT and HR) ensuring that all the necessary systems, policies
and procedures are up to date, rolled out, understood, and implemented in all
locations. The incumbent is a member of the country senior management team,
reports to the Country Director and supervises and Oversees Operation staff at
Kampala and Field sites.
Key Duties and Responsibilities:
1.
Policy & Procedures:
Policy & Procedures:
·
Implement IRC operational policies at a national
level, working in collaboration with the Regional Operation Directors.
Implement IRC operational policies at a national
level, working in collaboration with the Regional Operation Directors.
·
The incumbent will be tasked with improving the
operational systems, processes and policies in support of IRC Uganda mission –
specifically, support better management reporting, information flow and
management, business process and organizational planning.
The incumbent will be tasked with improving the
operational systems, processes and policies in support of IRC Uganda mission –
specifically, support better management reporting, information flow and
management, business process and organizational planning.
·
Work closely with field coordinators and other
senior staff to ensure that all operations policies are understood and
enforced.
Work closely with field coordinators and other
senior staff to ensure that all operations policies are understood and
enforced.
2.
Budget & Finance:
Budget & Finance:
·
Produce content for new budgets covering operational
requirements and provide advice on procurement related budgeting.
Produce content for new budgets covering operational
requirements and provide advice on procurement related budgeting.
·
Build and strengthen working relations with the
Finance Controller to ensure full and coordinated support to operations.
Build and strengthen working relations with the
Finance Controller to ensure full and coordinated support to operations.
·
Manage the Operations budget in coordination with
the Country Director.
Manage the Operations budget in coordination with
the Country Director.
3.
Management & Operations:
Management & Operations:
·
Manage and increase the effectiveness and efficiency
of Support Services (HR/Administration, Supply Chain, IT,), through
improvements to each function as well as coordination and communication between
support and business functions.
Manage and increase the effectiveness and efficiency
of Support Services (HR/Administration, Supply Chain, IT,), through
improvements to each function as well as coordination and communication between
support and business functions.
·
Play a significant role in long-term planning,
including an initiative geared toward operational excellence.
Play a significant role in long-term planning,
including an initiative geared toward operational excellence.
·
Coordinate, manage and be accountable for the
efficient supply and logistics support to IRC operations, including the
procurement, receipt, storage and issue of supplies and equipment according to
IRC and donor policy.
Coordinate, manage and be accountable for the
efficient supply and logistics support to IRC operations, including the
procurement, receipt, storage and issue of supplies and equipment according to
IRC and donor policy.
·
Ensure management of the vehicle fleet, including
safety, maintenance, fuel and consumables monitoring and the management of drivers
according to IRC policy.
Ensure management of the vehicle fleet, including
safety, maintenance, fuel and consumables monitoring and the management of drivers
according to IRC policy.
·
Ensure management, tracking, maintenance and
reporting of IRC fixed assets (non-expendable property) according to IRC policy
Ensure management, tracking, maintenance and
reporting of IRC fixed assets (non-expendable property) according to IRC policy
·
The incumbent will oversee the routine maintenance
and repair of IRC office and domestic facilities.
The incumbent will oversee the routine maintenance
and repair of IRC office and domestic facilities.
·
Ensure compliance to local labor laws.
Ensure compliance to local labor laws.
·
Work closely with IRC NY, UN, NGOs and government
agencies in all operational matters
Work closely with IRC NY, UN, NGOs and government
agencies in all operational matters
4.
Security:
Security:
·
Develop and continually update written security
procedures and protocols
Develop and continually update written security
procedures and protocols
·
Mentor and train staff where necessary in safety and
security procedures and protocols
Mentor and train staff where necessary in safety and
security procedures and protocols
·
Work closely with UN and international agencies on
security matters when required
Work closely with UN and international agencies on
security matters when required
·
Design/conduct training based upon security “best
procedures” for staff
Design/conduct training based upon security “best
procedures” for staff
5.
Staff Supervision & Capacity Building:
Staff Supervision & Capacity Building:
·
Supervise, directly or indirectly, all IRC
operations staff based in Kampala; provide technical oversight of operations staff
based in the field offices
Supervise, directly or indirectly, all IRC
operations staff based in Kampala; provide technical oversight of operations staff
based in the field offices
·
Directly supervise Operation Officer, Kiryandongo
and ensure that field Office operates in accordance with IRC’s Finance, HR,
Admin, Supply Chain, Safety and Security policies and procedures.
Directly supervise Operation Officer, Kiryandongo
and ensure that field Office operates in accordance with IRC’s Finance, HR,
Admin, Supply Chain, Safety and Security policies and procedures.
·
Ensure the professional development of operations
managers and officers.
Ensure the professional development of operations
managers and officers.
·
Coordinate and direct on Operational issues with IRC
Program Coordinators / Managers and Field Coordinators.
Coordinate and direct on Operational issues with IRC
Program Coordinators / Managers and Field Coordinators.
·
Ensure that operational staff have annual
performance plans that are evaluated each year, and that staff receive
effective capacity building and training support.
Ensure that operational staff have annual
performance plans that are evaluated each year, and that staff receive
effective capacity building and training support.
·
Ensure that the recruitment process is efficient and
transparent.
Ensure that the recruitment process is efficient and
transparent.
·
Actively participate in periodic reviews of national
staff salaries and benefits.
Actively participate in periodic reviews of national
staff salaries and benefits.
·
Act as the focal point person for the implementation
the IRC code of conduct.
Act as the focal point person for the implementation
the IRC code of conduct.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should preferably hold a University
Degree or technical training in logistics, business management or a related
field.
The ideal candidate should preferably hold a University
Degree or technical training in logistics, business management or a related
field.
·
At least five years’ experience in managing
operations in an international environment, with at least three in a managerial
role.
At least five years’ experience in managing
operations in an international environment, with at least three in a managerial
role.
·
Excellent interpersonal skills and a collaborative
management style.
Excellent interpersonal skills and a collaborative
management style.
·
Show commitment to high professional ethical
standards and a diverse workplace
Show commitment to high professional ethical
standards and a diverse workplace
·
Strong supervisory and inter-personal skills.
Strong supervisory and inter-personal skills.
·
Computer competency with word processing,
spreadsheets and databases.
Computer competency with word processing,
spreadsheets and databases.
·
Strong negotiation skills.
Strong negotiation skills.
NB: Female and
Ugandan nationals are strongly encouraged to apply.
Ugandan nationals are strongly encouraged to apply.
How to Apply:
All suitably
qualified and interested candidates should send an updated CV, copies of
certificates and cover letter clearly indicating the position applied for
to: The Human Resource and
Administration Manager, International Rescue Committee, P.O. Box 24672 Kampala;
OR
qualified and interested candidates should send an updated CV, copies of
certificates and cover letter clearly indicating the position applied for
to: The Human Resource and
Administration Manager, International Rescue Committee, P.O. Box 24672 Kampala;
OR
Email to: [email protected]. You may also
Apply online by clicking on link below.
Apply online by clicking on link below.
Deadline: 16th October, 2015
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