NGO Careers – Head of Operations at Baylor College of Medicine Children’s Foundation



Job Title:      Head of Operations
Organization: Baylor College
of Medicine Children’s Foundation
Duty Station: Kampala,
Uganda
Report to: Executive
Director
About US:
Baylor College
of Medicine Children’s Foundation – Uganda (Baylor -Uganda) is a private not
for profit NGO that provides: HIV/AIDS care, treatment and prevention services;
maternal child health services; Health Professional training and Clinical
Research.

Job Summary: The Head of
Operations will initiate, develop and monitor the implementation of systems,
policies and procedures for managing the HR, IT, Administration and operational
issues in line with Baylor Uganda’s mission.
Key Duties and Responsibilities: 
·        
Regularly review and approve policies from the HR,
IT and Administration Departments, then present them to the Top management team
for final approval in line with Baylor-Uganda’s mission
·        
Identify potential areas of funding for operational
activities and develop fundable & research proposals to support the
functionality of the operational directorate in line with Baylor-Uganda’s
mission
·        
Keenly review and approve financial operational
forms when mandated by the Executive Director in line with Baylor- Uganda
financial guidelines
·        
Perform Administrative and Management functions as
assigned by the Executive Director, like approval of external contracts, new
staff offer letters, staff contracts, in line with Baylor-Uganda’s mission.
·        
Review monthly performance reports of HR, IT and
administration departments and make quarterly and annual recommendations to the
ED then conduct quarterly lessons learnt meetings with the respective managers
to improve the Directorate’s performance in line with Baylor-Uganda’s mission.
·        
The incumbent will also develop and monitor the
implementation of the Directorate work plans and budgets in line with Baylor-
Uganda financial policy and Baylor-Uganda’s mission.
·        
Develop and monitor the implementation of ‘3 or 5
years operation strategy’ for the directorate based on holistic strategic
thinking through developed periodic Directorate Balanced Score Cards (BSCs) for
various programs for sustainability/continuity in line with Baylor- Uganda
strategic plan
·        
Actively monitor the monthly and quarterly performance
of the various programs in the directorate and make recommendable measures
including monthly and quarterly BSC targets to strengthen their functionality then
periodically report on the Directorate performance in line with Directorate
operational strategy
·        
Develop and maintain a competent & motivated
“team of Managers” through implementing HR support activities in line
with the Human resources manual.
·        
Develop and maintain partnerships and networks with
key actors/stakeholders for operational development in line with Baylor-Uganda
PR, networking and advocacy policy
Qualifications, Skills and
Experience: 
·        
The ideal candidate should hold a Master’s degree in
a relevant field or MBA with a related management back ground
·        
At least ten years of senior management experience
in Operations Management, ideally in the NGO or private sector.
·        
Prior experience in project management of
engineering works or management of large, multi-site facilities would be a
significant advantage
·        
Working knowledge of service and repair requirements
for machinery, equipment and vehicles; plus project planning & management
principles; and human resource management.
·        
Good team and communication skills, networking and
partnership skills.
·        
Must be dynamic, Persuasive &convincing, self-
motivated and able to demonstrate high initiative.
How to Apply:
All suitably
qualified and interested candidates should send their applications to the
address below including a detailed CV demonstrating possession of the job
requirements, current position, names and addresses of three referees i.e.
email and phone addresses, copies of professional/academic documents,
certificate of good conduct, email address, and day time telephone contact. The
applicant must have at most a credit 6 in Math and English. Only shortlisted
candidates will be contacted for interview and an approved ‘Medical Check-up
report from a recommended health centre for successful candidates is a
requirement at entry.
Send
Applications via E-mail to: applications@baylor-Uganda.org.
The Human
Resources Manager,
Baylor College
of Medicine Children’s Foundation-Uganda,
Block 5 Mulago
Hospital, P.O. Box 72052, Clock Tower, Kampala. Uganda
Deadline: 6th November, 2015
by 4:00 pm

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