Librarian Jobs – African Prisons Project (APP)

Job Title:     Librarian
Organisation: African
Prisons Project (APP)
Duty Station: Kampala,
Reports to: Life Skills
Senior Manager
£2,400- £3,600 per annum
About US:
The African
Prisons Project is an international non-profit organization that works to
restore dignity and hope to prisoners across Africa. APP works holistically to
change the way that criminal justice issues are addressed in the countries in
which we work and empower prisoners to drive positive change.
We are
implementing the use of libraries in prisons to improve on the reading culture
through education activities among which include debates, book clubs, art and
creative writing. The libraries are also a resource to the Functional Adult
Literacy (FAL) and formal programmes in prison. There are currently 13
libraries scattered in Kampala, Wakiso, Nakasongola, Lira and Gulu.
Job Summary: The Librarian will
be responsible for the overall management, coordination, implementation,
execution, and control and reporting of any other technical services in support
and implementation of educative programmes in prison. The post holder will be
under the direction of the Education Lead ensuring consistency with our goal,
vision and strategy.
Key Duties and Responsibilities:  
Act as the first professional point of contact for
the Library, and liaise with the welfare and social workers and other Officers,
to ensure that good communications are maintained. Ensure that all prisoners
are treated fairly and decently and that equal access to library services for
all prisoners is maintained.
Manage the sorting, cataloguing and stock taking of
relevant materials and maintaining of the stock.
Responsible for developing and maintaining resource
materials for educational activities like books clubs, poetry, creative writing
and art among others.
Organise, train, supervise and manage library
assistants and volunteers in the routine operation of libraries and library
The Librarian will ensure that the library provides
an up to date collection of books to encourage reading, identification and
purchasing of new books and other materials to support reading.
Manage the library stock, ensuring it is displayed
to maximise impact and usage from the beneficiaries.  
Manage and provide an effective enquiry, advisory
and information service to prisoners, drawing on external sources of supply as
necessary. Ensure that all users have equal access to materials regardless of
their physical or ethnic status and background.
Actively monitor and record all necessary statistics
to meet targets and performance indicators as per the APP strategy and donor
Produce a monthly list of overdue and lost books and
manage processes to minimise stock losses, work closely with the Prison
Officers, detailing losses in the monthly, quarterly and annual reports.  
Participate in training and maintain professional
awareness by reading, attending conferences and meetings and ensuring
professional skills are up to date, especially IT skills.
Be aware of, and adhere to, the rules and
regulations of the Prison at all times. Respect and maintain the
confidentiality required by the Prison both at work and at home.
The post holder must be prepared to work at any site
in the library service.
In charge of monitoring and reporting any and all
developments in areas of operation that have a bearing on the results of the
library projects.
Ensuring close collaboration and coordination with
cooperating partners to guarantee smooth implementation of activities and
achievement of results as specified in grant agreements.
Effectively report and document all information
related to the library projects progress and disseminate through regular
Preparing monthly and quarterly financial reports
for submission to the African Prisons Project and the donor.
Collecting data and keeping records for monitoring
and reporting purposes.
Working as a Liaison between the African Prisons
Project and the Officers in Charge of the prisons within the project site(s).
Complying with the Uganda Prisons Service rules and
regulations in carrying out their work.
Perform any other duties as reasonably requested by
the Programme Lead and other project staff.
Qualifications, Skills and Experience:  
The ideal candidate should hold a Degree in a
relevant field with proven information, communication and technology skills and
knowledge in MS office applications.
Further studies in project planning and management
will be an added advantage
A minimum of three years’ experience working in a
library or a similar clerical role 
Detailed working knowledge of research methods and
Working knowledge of operation of standard office
Knowledge of clerical and administrative procedures
and systems such as filing and record keeping
Knowledge of principles and practices of basic
office management
Excellent communication skills – written and verbal
Possess the ability to adapt their knowledge and
skills to the cultural environment of the Uganda Prisons Service.
Excellent problem solving, analytical and
statistical Skills.
Ability to multi-task, prioritise and be effective
under tight deadlines.
Excellent verbal and written communication skills
Basic skills and knowledge in financial and grants
Basic knowledge and skills in Monitoring and
Critical thinking and problem solving skills
Excellent organisational and planning skills
Ability to work with minimum supervision and make
independent decisions in line with the project objectives, African Prison
Projects and donor requirements
Ability to work as part of a team
Strong negotiation skills
Computer literacy i.e. working knowledge of Microsoft
office applications that include Word, Excel, Access and PowerPoint
Good problem assessment and problem solving
Information gathering and information monitoring
Keen attention to detail and accuracy
High degree of flexibility
Customer service orientation
Ability to monitor progress/quality and/or standards
of grants implementation against key criteria.
Assessment of resources and library users’ needs
Salary: This role is also available to
applications from around the world, and we will pay approx. £2,200- £2,400 per
annum or Ugandan shillings equivalent.
How to Apply:  
All suitably qualified
and interested candidates should send an updated CV and covering letter to our
UK office addressed to;
Jessica Harper,
Office & HR Manager
Address: Unit
16, 95 Miles Road, Mitcham, Surrey, CR4 3FH
Email to:
NB: Please do not apply unless you have the right
qualifications and experience. This role will be popular and we will only be
reviewing applications who send us their CV and covering letter which are no
more 3 pages long. We do not need to see certificates.

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