Fresher Jobs – Finance and Administration Assistant at Spark MicroGrants

Organization: Spark
MicroGrants
Duty Station: Uganda
About Spark:
Spark
MicroGrants is pioneering a new method of community development. Spark supports
rural poor communities to design, implement and manage their own social impact
projects. We provide microgrants of between $2,000-$10,000 to enable project
implementation, such as of a school, electricity line or farm. No interest or
repayment of the funds granted is requested. We work with local Facilitators
who lead these communities through a series of weekly meetings to help
communities plan for their projects. Once the plan is complete, we give small
grants for project implementation.
Job Summary:  The Finance and Administration Assistant will
work closely with the Finance and Administration Officer (FAO) to ensure the
effective financial management of the Northern Ugandan program in Gulu. The
Finance Assistant will provide financial support to the FAO in managing,
reconciling, and updating all financial transactions for our Northern Uganda
program. This is a tremendous opportunity for a young finance assistant to
learn and strengthen his or her financial knowledge while also strengthening
the organizational capacity of a rapidly growing and innovative NGO.
Key Duties and Responsibilities: 
·        
Update and maintain accounting records in accordance
with financial procedures
·        
The incumbent will ensure all cash and bank
transactions are recorded on time and accurately on the cash tracker
·        
In charge of verifying community receipts before
grants are disbursed to the community partner’s accounts.
·        
Maintain the cash safe to ensure funds are available
for all authorized transactions at office
·        
Conduct weekly cash counts and petty cash
reconciliations.
·        
The incumbent will prepare and manage payments and
administer petty cash and reimbursements of staff expenses
·        
Ensure that cheque books and invoices are well
accounted for and are kept in a safe and secure custody.
·        
Work closely with the FAO to provide assistance
during the Country internal and external audits.
·        
Ensure proper maintenance and care of Spark’s assets
·        
Grant disbursal and update of community files according
to the disbursed amount.
·        
Schedule, manage and monitor all bills for the
Northern Uganda Office. These include but are not limited to utilities (Power,
internet and water), Rent and motorcycle maintenance.
Qualifications, Skills and
Experience: 
·        
The ideal candidate should preferably hold a University
degree in Finance, accounting or any other related field.
·        
A minimum of two years’ experience in an NGO and
grants management.
·        
Working knowledge of Excel
·        
Skills and knowledge of accounting, grants
management, financial management
·        
Keen attention to detail, good at closing out
projects, stays motivated through lots of tracking/admin/follow up work.
Qualified
applicants must be able to answer ‘yes’ to all of the following questions:
·        
Are you able to learn and problem-solve
independently without waiting for external motivation to work hard?
·        
Are you bored when not being challenged?
·        
Do you believe in leadership through inclusion, empathy
and mutual accountability?
·        
Are you able to maintain a keen attention to detail
without losing sight of the big picture?
·        
Do you thrive in a passionate and entrepreneurial
organization?
·        
Do you love writing formulas and building Excel
spreadsheets?
·        
Are you able to implement policies and procedures in
a clear, engaging and supportive way?
·        
Do you love playing with numbers?
·        
Are you interested in developing exciting new business
practices for a nonprofit?
·        
Are you excited about working to bring dignity and
inclusion back to development?
How to Apply: 
All suitably
qualified applicants are encouraged to send their updated resume/CVs and cover
letters to: hr@sparkmicrogrants.org. Please clearly label your E-mail subject
line using this format: Finance and Administration Assistant <Your Name>.
Deadline: 30th October, 2015

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