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3 USAID GHG Finance Officer NGO Job Opportunities – Mercy Corps
Job Title: Finance Officers (3 Job Opportunities)
Organisation: Mercy Corps
Project Name: USAID Growth, Health and Governance (GHG) Program
Project Name: USAID Growth, Health and Governance (GHG) Program
Duty Station: Kampala,
Moroto and Kaabong, Uganda
Moroto and Kaabong, Uganda
About US:
Mercy Corps is an international non-profit organization which implements high-quality, analytical development work in very difficult places. We have been operating in Uganda since 2006 and currently implement development programs in the Acholi and Karamoja sub-regions of Uganda with funding from USAID, EC, SDC, and USDA. We were recently awarded a market-development focused 5-year USAID/Food for Peace-funded program working in the northern half of Karamoja.
About USAID GHG Program:
The project, called the Northern Karamoja Growth, Health and Governance (GHG) program, aims to support the immediate needs of program beneficiaries while promoting long-term development by spurring systemic improvements in key economic sectors of northern Karamoja.
Job Summary: The Finance
Officer will be responsible for assigned field office finances, compliance,
budget monitoring, reporting, resources management, coordination with others,
etc. The incumbent is also responsible for updating and tracking all assets and
finance files. He/she is responsible to make sure that all AAM, segregation of
duties and policies and procedures are respected as per the FFM, procurement
manual, assets management and other manuals/policies and procedures. The
Finance Officer will track contracts, leases and procurements for the office.
Officer will be responsible for assigned field office finances, compliance,
budget monitoring, reporting, resources management, coordination with others,
etc. The incumbent is also responsible for updating and tracking all assets and
finance files. He/she is responsible to make sure that all AAM, segregation of
duties and policies and procedures are respected as per the FFM, procurement
manual, assets management and other manuals/policies and procedures. The
Finance Officer will track contracts, leases and procurements for the office.
Key Duties and Responsibilities:
·
Follow all Mercy Corps policies, procedures, grant
compliance and documentation requirements.
Follow all Mercy Corps policies, procedures, grant
compliance and documentation requirements.
·
The incumbent will implement and ensure that all
Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are
implemented.
The incumbent will implement and ensure that all
Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are
implemented.
·
Implement and ensure that all respective donors and
local Gov’t rules and regulations are respected.
Implement and ensure that all respective donors and
local Gov’t rules and regulations are respected.
·
Ensure compliance with GAAPs, Ugandan and US law and
standard accounting practice.
Ensure compliance with GAAPs, Ugandan and US law and
standard accounting practice.
·
The Finance Officer will mainly be responsible for
monitoring costs as per the available grant and budget details and monthly
budgets vs actual reports.
The Finance Officer will mainly be responsible for
monitoring costs as per the available grant and budget details and monthly
budgets vs actual reports.
·
Provide on-going orientation, training and support
to all Mercy Corps program and finance staff on Mercy Corps and respective
donor’s rules and regulations.
Provide on-going orientation, training and support
to all Mercy Corps program and finance staff on Mercy Corps and respective
donor’s rules and regulations.
·
Keenly review and track all grants/budget purchases
and contracts and other commitments for the office.
Keenly review and track all grants/budget purchases
and contracts and other commitments for the office.
·
Provide financial review for all advances, purchase
requests, quotation analysis, purchase orders, expense reports, payment
requests and others within his/her limit.
Provide financial review for all advances, purchase
requests, quotation analysis, purchase orders, expense reports, payment
requests and others within his/her limit.
·
Code all expenditures following the standard chart
of accounts, coded budget and record to the accounting.
Code all expenditures following the standard chart
of accounts, coded budget and record to the accounting.
·
Make frequent site visits and work with the program
team for physical check and to ensure payments are being made accordingly and
procurements are properly made whenever necessary.
Make frequent site visits and work with the program
team for physical check and to ensure payments are being made accordingly and
procurements are properly made whenever necessary.
·
Maintain all donor files and ensure they are well
labeled, fully updated with all contracts, submitted reports, governing clauses
and all other relevant documents.
Maintain all donor files and ensure they are well
labeled, fully updated with all contracts, submitted reports, governing clauses
and all other relevant documents.
·
Be adaptable and flexible to take new tasks and new
assignments as requested from time to time.
Be adaptable and flexible to take new tasks and new
assignments as requested from time to time.
·
Collect all staff timesheets, review them, prepare
summary and send them to main office every month.
Collect all staff timesheets, review them, prepare
summary and send them to main office every month.
·
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
·
Perform any other duties as assigned
Perform any other duties as assigned
Qualifications, Skills and Experience:
·
The Mercy Corps Finance Officer must hold BA/S or
equivalent in accounting or finance is required.
The Mercy Corps Finance Officer must hold BA/S or
equivalent in accounting or finance is required.
·
A minimum of four years’ experience in grants and
financial management and accounting.
A minimum of four years’ experience in grants and
financial management and accounting.
·
Broad knowledge and understanding of donor rules and
regulations is required.
Broad knowledge and understanding of donor rules and
regulations is required.
·
A minimum of three years’ international NGO/PVO
experience is preferred.
A minimum of three years’ international NGO/PVO
experience is preferred.
·
Strong accounting skills and experience, including
management of the general ledger, journal entries, payroll, payables and
balance sheet.
Strong accounting skills and experience, including
management of the general ledger, journal entries, payroll, payables and
balance sheet.
·
Proven exposure, experience and skills with
financial reports preparation and presentation and proven ability to translate
technical financial data into informative reports.
Proven exposure, experience and skills with
financial reports preparation and presentation and proven ability to translate
technical financial data into informative reports.
·
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
·
Prior management experience and strong
organizational skills preferred.
Prior management experience and strong
organizational skills preferred.
·
Excellent oral and written English skills
Excellent oral and written English skills
·
Willingness to travel regularly to Mercy Corps and
sub grantees field offices and project sites approximately 50%.
Willingness to travel regularly to Mercy Corps and
sub grantees field offices and project sites approximately 50%.
How to Apply:
All suitably
qualified and interested Ugandan candidates should send their applications
including a cover letter clearly stating the salary requirements, updated CV
(with three professional referees), and copies of academic
qualifications/certificates to the HR/Admin Manager, Kampala Head Office on 4th
Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with
cover letter should be sent to: mcjobs@ug.mercycorps.org
qualified and interested Ugandan candidates should send their applications
including a cover letter clearly stating the salary requirements, updated CV
(with three professional referees), and copies of academic
qualifications/certificates to the HR/Admin Manager, Kampala Head Office on 4th
Floor Embassy Plaza, Plot 1188-1190 Ggaba Road. The E-mail applications with
cover letter should be sent to: mcjobs@ug.mercycorps.org
Deadline:
16th October 2015
16th October 2015
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