Job Title: Assistant Office Supervisor Organisation: Ministry of Public Service Duty…
2 Fresher Accounts and Administration Assistant Employment Vacancies – National Forestry Authority (NFA)
Organisation: National
Forestry Authority (NFA)
Forestry Authority (NFA)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Range/
Plantation Manager
Plantation Manager
About NFA:
The National
Forestry Authority (NFA) is a Government agency established under the National
Forestry and Tree Planting Act, 2003 as a corporate body responsible for
sustainable development and management of Central Forest Reserves (CFRs) and
provision of technical support to stakeholders in the forest sub-sector.
Forestry Authority (NFA) is a Government agency established under the National
Forestry and Tree Planting Act, 2003 as a corporate body responsible for
sustainable development and management of Central Forest Reserves (CFRs) and
provision of technical support to stakeholders in the forest sub-sector.
Job Summary: The Accounts and Administration Assistant will
provide overall Financial and administrative management of the Support Centre
activities inclusive of financial accounting and reporting, procurement,
inventory, human resources, vehicles management, orientation, security and
general administrative services, based on the NFA Operations Manuals.
provide overall Financial and administrative management of the Support Centre
activities inclusive of financial accounting and reporting, procurement,
inventory, human resources, vehicles management, orientation, security and
general administrative services, based on the NFA Operations Manuals.
Key Duties and Responsibilities:
·
Keenly review suppliers’ invoices, fee notes, and
related expenditure documents against supporting documents (purchase orders,
goods received notes, service receipt certifications) and check for correctness
of approvals and calculations.
Keenly review suppliers’ invoices, fee notes, and
related expenditure documents against supporting documents (purchase orders,
goods received notes, service receipt certifications) and check for correctness
of approvals and calculations.
·
Maintain staff imprest details, prepare reports on
imprest outstanding on a monthly basis for follow up and recovery and review
personal expenditure reports to ensure advances/imprests are fully accounted
for with supporting documentation.
Maintain staff imprest details, prepare reports on
imprest outstanding on a monthly basis for follow up and recovery and review
personal expenditure reports to ensure advances/imprests are fully accounted
for with supporting documentation.
·
Prepare payment vouchers and code expenditure in line
with the chart of accounts.
Prepare payment vouchers and code expenditure in line
with the chart of accounts.
·
Actively monitor bank account balances to ensure
that there are sufficient funds available to execute planned activities.
Actively monitor bank account balances to ensure
that there are sufficient funds available to execute planned activities.
·
Review monthly returns from the field offices for
completeness and accuracy and prepare journals for input to the financial
ledgers.
Review monthly returns from the field offices for
completeness and accuracy and prepare journals for input to the financial
ledgers.
·
Process staff payroll data on monthly basis and
ensuring that all payroll liabilities are accurately computed and paid.
Process staff payroll data on monthly basis and
ensuring that all payroll liabilities are accurately computed and paid.
·
Reconcile Bank and control accounts and assist in
generating detailed income and expenditure reports on a monthly basis.
Reconcile Bank and control accounts and assist in
generating detailed income and expenditure reports on a monthly basis.
·
Offer technical support to Range, Sector and Beat
offices whenever required.
Offer technical support to Range, Sector and Beat
offices whenever required.
·
Perform any other duties as by the Range/ Plantation
Manager.
Perform any other duties as by the Range/ Plantation
Manager.
Qualifications, Skills and
Experience:
Experience:
·
The applicant should hold a Diploma in Business
Administration/studies.
The applicant should hold a Diploma in Business
Administration/studies.
·
At least two years’ working experience of similar
work in a busy Setting.
At least two years’ working experience of similar
work in a busy Setting.
·
Literacy in word processing and spread sheets are
essential and knowledge of sun systems would be an added advantage.
Literacy in word processing and spread sheets are
essential and knowledge of sun systems would be an added advantage.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their application
letters, copies of academic and professional certificates and transcripts and
curriculum vitae giving full details of applicants education, qualifications,
experience, present salary and naming three referees, plus their postal, email
and telephone contacts to the address below;
qualified and interested candidates are encouraged to send their application
letters, copies of academic and professional certificates and transcripts and
curriculum vitae giving full details of applicants education, qualifications,
experience, present salary and naming three referees, plus their postal, email
and telephone contacts to the address below;
Executive
Director,
Director,
Plot10/20
Spring Road Nakawa
Spring Road Nakawa
P.O. Box 70863,
Kampala, Uganda
Kampala, Uganda
Tel: 0312 –
264035/6 or 0414 – 230365/9
264035/6 or 0414 – 230365/9
Deadline: Friday, 15th November 2015
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