US CDC PHIA Project Jobs - Sub-Awards Officer at International Center for AIDS Care and Treatment Programs (ICAP)

Job Title:      Sub-Awards Officer
Organisation: International Center for AIDS Care and Treatment Programs (ICAP)
Funding Source: United States Centers for Disease Control and Prevention (CDC)
Duty Station: Kampala, Uganda

About US:
The International Center for AIDS Care and Treatment Programs, ICAP at Columbia University is an international non-profit organization that aims to ensure the wellness of families and communities by strengthening health systems around the world.

About US CDC PHIA:
ICAP is working in partnership with the United States Centers for Disease Control and Prevention (CDC) to conduct Population-based HIV Impact Assessments (PHIA) in specific PEPFAR-supported countries. Each PHIA will define the status of the national HIV epidemic, guide allocation of resources based on evidence, and integrate capacity building of country stakeholders in the design, conduct, analysis, and use of PHIAs.

ICAP, in partnership with the Ministry of Health (MoH) and the Centers for Disease Control and Prevention (CDC), is planning to conduct a PHIA to estimate the population-level impact of the national HIV prevention, care and treatment programs in Uganda. In addition to providing important programmatic information to the MoH and relevant stakeholders, this assessment of the national HIV program is of great value to HIV researchers and public health experts around the world.

Job Summary: The Sub-Awards Officer will be responsible for in-country management of survey and laboratory sub-awardees. The incumbent will also work to ensure timely execution, management, and reporting of sub-award packages in accordance with ICAP financial and administrative policies/standards, as well as US Government and Columbia University rules and regulations.

Key Duties and Responsibilities: 
·         Responsible for full-cycle management of sub-agreements from execution to close-out.
·         Ensures consistent application of ICAP financial and administrative policies/standards, as well as US Government and Columbia University rules and regulations.
·         Supports sub-recipients with Columbia University required quarterly reporting, monitor timelines for reporting and acts as liaison between the sub-recipient, ICAP field office and the NY Sub-awards Team.
·         Ensures that sub-recipients keep books of account and bank reconciliations updated and accurate; transactions are recorded in accordance with GAAP and supporting documents are retained.
·         Carries out ongoing monitoring of sub-recipient spending patterns and compliance with the U.S. Government’s regulations, Uniform Guidance 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
·         Receives, reviews and monitors sub-recipients monthly / quarter financial reports and advance requests; conducts a thorough review of all financial documents for accuracy, cost allowability and allocability before requesting the signature of the ICAP authorized official.
·         Works in liaison with and communicate with the Uganda PHIA Technical team and NY Sub-awards team to assure they are apprised of key financial and administrative matters impacting the implementation of a sub-recipient’s scope of work.
·         Communicates budget allocations and other financial concerns to sub-recipient; collaborates with finance staff and the Technical team to finalize sub-award packages for inclusion in new and continuing grant applications.
·         Carries out financial site visits and produces a report of findings and recommendations to improve the financial and administrative management systems of sub-recipients.
·         Manages a site visit calendar to assure financial monitoring and technical monitoring of subs in coordination with the sub-award Technical Advisors; forwards for the New York Sub-awards Manager’s file all financial site visit reports, technical site visit reports produced by Technical Advisors and technical performance reports and other reports submitted by sub-recipients.
·         Designs and maintains tracking tools to record key data, actions, events in the life of each sub-award (i.e. reports received/pending, cash advance request and disbursed, amount expended per reporting period, date sub-agreement or amendment executed and amount obligated).
·         Mentors, trains and provides technical support to sub awardees to improve their administrative and financial system and procedures, including the use of ICAP management tools, but also including more general improvements in managements of funds.
·         Maintain electronic and physical records of all documentation and communication pertaining to each sub-award.
·         Regularly reviews travel authorizations and major procurement requests from sub-recipients and facilitate process for securing approval/concurrence.
·         Acts as the primary point of contact with the sub-recipient on all financial and administrative matters.
·         Performs other duties as assigned by the Director of Finance and Administration or Country Director.

Qualifications, Skills and Experience: 
·         The applicant should preferably hold a Bachelor’s Degree in Finance or Accounting required.
·         At least four years’ experience with project management and sub-award management.
·         Excellent verbal and written communication skills.
·         Computer literacy skills with proficiency in Microsoft Word & Excel, and accounting packages.
·         Significant experience in managing sponsored projects; USAID/CDC funded projects preferred.
·         Strong writing and verbal communication skills.

How to Apply: 
All suitably qualified and experienced candidates should submit their applications, including a detailed Curriculum Vitae (CV) and cover letter to: icap-jobs-uganda@columbia.edu
Please clearly indicate position being applied for in the subject line and do not attach certificates

Deadline: 15th November 2015.


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Fresher Admin Jobs - Receptionist at Movit Products

Job Title:    Receptionist  
Organisation: Movit Products
Duty Station: Kampala, Uganda
Reports to: Executive Assistant to MD

About US:
Movit Products Limited is one of the Leading Cosmetics Manufacturers in the Great Lakes region. Movit Products Ltd, a cosmetic manufacturing company was formed after a careful assessment of the community development needs, a feeling of Ugandans as well as a trend in global development.

Job Summary: The Receptionist will be responsible for offering support towards office and administrative position in the front portion or front desk of Movit Products Limited.  The receptionist is the face of the company.

Key Duties and Responsibilities: 
·         Cordially answer the incoming calls.
·         Providing information to clients or all those people who will call in the office or visit the office premises.
·         Provides all kinds of clerical and administrative support.
·         The incumbent maintains a front desk visitor’s register
·         Responsible for maintaining cleanliness in the front desk area.
·         Answering the queries of all those people who call in the organization or information seekers about the business.
·         Receive all the important messages and pass them on to the required authorities.
·         Honor and greet people who enter the organization and communicate with them in a pleasing manner along with a positive attitude.
·         Maintain a record of appointments and coordinate those to the right people in the office.

Qualifications, Skills and Experience: 
·         The applicant should preferably hold an Honors Bachelor’s Degree in any of the following Disciplines: Secretarial Studies, Public Relations, Office Management, or Communication Studies from a recognized Institution
·         At least two years’ experience of working in a similar position.
·         Working knowledge about the standard norms of customer service.
·         Working knowledge of computers.
·         Working knowledge of clerical process. 
·         Customer care, communication and public relations skills
·         Articulate, cordial, hospitable and pleasant personality
·         Good telephone etiquette
·         Good people management and interpersonal skills

How to Apply:
All applicants are required to download the application form, Download Here and send the filled application form at the web link below at the bottom of this page.

Click Here -> Apply

NB: Only short listed candidates for interviews will be contacted. The attached form should not exceed 1 MB.

Deadline: 7th November 2015.

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United States US Embassy Jobs - Development Program Assistant

Organisation: United States US Embassy, US Mission in Uganda
Duty Station: USAID, Office of Program and Policy Development (OPPD), Kampala, Uganda
Vacancy Number: 96/15
Salary Grade: FSN-9 (Ugshs 64,849,075 to 94,733,853 p.a. inclusive of allowances).

About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
·         United States Agency for International Development (USAID)
·         Centers for Disease Control (CDC)
·         Peace Corps

Job Summary: The Program Development Specialist (PDS) is a key member of USAID/Uganda's Program and Policy Development Office (PPD). PPD provides broad guidance, analysis, and leadership in the formulation and management of USAID/Uganda’s overall economic development assistance strategy. PPD is responsible for developing policies and procedures that govern portfolio implementation. The office plays a leadership role in the Mission's portfolio from the pre-activity stage of planning and concept paper review, through the design, implementation, evaluation and closeout processes. The office is also responsible for ensuring Agency guidance and procedures are adhered to, as well as developing Mission policies and systems to ensure quality, results-oriented activities are being implemented. PPD has additional responsibilities that include leadership in gender equality, Collaborating, Learning and Adapting (CLA) and Information and Communications Technology; financial management reviews; partnerships; the Mission web site; and reviews of unsolicited applications. The PPD Program Development Specialist provides a broad range of support services to the PPD office and the larger USAID/Uganda Mission in the areas of budget tracking and processing of obligating documents with the Government of Uganda; project design, review and approval processes, knowledge management/CLA, and monitoring and evaluation. The PDS assists in shepherding new projects and activities through the design process in accordance with the Mission Order and under the guidance of the Mission Project Design Officer, and in planning, organizing and carrying out the quarterly Mission implementing partners’ meetings, and the biannual Mission portfolio reviews. The PDS is periodically designated as Assistance Officer Representative or Contracting Officer Representative (AOR/COR), or alternate AOR/COR, as appropriate, for PPD-managed activities such as evaluations, studies, assessments related to subjects concerning the entire Mission, such as CLA and Organizational Development exercises. The PDS also coordinates and maintains accurate reporting to USAID/Washington
(USAID/W) on all Mission participant training activities through the TraiNet and other information systems. For U.S.-based participant training for non-U.S. nationals, s/he ensures completion of pre-departure requirements/clearances, training database (TraiNet) management, monitors the Visa Compliance System (VCS), follow-up, USAID/W reporting, and liaison with implementing partners and other USG agencies for which USAID processes on participant training matters. S/he is PD’s main Point of Contact (POC) in the annual Mission wide annual Federal Managers’ Financial Integrity Act (FMFIA) audit exercise, ensuring completion of PPD-related actions necessary to obtain full Mission compliance.

Key Duties and Responsibilities: 
1. Support to Mission Program Activity Design, Review and Approval Process (25%):
·         In close coordination with the PPD Project Development Officer, the PPD Deputy Director and the respective Mission technical office/Development Objective Team, the PDA will support compliance with the Mission Order on Project Design and Chapter 200 of the USAID Automated Directive System. Illustrative activities include organizing Mission Management concept paper and Project Appraisal Document reviews to ensure appropriate due diligence in program design and implementation for the Mission as a whole.
·         Follow up these processes to ensure formal, written approval (or disapproval) of new activities/projects is duly documented.
·         Logs activity design review and approval documents in and out of PPD, ensuring completeness of documentation and its timely processing.
·         Prepare activity development documentation such as Activity Authorization Documents, Modified Acquisition and Assistance Documents (MAARDs), and other documentation for Mission clearances.
·         Exercise strong interpersonal communications skills in liaising with all members of the Project or Activity Design Team.
2. Knowledge Management (25%):
·         Support the PPD Organizational Learning Advisor and the FSNPSC Knowledge Management Specialist in the planning, design, execution and, where appropriate, after-action review and stock-taking of CLA activities such as workshops, conferences, training, and/or Insights profiles administration and documentation.
·         Keenly tracks Mission staff participation in the required meetings with Uganda District Local Governments and USAID implementing partners under the Mission’s District Operational Plan activity-implementation and local-engagement modality, maintaining the PPD register of Mission staff who have agreed to regularly serve as representatives and ensuring coverage when a given representative is unable to attend meetings.
3. Monitoring and Evaluation (M&E) (25%):
·         Provide administrative support to the PPD Senior M&E Specialist and the PPD M&E Specialist in tracking activity and project evaluations and related surveys/assessments to ensure a timely design, award and completion that maximizes their value as learning tools for the Mission.
·         Keenly tracks Mission AOR/COR compliance with Agency performance data certification exercises, such as those required for completion of the annual Performance Plan and Report.
·         Maintains a log for PPD to track compliance. Following official USAID/M/OAA certification as an AOR/COR, may be designated as AOR or COR for evaluation, assessment and/or learning activities of less than one year’s duration and less than $500,000 in life-of-activity budget.
4. Mission Participant Training Coordinator (15%):
·         Serve as the participant training coordinator for the entire USAID Mission, as well as for other U.S. Government (USG) -funded training programs. For participants in U.S.-based trainings, ensure compliance with pre-departure requirements (in-country clearance, medical examination and visa forms), and timely application by candidates for J-1 visas with the U.S. Embassy/Kampala Consular Section. Advise Mission staff and implementing partners on participant-training policies and procedures. Manage the Training Results and Information Network (TraiNet) and monitor the Visa Compliance System (VCS) to ensure data entered into the TraiNet system is complete and accurate in the VCS.
·         Compile, maintain and monitor a participant-training database, including periodic reviews to ensure compliance with all USG reporting requirements, and to minimize Mission vulnerabilities.
5. Budget/Funds Obligation/Back-Up GLAAS Requestor for Mission (10%):
·         Supports the PPD Budget Team in the timely processing and signature of bilateral funds-obligation documentation by the Ministry of Finance Development Assistance Office (MOFPED). Whenever required, personally transmits hard-copy and electronic bilateral funds-obligation documentation to MOFPED for processing and signature, follows up, and ensures their return to the Mission, signature by the Mission Director (or the person acting in that capacity) and appropriate filing at the Mission. Upon completion of Agency-required training, serves as back-up Requestor for the entire USAID/Uganda Mission in the USAID Global Acquisition and Assistance System (GLAAS).
·         Coordinate PPD’s portion of the Mission-wide annual Federal Managers’ Financial Integrity Act (FMFIA) audit to ensure compliance. Advise Mission’s Management Control Review Committee (MCRC) on any PPD-related FMFIA audit issues, and steps being taken toward their resolution.

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
·         The ideal candidate for the United States US Embassy USAID Development Program Assistant must hold a University Degree – at the Bachelor’s Degree level in public or business administration and/or management
·         A minimum of five years of progressively responsible experience is required in development project documentation, program design, management, and or evaluation, or similar work, at least three years of which should be with an international organization or agency doing development-assistance donor or implementing-partner organization.
·         Prior exposure and experience in project management support, the collection, analysis and interpretation of data and presentation of findings in both oral and written form is required.
·         Detailed working knowledge of administrative and documentation procedures, including standard business formats for correspondence and business/diplomatic protocol, is required. Detailed understanding of GOU organization and operations , and a capacity to learn and understand USG operations, procedures, and policies regarding the planning, design, implementation and performance-monitoring and evaluation of USG official development assistance.
·         Broad working knowledge and understanding of USAID office and administrative policies and procedures for management of its program in Uganda, and familiarity with participant training-type programs, is highly desirable.
·         Demonstrated ability to read/understand, analyze and report out clearly and concisely - in both oral and written form - complex data and narrative material regarding development assistance, the local development context, USG policies and procedures, and related subjects, to a wide variety of audiences.
·         Ability to read and interpret spreadsheets of medium related to budgets and development statistics.
·         Ability to use and train others in various office machines and computers with a variety of software programs i.e. word-processing, dbase and spreadsheet applications.
·         Proven ability to establish and maintain a wide variety of contacts in public and private sectors. Must have the professional and interpersonal skills to effectively handle inter-office relations and workflows and to facilitate cross-cultural and interagency relationships.
·         Ability to obtain, analyze and organize large volumes of complex data and to prepare concise and accurate reports based on that data
·         Language Proficiency: Level IV English; Excellent English language oral and written communication skills are required.

How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
·         Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174), Download it Here.
·         A current resume or curriculum vitae.
·         Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
·         Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above.

Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov

NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.

Please clearly indicate the position applied for in the subject area of the email submission.
Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5

Deadline: 8th November 2015

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.


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Business Development Manager Job Opportunity - National Forestry Authority (NFA)

Organisation: National Forestry Authority (NFA)
Duty Station: Kampala, Uganda
Reports to: Director Corporate Affairs

About NFA:
The National Forestry Authority (NFA) is a Government agency established under the National Forestry and Tree Planting Act, 2003 as a corporate body responsible for sustainable development and management of Central Forest Reserves (CFRs) and provision of technical support to stakeholders in the forest sub-sector.

Job Summary:  The Business Development Manager will identify, develop, nurture, manage, generate revenue and coordinate income sources, markets and business opportunities for the National Forestry Authority (NFA) in forestry and non-forestry products and services.

Key Duties and Responsibilities:  
·         The incumbent will develop and revise guidelines for business promotion and marketing;
·         Work closely with other units to develop effective and quality business proposals with competitive service prices and budgets for funding.
·         Research and analyze new business opportunities and develop the consultancy potential of NFA through marketing and networking with potential clients.
·         Identify, generate revenue and coordinate income generating activities through consultancy and marketing new business opportunities based on agreed annual targets that will be set jointly and periodically;
·         Manage multiple professional product teams and run Client Relationship Management programme.
·         Develop and provide business information and reports for uploading on the NFA website.

Qualifications, Skills and Experience: 
·         The applicant should hold an Honour’s degree in Business Administration or Commerce. A Masters’ degree in business administration or any related relevant field e.g. natural resources management, economics; statistics will be an added advantage. Knowledge of Project Planning and proposal writing will also be an advantage.
·         A minimum of five years of post-qualification consulting experience and hands on experience with formulating, designing and implementing a sales and marketing strategy in business development, forestry financing, forestry, value chain development, proposal development in a public or private dynamic organisation.
·         Demonstrable and deep analytical presentation, communication and selling skills
·         Excellent business negotiation and strong client management skills;
·         Be a self-starter who can demonstrate initiative, creativeness, vertical thinking and able to pay close attention to detail.
·         Ability to cope with competing demands, prioritizing tasks and meeting deadlines.
·         Honesty, integrity, initiative and creative approach to problem solving.

How to Apply:
All suitably qualified and interested candidates are encouraged to send their application letters, copies of academic and professional certificates and transcripts and curriculum vitae giving full details of applicants education, qualifications, experience, present salary and naming three referees, plus their postal, email and telephone contacts to the address below;

Executive Director,
Plot10/20 Spring Road Nakawa
P.O. Box 70863, Kampala, Uganda
Tel: 0312 – 264035/6 or 0414 – 230365/9

Deadline: Friday, 15th November 2015


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Fresh Graduate Online Jobs - Marketing Intern at Jumia



Organization: Jumia
Duty Station: Kampala, Uganda

About US:
Jumia is one of the largest online retailers in Africa which was was established in May 2012 with the aim and vision to become the one-stop shop for retail with implementation of best practices both online and offline. Jumia is an online shopping site for a wide range of electronics, fashion, home appliances and kid’s items.

Key Duties and Responsibilities:  
1. The Marketing Intern will be managing the company’s social media accounts (Facebook, Twitter, Instagram etc)
·         Responsible for the daily monitoring, posting and content development to appeal to the local market
·         Provide input on weekly promotions to drive sales online in line with commercial plans
·         The incumbent will extend the reach of social media posts by posting on third party platforms. e,g. University Platforms, tagging MTN
·         Prepare and submit weekly status reports on social media efforts and success rates
·         The job holder will support in the identification of opportunities that will promote growth on social media sites
·         Work closely with the Web team to ensure we’re fully leveraging the website for maximum impact/results
·         Support in the development of visual content and campaign ideas for digital marketing
2. Public Relations:
·         Research key events taking place in Uganda that Jumia would benefit from attending to raise brand awareness
·         The incumbent will research key influencers in Uganda that Jumia would benefit from partnering with
·         Research key bloggers in Uganda that Jumia would benefit from partnering
3. Brand building:
·         Speak directly with users (can be via social media, email, on the phone, or in person).
·         Ask users for feedback, either directly or by polling.
·         Participate in street marketing activities e.g. handing out flyers at malls, campuses
·         Be an enthusiastic brand ambassador for Jumia i.e. represent the brand in our partner’s stores (introduce them to Jumia, promote our latest deals and teach them how to use the website/app)
·         Ensure we always have enough flyers and voucher cards available
4. Event Planning:
·         Provide support in planning events
·         Ensure events run smoothly

Qualifications, Skills and Experience:  
·         The ideal candidate for this placement must hold a marketing-related degree or diploma
·         Skills and experience in using Facebook for business, Twitter and Instagram
·         Computer literacy i.e. working knowledge of Excel, PowerPoint, Photoshop
·         Extremely driven, confident and creative
·         Strong organisational skills
·         Good time management skills

How to Apply: 
All suitably qualified and interested candidates are strongly encouraged to apply online by clicking on the web link below.


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