University Registrar Employment Opportunity – Victoria University (VU)

Organisation: Victoria
University (VU)
Duty Station: Kampala,
Reports to: Vice
About US:
University is a state-of-the- art world class cosmopolitan university located
in the heart of Kampala with a multi-cultural student population and are
licensed and accredited by the National Council for Higher Education (NCHE),
offering the best practical and high quality education in the regional markets.
Victoria University stands out as a pivot of academic excellence, with a fresh
and intellectually thriving environment that nurtures critical and progressive
thinkers. Our programmes include: – Foundation Program; Certificate & Short
Courses, Diploma Courses; Under Graduate Programs, Executive & Professional
Programs such as IP3 Accredited Certifications.
Job Summary: The University
Registrar will be responsible for the supervision and management of all
administrative and operational functions of the Office of the Registrar. The
Registrar ensures the integrity, accuracy, and security of all academic records
of current and former students; facilitates effective student registration and
enrollment; builds secure student data files and sets policy and procedure for
their responsible use; maintains up-to-date course schedules, catalogs, and
final examination schedules; manages efficient use of classrooms; and
supervises and maintains the degree audit systems. The Registrar is responsible
for all academic aspects of the student journey at the University, from
enrolment to graduation including quality assurance.
Key Duties and Responsibilities: 
The University Registrar will ensure good order and
an atmosphere conducive to academic activity by producing timely and accurate
statistics, class rosters, grades, certifications and other reports, and will
serve as a “watch dog” for academic policies.
The University Registrar will also ensure good order
and an atmosphere conducive to academic activity by producing timely and
accurate statistics, class rosters, grades, certifications and other reports,
and will serve as a “watch dog” for academic policies.
The job holder will work with other senior
professional service staff in relation to student services to support a
progressively better student experience, in support of the University’s
strategic aims.
He/ She will bring relevant, senior experience of
student administration and support, combined with an excellent understanding of
the student journey and how it can be enhanced through the provision of first
class customer service and support.
The Registrar will be responsible for collecting,
recording, maintaining and reporting of student records
The University Registrar will manage the processes
for the articulation of verification of results, transfer credits, graduation
and certification of degrees, and production of official transcripts, diplomas,
and Certificates within NCHE guidelines
The incumbent will also produce class and
examination schedules which, as much as possible, serve the needs and
preferences of faculty and students and will ensure that the condition of the
classrooms meets the needs of quality instruction. In addition the Registrar
will assist the faculty in its teaching through the administration of the
teacher evaluation process.
The University Registrar will supervise and monitor
performance of Registry /admissions staff
He/she will problem solve the research, analysis and
resolution of student disputes as they relate to records and registration
The University Registrar will participate in
professional development activities and serve on University committees that
support the goals and objectives of the University.
The incumbent will provide back-up for all records
in the registry department, answer phone calls, and work on special University
Perform any other duties that may be assigned to
him/her professionally from time to time
Qualifications, Skills and
The ideal candidate should preferably hold a good Master’s
degree in Business Administration, Management, or a related field.
At least three years of successful supervisory
experience in a people-oriented environment
A minimum of three years’ experience of working
directly with students in an academic environment will be an added advantage.
Broad knowledge and understanding of the application
of technology to deliver Records and Registration services.
Ability to collaborate effectively with faculty
Deans and cross-functional teams
He/she should be highly organized and be able to pay
attention to detail
A positive attitude and ability to plan and adapt to
Working knowledge of organizational structure,
workflow, and operating procedures.
Strong leadership and decision making skills
Excellent interpersonal, oral and written
communication skills
Good team leader and a team player.
How to Apply:
All suitably
qualified applicants should hand deliver a cover letter, an updated copy of
your resume with contacts of three referees and copies of your academic
documents to:
The Vice
University, Plot 1-13 Victoria Towers,
Jinja Road,
OR E-mail to:
Deadline: 26th September 2015

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