Fresher United States US Embassy Jobs – Procurement Assistant

Job Title:    Procurement Assistant
Organisation: United States
Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Salary Grade: FP-7; FSN- 7
(Ugshs 39,776,655 to 57,966,365 p.a. inclusive of allowances)    
Vacancy Number: 83-15
About US Embassy:
Welcome to the
United States Embassy in Kampala, Uganda. 
The United States has enjoyed diplomatic relations with Uganda for over
30 years.  Ambassador Scott H. DeLisi
currently heads the U.S Mission to Uganda. 
The Mission is composed of several offices and organizations all working
under the auspices of the Embassy and at the direction of the Ambassador.
Among the
offices operating under the U.S Mission to Uganda are:
·        
United States Agency for International Development
(USAID)
·        
Centers for Disease Control (CDC)
·        
Peace Corps (PC)
Job Summary: The Procurement
Assistant will support the United States US Embassy through the day-to-day
procurement duties from inception of acquisition to final rendering upon
receipts.
Key Duties and Responsibilities:  
·        
The incumbent will carry out price/backup research
for cutting and typing of Purchase Orders. Backup research is carried out by
faxes, telegrams, telephone and catalogue reviews.
·        
Follow-up orders: Request for
acknowledgements and expected time of delivery. In case of partial deliveries,
ensure that orders are fully supplied. Handled mainly by faxes, letters, telegrams
and telephone calls.
·        
Keenly verify invoices by ensuring that they tally
with both the Receiving Report and Purchase Orders. Once verified, process
payment by attaching copies of the Receiving Reports and invoices to the original
Purchase order which is then forwarded to FMO.
·        
The incumbent will file procurement documents and correspondence
in accordance with established filing system. Take and place telephone calls to
vendor requesting for invoices, follow-ups on deliveries, price inquiries and
ensuring that contracts are administered as stipulated. Obtain competitive
price quotations from both local and offshore vendors.
Qualifications, Skills and Experience:
NOTE:  All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
·        
The ideal candidate for the United States US Embassy
employees should preferably hold an Honors Degree in Procurement and Logistics
Management or Purchasing and Supply Management is required.
·        
At least two years relevant experience in
procurement related work is required with emphasis on practical and hands-on
responsibility.
·        
Broad working knowledge of procurement regulations,
instructions and procedures, use of catalogs, contracting procedures and
practices, good knowledge of local market practices and pricing customs is
required.
·        
Working knowledge of U.S. Government regulations and
their application to specific situations, in-depth use of catalogs and
equipment indexes is required.
·        
Excellent organizational skills, sense of
priorities, ability to understand and process various types of documents, and
computer skills in various programs.
·        
Language Requirement:  Level IV (good working knowledge) English
ability is required.
How to Apply:
All those
interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
·        
Universal Application for Employment as a Locally
Employed Staff or Family Member (DS-174) Download it Here.
·        
A current resume or curriculum vitae.
·        
Candidates who claim US Veterans preference must provide
a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans
preference must submit documentation confirming eligibility for a conditional
preference in hiring with their application.
·        
Any other documentation (e.g. essays,
transcripts/certificates, awards) that addresses the qualification requirements
of the position as listed above.
Submit
Application To:
Human Resources
Office
By email at
KampalaHR@state.gov.
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
Please clearly
indicate the position applied for in the subject area of the email submission.
Please use
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and
please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 4th
October, 2015
The US Mission
in Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation.  The Department of State
also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.

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