Fresher Career Jobs – Administration Assistant at Damco Logistics

  Administration Jobs in Uganda, Business Administration Jobs in Uganda, Social Sciences Jobs in Uganda, Uncategorized
Organization: Damco
Logistics
Duty Station: Kampala,
Uganda
Ref.: DC-085559
About US:
Damco is one of
the world’s leading third party logistics providers specialising in customised
freight forwarding and supply chain solutions. The company has 11,000+
employees in more than 300 offices around the world and a global presence in
about 100 countries. In 2013, Damco had a net turnover of USD 3.2 billion,
managed 2.8 million TEU of ocean freight and supply chain management volumes
and air freighted more than 225,000 tonnes. Damco is part of the Maersk Group.
Job Summary: The Administration
Assistant will support Damco through the provision of administrative support,
cost leadership in procurement management, ensure optimal utilization of
company assets and maintain high standard of service to stakeholders.
Key Duties and Responsibilities:  
·        
Ensure timely dispatch of outgoing correspondences
either by sending driver/messenger or selected courier.
·        
Deliver incoming mails to respective desks.
·        
Coordination of all office visitors arriving in
Uganda by handling accommodation, ticket bookings, airport and office
transfers.
·        
Cordially attend to customers and guests at the
reception by directing their queries to relevant departments.
·        
In charge of making all travel arrangements
(tickets) for staff travelling within or out of the country via specified
travel agent.
·        
Arrange company out of office conferences by
ensuring availability of all necessary equipments.
·        
Organize in-house seminars and trainings by
providing refreshments and lunch if required.
·        
The incumbent will supervise and assign daily tasks
to drivers and cleaners and ensure awareness of their whereabouts at all times
during working hours
·        
Ensure all employees have reported to work and log
all absences
·        
Prepare local purchase orders for all administration
purchases, and keep updated current process.
·        
Ensure suppliers are paid in time and all payments
are aligned to corresponding LPOs.
·        
Responsible for monitoring, ordering and controlling
stationery items.
·        
Ensure conducive working environment for staff by
overseeing furniture and fixtures, lighting, ACs, fumigation and general
cleanliness.
Qualifications, Skills and Experience:  
·        
The Administration Assistant should preferably hold
a bachelor’s degree in business management, social science or equivalent is
desirable but not essential.
·        
One year’s experience in customer service department
of a fast paced service company.
·        
Candidates with a year of logistics operations’
experience will have an added advantage.
·        
Broad working knowledge in customs documentation and
requirements
·        
Excellent communicator, persuasive and enjoy solving
problems.
·        
Ability to work in a team.
·        
Working knowledge of customer service process and
tools
·        
Fluency in both verbal and written English. Good
knowledge in local language is an added advantage.
·        
Customer focus: Ensure that
customers feel valued and have confidence in the company.
·        
Attitude for excellence: Follow up and
demonstrate a proactive approach to problem solving.
·        
Communication and building relationships; promptly keep
customers informed about changes which will have impact on them.
·        
Technical skills: Switchboard,
computer skills.
·        
Behaviour: Be
competitive, result oriented, quality judgment and initiative. Punctuality and
responsible at work. Loyalty to the department. Strong team spirit. Commitment
to customer care.
How to Apply:
All suitably
qualified and interested candidates who wish to join the Damco Logistics are
encouraged to Apply Online by sending their updated CVs to: eunice.kihoro@damco.com
Deadline: 25th
September 2015.
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